36C24422Q0687.docx

SUBJECT*

Sources Sought Special Notice | Cable Services * not a request for quote (RFQ) *

GENERAL INFORMATION

Network Contracting Office 4

POINT OF CONTACT*

Contracting Officer Rosa R. Rodgers rosa.rodgers@va.gov

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

NOTICE OF INTENT TO SOLE SOURCE:

The Department of Veterans Affairs Network Contracting Office 4, intends to award a sole source, Firm-Fixed-Price Contract to COMCAST CABLE COMMUNICATIONS, LLC for the provision of providing Cable Services at the Corporal Michael J. Crescenz Medical Center (VAMC), 3900 Woodland Avenue, Philadelphia, PA 19104 and the Community Living Center (CLC) at 3461 Civic Center Blvd.; Philadelphia, PA 19104

This contract action is for services for which the Government intends to solicit from only one Source under the authority of FAR 13.106-1, Single Source Awards. Interested parties may identify their interest and capability to respond to the requirement or submit proposals. The North American Industry Classification System (NAICS) for this requirement is 515210 with a small business size standard of $41.5 Million

THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTATIONS.

Responsible sources may identify their interest by submitting capability information by 11:00 A.M., EST, on Monday, May 2, 2022, in-order-to establish the ability of the source to meet this requirement. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government.

Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs associated with the preparation of responses to this notification. All inquiries and submittals must be sent via email to Rosa R. Rodgers, Contracting Officer at rosa.rodgers@va.gov. Telephone inquiries will not be accepted Special Notice Special Notice

Special Notice

Corporal Michael J. Crescenz Medical Center (VAMC) and Community Living Center (CLC)

CABLE TELEVISION AND INTERNET SERVICES

Performance Work Statement

The Corporal Michael J. Crescenz Medical Center (VAMC) and Community Living Center (CLC) consists of two main campuses located in the Philadelphia, PA area: Medical Center 3900 Woodland Ave and the CLC 3461 Civic Center Blvd.

The Philadelphia VAMC and CLC is seeking a Base with four-optional option years for Cable TV and Internet Services at both these locations.

Service Requirements:

1) Services must commence June 1, 2022.

2) Corporal Michael J. Crescenz Medical Center (VAMC),

a. 3900 Woodland Av. Philadelphia, PA 19104, Buildings 1, 2, 3 & 21.

b. Basic/Standard Cable TV service - head end equipment is installed in designated equipment rooms. Total number of buildings is 4. Total number of cable drops is 400.*

3) Community Living Center (CLC)

a. 3461 Civic Center Blvd.; Philadelphia, PA 19104, Building 30

b. Digital Basic/Standard Cable TV service - head end equipment will be installed per COR instructions in designated equipment rooms. Total number of buildings is 1. Total number of cable drops is 200.*

4) At the VAMC and CLC locations the Contractor shall maintain all head end equipment. Equipment shall include all ancillary equipment necessary to supply a strong signal to all cable TV outlets.

5) The number and types of television channels will be comparable to what’s commonly available in the local Philadelphia, PA area based on a basic + standard (expanded) level of service which must include access to all Philadelphia sports teams.

6) Test the incoming signals and make the necessary adjustments for tv’s located in all patient rooms, waiting rooms, conference rooms and emergency operations centers through-out all VAMC buildings and CLC.

7) Contractor shall provide electronic copy of any updated channel lineup for distribution to Patient rooms and nursing stations.

Cable Boxes & remote-control devices: At the VAMC and CLC locations the Contractor must eliminate the use of set top boxes. The use of existing TV remotes is preferable and a cable box per outlet is not desirable.

On-site response time: Contractor shall provide an onsite response time capability of two (2) hours to respond to cable/internet problems or outages.

a. Immediate telephone response capability is also required for reporting problems or outages. Vendor is to provide a discreet phone number to which the VAMC can report the issues with a maximum wait time of 3 minutes.

b. There may be times that work will have to be performed off hours due to emergency or electrical shutdown requirements. Vendor must have the ability to provide services in these events.

Site Visit: If a site visit for prospective offerors is needed, it shall be scheduled and held at the VAMC. Contact Lisa Ziegler at Lisa.Ziegler2@va.gov for the exact starting location on the facility, directions to the facility, and for facility access. Allow 3-4 hours to tour all sites.

Period of Performance: 6/01/2022 thru 5/31/2027 Base period: 06/01/22 thru 05/31/23 Option Year 1: 06/01/23 thru 05/31/24 Option Year 2: 06/01/24 thru 05/31/25 Option Year 3: 06/01/25 thru 05/31/26 Option Year 4: 06/01/26 thru 05/31/27

Term/Warranty The warranty on any newly installed equipment shall be provided for at least a 3-year manufacturer’s warranty on all parts and labor. The warranty shall include all travel and shipping costs associated with any warranty repairs.

Security/Privacy: Contractor shall be required to comply with VAMC physical security guidelines by either checking in with the VA Police each time they come on-site to perform contracted services or by obtaining a VA Contractor ID badge from the VA Police.

Contractor shall not have access to any VA-sensitive information under this contract.

Contractor shall be escorted by appropriate VA personnel at all times while performing work in sensitive areas.

COR: The COR for this contract is Lisa Ziegler, FMS Activations Coordinator, at 215-823-5800 ext. 205315. Alternate contact is Frank Howard, FMS/Electrician, at 215-823-5800 ext. 205170.

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical and administrative, paid and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work in VHA locations. HCP covered by the policy are expected to receive annual influenza vaccination. Those HCP unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center.

It is the responsibility of the contractor to ensure that all contract staff are compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation:

- Documentation of vaccination, e.g., signed record of immunization from a health care provider or pharmacy, or a copy of medical records documenting the vaccination.

- Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccine.

The contractor is required to submit annual certification to the Contracting Officer’s Representative (COR) that all contract staff performing services at VA facilities are in compliance with VHA Directive 1192.

Standard Personnel Testing/Infection Control

The Contractor shall provide proof of the following tests for their staff within five (5) calendar days after contract award and prior to the first duty shift to the COR and Contracting Officer. Tests shall be current within the past year.

· TUBERCULOSIS TESTING: Contractor shall provide proof of a negative reaction to PPD testing for all Contractor staff. A negative chest radiographic report for active tuberculosis shall be provided in cases of positive PPD results. The PPD test shall be repeated annually.

· RUBELLA TESTING: Contractor shall provide proof of immunization for all Contractors staff for measles, mumps, rubella or a rubella titer of 1.8 or greater. If the titer is less than 1.8, a rubella immunization shall be administered with follow-up documentation to the COR

· Contractor employees who work in or travel to the VAMC/CLC locations must comply with the following COVID-19 requirements:

a. Documentation requirements:

1. If fully vaccinated, shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

· OSHA REGULATION CONCERNING OCCUPATIONAL EXPOSURE TO BLOODBORNE

PATHOGENS; Contractors shall provide generic self-study training for all Contractors staff; provide their own Hepatitis B vaccination series at no cost to the VA if they elect to receive it; maintain an exposure determination and control plan; maintain required records; and ensure the proper follow-up evaluation is provided following and exposure incident

Philadelphia VAMC shall notify the Contractor of any significant communicable disease exposures as appropriate. Contractors shall adhere to current CDC/HICPAC Guidelines for Infection Control in healthcare personnel (as published in American Journal for Infection Control- AJIC 1998; 26:289-354

September 26, 2017 VHA DIRECTIVE 1192

APPENDIX B

HEALTH CARE PERSONNEL INFLUENZA VACCINATION FORM

I received the seasonal influenza vaccine this flu season (required documentation is attached.)

I decline to receive seasonal influenza vaccine at this time for the following reason:

Select the single answer that best fits your reason:

I do not like needles.

I have a philosophical or religious reason for not receiving the vaccine.

I have an allergy to the vaccine or one of its components.

I am concerned about the side effects/safety of the vaccine.

I have never had the flu and don’t think I will this season.

I have another reason. (Please explain)

I acknowledge that VHA policy requires health care personnel to receive the influenza vaccine every year. I understand that if I decline to receive the vaccine and/or to provide proof of vaccination by November 30 or within two weeks of beginning employment if after November 30, I must wear a face mask according to requirements and guidelines within the Directive 1192, Seasonal Influenza Prevention Program.

I have read and fully understand the information on this form and have been given the opportunity to have my questions answered.

Signature: ______________________________ Date: ___________

Name (print): _____________________________ Last 4 SS# _______

Contractor Name: ____________________

Records Management Language for Contracts The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

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