36C24421B0010 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 642-20-125 00244 Department of Veterans Affairs Network Contracting Office 4 3900 Woodland Avenue Philadelphia PA 19104 00244 Department of Veterans Affairs Network Contracting Office 4

To all Offerors/Bidders

36C24421B0010

X X X 10 Jun 2021 at 1500 (3 PM) Local Time The purpose of this amendment is to replace the statement of work, publish the RFIs and extebd the bid opening date.

A. The attached statement of work replaced the original stsement of work in uits entirety. Contractors are advised to pay particular at tention to the changed ICRA requirement.

B. Attached RFIs and answers are provided for contractor reference.

C. The bid due date and time is changed to 10 June 2021 at 3 PM (1500) local time.

William Robbins

STATEMENT OF WORK

ELEVATOR DOOR UPGRADES AT BUILDING NO. 2

ELEVATORS #9 THROUGH #16

FOR: THE DEPARTMENT OF VETERANS AFFAIRS

AT:

VA MEDICAL CENTER

UNIVERSITY & WOODLAND AVENUE

PHILADELPHIA, PA 19104

Table of Contents

A. Purpose B. Objectives C. Regulations D. Locations E. Contracting Officer Representative F. Performance Requirements G. Qualifications of Contractors H. Breakdown of Work / Phasing I. Breakdown of Work / Performance Tasks J. Discrepancies in the Documents Provided K. Deliverables L. Appendix – A……………US Department of Veterans Affairs – Elevator Design Manual

A. Purpose:

1. The contractor will provide replacement of the elevator doors and all outlined components as listed herein at elevator #9 through #16. This work will be completed without exception at all floors and for every door engaged at elevators #9 through #16 located in Building No. 2 at the Corporal Michael J Crescenz Veterans Affairs Medical Center (CMCMC) at 3900 Woodland Ave. Philadelphia, Pa. 19104. The work required is to ensure that all elevator doors are replaced with brand new components and operating as designed and in accordance with the published VA Elevator Design Standards.

B. Objectives

1. The contractor is responsible for providing all materials, components, labor, tools, test instruments, and travel necessary to complete work under this contract for the elevator door replacement and associated elevator door systems as outlined herein. All travel costs associated with the performance of this contract are the responsibility of the contractor and are provided at no additional cost to the Government as part of this contract. Travel costs are defined as but are not limited to time and vehicle costs for personnel in travel to and from job site for all duties outlined in this specification, normal shipping charges on any parts or materials covered by this contract, costs associated with the normal shipping of parts or equipment out for repair that are covered under this contract.

2. Contractor shall have rapid and reliable access to manufacturer’s original parts, software, and all materials to repair existing systems in accordance with this contract.

C. Regulations

1. The contractor shall furnish all labor, equipment, supplies and materials needed to perform complete elevator door replacement and the outlined repairs in accordance with the standards set forth in the VA Elevator Design Manual.

2. Joint Commission standards: Life Safety and Environment of Care (EC) with the subsequent Elements of Performance (EP)

D. Locations:

1. Main Hospital Buildings 2.

3900 Woodland Avenue Philadelphia, PA 19104 Description: Provides inpatient and outpatient services for veterans in areas: Emergency Department, Operating Rooms, Intensive Care Unit, Step down Units, Inpatient Units, Outpatient Clinics, Mental Health Services (inpatient/outpatient services), Food delivery, Education, Research, Utility Building, and Parking Garages.

E. Contracting Office Representative (COR)

1. COR will be appointment by letter at the preproposal conference.

F. Performance Requirements

1. The contractor will provide a minimum of (3) qualified staff assigned to this facility during the length of the contract in order to assure familiarity and continuity of systems.

2. The contractor shall provide to the COR documentation of all current certificates of training, licenses, and permits for all employees no later than (2) days prior to that person commencing work under the terms of this contract.

3. Any and all temporary signage indicating an elevator is out of service shall be posted by the Contractor. This is required at all floors and at all doors affected and shall be maintained as needed throughout the life of this project. Temporary signage shall leave no scars and in the event temporary signs do leave scars, repair of scars shall be performed by the Contractor.

4. Work performed as a result of misuse, abuse, vandalism or negligence is the responsibility of the contractor.

5. All parts and materials shall be of the original manufacturer’s design and specification, or equal.

6. The contractor accepts "as is" all existing equipment as documented in the contract. Failure to inspect the existing equipment, prior to contract award, will not relieve the contractor from performing services and repairs in accordance the contract. Offerors should inspect the premises prior to submitting their offers in order to be fully aware of the scope of services required.

7. The contactor shall immediately notify the COR via telephone and email if any existing elevator is inoperable, or that poses an immediate danger to the building’s occupants immediately. At no time shall the contractor leave CMCMC without notifying the COR on the status of the elevator being worked on and status of when the in progress can be completed.

8. Prior to placing an elevator back in service, all doors at every floor will be tested and will be verified by the COR and the QA assigned to this project.

9. Safety

a. The Contractor shall adhere to all OSHA, EPA, NFPA Life Safety Codes, and all other regulatory requirements.

b. In performance of this contract, the Contractor shall follow CMCMC safety policies and standards for safe work practices and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. Contractor is responsible for the supervision of all the employees while on government property.

c. CMCMC is a non-smoking facility.

d. The contractor is responsible to identify, provide and maintain all personal protective equipment required to perform the duties outlined in the contract. In addition, the Contractor is responsible for identifying and providing all applicable safety programs (i.e. lockout/tag out, confined space entry, universal precautions, etc.) required performing the work. Training on required safety programs and the proper use of PPE’s shall be provided, and documentation maintained by the contractor.

10. Emergency Telephone Numbers

a. The Contractor shall provide to each COR cellular numbers, in order to summon assistance in case an emergency develops. This information shall be provided in writing to the COR, at the contract commencement.

11. Injury or Accident

a. Contractor shall submit to COR a written report to the CMCMC within (3) days of any incident of a major malfunction, accident or injury involving a contract employee or CMCMC system. The report shall state the cause of event. Report shall state what repairs are required to correct the cause of the incident.

12. Hours of work

a. Work required in the performance of this contract shall be conducted during normal work hours are between 7:00 a.m. – 4:00 p.m. Monday through Friday. Coordinate work schedule with COR.

b. Weekend and night work may be arranged through the COR and Project Section Supervisor. Advanced notice must be given at least 3-5 days in advance to allow for access. Utility shutdowns are to be coordinated with the COR at least 2 weeks (10 business days) in advanced to allow the VA to prepare staffing for the event and properly notify the facility of the shutdown.

13. Invoices and Payment

a. Invoices will be submitted monthly in arrears to the Government office designated in the solicitation and include the original and one copy.

b. Invoices shall indicate what systems, building, and frequency work was performed. One COR will receive invoice associated with fire alarm systems and the other COR will receive invoice from fire suppression systems as defined under this contract.

14. Proper Identification and Badging:

a. Contractor will be working in the VA medical center, which requires all workers to have proper identification while working on the VA’s premises. Contractors are permitted to use PIV cards from other government facilities, but those PIV cards must be current. Expired PIV card will not be accepted.

15. Removal of trash and debris:

a. Contractor is responsible for the disposal of all waste and excess materials. At no time shall the contractor utilize VA waste containers to dispose of their waste and excess materials.

G. Qualifications of contractor

1. All offers must include documentation and proof of certifications and qualifications for each employee who will provide services under this contract.

2. Supervision - The contractor is required have a competent supervisor on site during all approved work required under this contract. This supervisor must submit certification of completion of OSHA 30 training certificate.

H. Breakdown of Work / Phasing:

1. This Project will be phased as follows:

2. Procurement of Materials:

a. 6 to 8 weeks from the date of award

b. NTE 56 Calendar Days

3. Phase 1 Elevators #9 and #13

a. 28 Calendar Days

4. Phase 2 Elevators #10 and #14

a. 28 Calendar Days

5. Phase 3 Elevators #11 and #15

a. 28 Calendar Days

6. Phase 4 Elevators #12 and #16

a. 28 Calendar Days

7. This Project shall not exceed 168 Total Calendar Days from date of Award.

I. Breakdown of work / Performance Tasks:

1. Contractor shall supply all necessary tools, labor, equipment, materials, and supervision required to perform all work as enumerated below:

2. At Elevators 9, 10, and 13 through16:

a. At start of each phase, install ICRA Protection at each Door Opening on every floor and shall post signage indicating dates and times of elevator outage

1. ICRA Barriers at each door opening do not have to be drywall constructed barriers. ICRA Barriers at each door opening may be constructed by employing Zip Wall poles or equal and 10 mil polyethylene barriers.

2. These ICRA Barriers will be inspected by the COR and the VA Industrial Hygienist as each are installed.

b. Remove existing door operator, related car-side door equipment, and doors

c. Furnish and install new car doors

d. Furnish and install new switch gate assembly

e. Furnish and install new clutch system on the existing car door

f. Furnish and install new edge with integrated power supply

g. Furnish and install new hanger assembly

h. Furnish and install new door operator

i. Adjust car door and all related door components for proper operation

j. Adjust torque on new door operator so that opening and closing speed are up to code requirements

k. Remove all hoistway door equipment and hoistway doors one landing at a time (11 landings)

l. Furnish and install new hoistway doors

m. Furnish and install new tracks and align with floor sill

n. Furnish and install new hangers

o. Furnish and install new pick-up assembly on hoistway doors

p. Furnish and install new interlocks

q. Furnish and install new spirators

r. Adjust all door components for proper performance

s. Test elevator for proper operation and perform necessary adjustments

t. Return unit to service

3. At Elevators 11 and 12:

a. Remove existing door operator, related car-side door equipment, and doors

b. Furnish and install new car doors

c. Furnish and install new switch gate assembly

d. Furnish and install new clutch system on the existing car door

e. Furnish and install new edge with integrated power supply

f. Furnish and install new hanger assembly

g. Furnish and install new door operator

h. Adjust car door and all related door components for proper operation

i. Adjust torque on new door operator so that opening and closing speed are up to code requirements

j. Remove all hoistway door equipment and hoistway doors one landing at a time (12 landings)

k. Furnish and install new hoistway doors

l. Furnish and install new tracks and align with floor sill

m. Furnish and install new hangers

n. Furnish and install new pick-up assembly on hoistway doors

o. Furnish and install new interlocks

p. Furnish and install new spirators

q. Adjust all door components for proper performance

r. Test elevator for proper operation and perform necessary adjustments

s. Return unit to service

J. Discrepancies in the documents:

1. In the event of any discrepancies between this Statement of Work and the specifications, the specifications shall take precedence over the Statement of Work. The VA Elevator Specifications have been attached to this SOW for reference.

K. Deliverables

1. Contractor will submit to COR a daily field report prior to leaving the site. If testing occurs over multiple days, the contractor will submit field report daily. Each field report will be signed and dated by the inspector performing the work.

2. Contractor will submit one final inspection report in electronic format to the respective COR within 5 days of the completion of entire testing period as outlined in this contract. Each system will have a separate report submitted by contractor. The date of the report shall reflect the final day of the testing period that that required system. Formatted as indicated below.

a. Name of system /elevator door and floor being tested

1. Orientation of door being tested (For Elevators with Front & Rear Doors Only)

b. Date

c. Name of the inspector (s) performing work

d. Name of QA or COR present for this test / inspection

e. Completed new equipment inventory summary detailed by:

1. Door Type

2. New Equipment List

3. Door Location

4. Manufacturer Model

5. Physical Condition

a. Photos inside and out at each door showing no damage at time of turnover.

6. Functional Testing of New Door

f. Results of Test – PASS or FAIL

g. If applicable<>A list of auxiliary functions tested - PASS or FAIL

36C24421B0010 0002 RFI Questions and Answers

1. Request identification of evaluation criteria that will serve as basis for award?

Subject Procurement is an IFB.

2. Request confirmation Paragraph E.4. equates to replacement lobby and car doors to be "like kind" in a factory-applied, baked enamel coating and stainless steel components of identical or greater gauge steel? If possible, identify minimal acceptable gauge steel?

See https://www.cfm.va.gov/til/dManual/dmElev.pdf

3. Request confirmation that portable standing safety barriers at or above 6 ft in height meet applicable ICRA and Safety Guidance for this Project? If not, request identifying what barrier system is required to meet Site Safety and ICRA requirements.

Addressed in revised SOW added in amendment 0002

4. Request confirmation we may use a designated space within Basement Mechanical Space B3B111 to stage materials and job boxes for this project.

This is not feasible at this time.

5. Request publishing sign-in sheet.

Identity of potential bidders will not be released.

6. Request confirmation that Certified Payrolls are required to confirm Elevator Mechanics are compensated at the prevailing wage rate identified in the Solicitation?

Confirmed.

7. In reference to the units that are out of service and locked out as of the site visit, if these units have work to be done outside of the scope of work to return these units to service will the awardee be responsible to procure those items and return the units to service or will the maintenance contractor be responsible?

Work hall be in accordance with the statement of work.

8. Can you confirm how many units have front and rear openings?

Two.

9. According to the statement of work……G. 3. Elevators 9 and 13 are the first to be upgraded. While on site it was noticed cars 14 and 15 are shut down and the TKE elevator service tech stated the reason was due to door operator issues.

Can we build an assumption that 14 and 15 should be a priority due to the fact that they are currently out of service?

The statement of work is clear on its face.

10. Each 4 car group has 2 cars in each hoistway. Instead of taking one car from each 4 car group for repair can the breakdown of work be two cars from the same group repaired first. They would be two cars in the same hoistway. That would help with the ICRA negative pressure environment as well as the separation between the adjacent car in service.

The Bidders shall adhere to the Phasing as laid out in the SOW.

11. Are the hoistways vented?

Unknown.

12. Government to Identify Location on site for storage of the new materials? Please advise if Storage will be handled off site by GC.

At this time there are two storage container spots in the motor pool. The Successful bidder would be responsible to lease the containers and the VA will provide the two spots in the motor pool.

End of Document