36C24419R0085-001.docx

FedBizOpps Presolicitation Notice

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* = Required Field FedBizOpps Presolicitation Notice Rev. March 2010 C Replace Steam System 503-19-112 17042 36C24419R0085 05-24-2019 N 541310 Department of Veterans Affairs Network Contracting Office 4 Mark Ryan Andrews Contract Specialist 717-228-7716 2907 Pleasant Valley Blvd Altoona, PA 16602

USA

www.va.gov The Department of Veterans Affairs mark.andrews3@va.gov mark.andrews3@va.gov This announcement is for the selection of an Architect-Engineer (AE) for the Replace Steam Lines Project. The location of the project will be at the Altoona Veterans Affairs Medical Center, 2907 Pleasant Valley BLVD, Altoona, Pennsylvania 16602. The magnitude of construction for the project is between: $5,000,000 to $10,000,000. The Government intends to award a Firm Fixed Price Contract. All potential offerors must provide a SF 330 containing all required information listed below. The form format must be the General Services Administration SF 330 found on the website http://www.gsa.gov/portal/forms/download/116486 Forms Library.

CONTRACT INFORMATION: The project consists of a qualified AE firm for providing a full set of construction documents for the Replace Steam Lines Project and to:

· Site investigation - architectural, structural, mechanical, electrical, plumbing, site surveys,

· etc.

· Construction drawings and specifications

· 3rd Party cost estimates

· Cost estimate of expected construction cost at the end of each phase

· Construction period services - review of submissions, provide recommendations regarding contractor change proposals, visit site per VA's request and add to drawings as-built conditions from contractor's record drawings and VA correspondence during construction. A/E shall review all construction change orders and provide an independent cost estimate on each change order request. A/E shall respond on site within a two-hour period when requested and shall provide site visits as requested during construction.

· Infection Control Risk Assessment (ICRA) including a drawing and specification

· A pre-construction risk assessment (PCRA) The contract award will incorporate the attached Scope of Work. Expected A-E services listed as: Title I – Site Investigation Services, Title I - Design Services, and Title II – Construction Period Services with Site Visits.

This contract is being procured in accordance with the Brooks AE Act as implemented in Federal Acquisition Regulation (FAR) Subpart 36.6 and Veterans Administration Acquisition Regulation (VAAR) 836.6. Firms will be selected for presentations based on demonstrated competence and qualifications for required work. This is a Service Disabled Veteran Owned Small Business (SDVOSB) set-aside. The North American Industry Classification System (NAICS) code for this work is 541310. The small business standard is $7.5 million dollars. Service Disabled Veteran Owned Small Businesses must be registered and verified in the VetBiz Registry in order to be eligible for contract award. Visit www.vip.vetbiz.gov to complete your company registration. Additionally, any potential awardees must also be registered in the System For Award Management (SAM). Registration can be accomplished by visiting www.sam.gov . To be considered for this contract Firms shall submit three (3) hard copies of their Standard Form 330 (Parts I & II) and a CD copy of their Standard Form 330 (Parts I & II) to the James E. Van Zandt VA Medical Center Attention: Facilities, Building 2, Room 104, Andrew Walbeck, 2907 Pleasant Valley Blvd Altoona, Pennsylvania 16602-4377. Firms shall also submit a CD copy of their Standard Form 330 (Parts I & II) Lebanon VA Medical Center Attention: Mark Ryan Andrews, Contracting – Building 99, Room 47, 1700 S. Lincoln Avenue Lebanon, PA 17042. Submissions by electronic means are NOT permitted. All questions are to be sent to the attention of mark.andrews3@va.gov. Standard Form 330's must be received no later than 2:00 PM on May 24, 2019. Inquiries regarding this announcement can be sent to Mark Ryan Andrews via E-Mail mark.andrews3@va.gov. Submissions by Electronic means are not permitted. Additionally, the submissions must include an insert detailing the following information placed at the front of the Submission.

Special Note: An A/E Firm failing to provide any of the documentation detailed in the Sources Sought Notice may be determined as Non-Responsive and may not be considered. Special Note: An AE firm failing to provide any of the documentation detailed in the Sources Sought Notice may be determined as Non-Responsive and may not be considered.

In order to assure compliance with FAR Clause 52.219-14(b)(1) – Limitations on Subcontracting, all firms submitting SF 330’s for this Sources Sought Notice are required to indicate what percentage of the cost of contract performance will be expended by the Prime A-E firm’s employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other subcontracted or otherwise used small or large business entity(s). Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc).

Personal visits by A-E firms, for the purpose of discussing this announcement or the submittal is not permitted. No contract for construction of any project shall be awarded to the firm, subsidiaries or affiliates that designed the project.

Prior to submittal of the SF 330, the selected firm must be registered in System for Award Management (SAM) at www.sam.gov and must also be registered in VetBiz and be verified.

SELECTION CRITERIA: The VA will use the following criteria to determine competition when reviewing the SF 330 received. If a submitting firm fails to meet these criteria they will be deemed non-responsive and shall be rated accordingly. Selection criteria as identified in FAR Subpart 36.6 and VA Acquisition regulation 836.6 will be used. The first three (3) factors (Professional Qualifications to Perform the Services Required and Specialized Experience and Technical Competence and Past Performance) are significantly more important than the other five (5) factors which are of equal importance between themselves.

1.Professional Qualifications necessary for satisfactory performance of required services: This is intended to evaluate the personnel and their related qualifications. The key positions should include Project Managers, Quality Assurance Manager, Architects, Structural Engineers, Electrical Engineers, Mechanical Engineers, Civil Engineers, Fire Protection Engineers, Environmental Engineers, and Interior Designers. Firm should indicate whether these personnel have professional certifications in particular field, i.e. PE in Mechanical Engineering. Firms may submit any other personal they feel are significant for the type of work described in Section B: Specialized Experience and Technical Competence

2. Specialized Experience and Technical Competence in the type of work required: This factor evaluates the experience of the firm and design team in completing projects requiring skills similar to those anticipated for this contract. This may include general renovation of medical center space to include architectural changes of walls, ceilings, floors, finishes, masonry, doorways including hardware, plumbing including storm sewer, sanitary, hot and cold water, Heating, ventilating, Air conditioning (HVAC) to include, package units, variable air and constant air volume terminals with reheat, Variable frequency drive air handlers, steam and condensate piping, primary and secondary electrical circuits, digital controls, fire protection to include sprinkle system, central fire and security alarms, audio paging systems, asbestos abatement and all work to return space to finished, functioning condition. Experience providing drawings in 3D. Designing general construction of new space to include structural work, roofing, exterior walls, site work, site utilities and work as stated above. Design of specialty construction may include tuck pointing, asphalt paving, elevators, complete key system, large centrifugal chillers and Boiler controls. Extra consideration may be given for experience designing projects for Department of Veterans Affairs Facilities.

NOTE: Ensure that projects listed were completed by the firm as the prime contractor and not as a subcontractor or projects completed by key personnel while employed by another firm.

3. Past performance on contracts with Government agencies (Particularly Department of Veterans Affairs) and private industry in terms of cost control, quality of work and compliance with performance schedules.

Note: Project Past Performance information for projects performed shall be evaluated as either Relevant or Not Relevant. Not Relevant projects shall not be evaluated.

The following definitions apply:

Relevant: Past/Present performance efforts involve the magnitude of effort and complexities which are essentially what this contract requires.

Not Relevant: Past/Present performance efforts involve none or significantly less magnitude of effort and complexities which are essentially what this contract requires.

Currency: For the purposes of this contract, currency is performance occurring within the last seven years from the posting of the contract synopsis. Projects which are not current shall not be evaluated.

4. Capacity to accomplish the work in the required time: this factor evaluates the ability of the A-E firm to, given their current projected workload and the availability of their key personnel, to accomplish the project in the required time.

5. Location in the general geographic area of the project and knowledge of the locality of the project: This factor evaluates the response time from the A-E firms design office from the location of work (James E. Van Zandt VA Medical Center). The personnel identified as the design team staff are expected to work in the design office identified for evaluation of this factor.

NOTE: Time will be measured from the James E. Van Zandt Medical Center, Altoona, PA via car to the firms indicated office where the work will be performed as indicated on mapquest.com.

NOTE: Distance shall be measured from the Lebanon VA Medical Center, Lebanon, PA

6. Reputation and standing of the firm and its principle officials with respect to professional performance, general management, and cooperativeness.

7. Record of significant claims against the firm because of improper or incomplete architectural and engineering services.

8. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team.

STATEMENT OF WORK

A/E SUBMISSION INSTRUCTIONS

I. GENERAL

A. INTRODUCTION

1. This document contains information and minimal submission requirements for contract documents specified in the A/E contract.

a. The A/E will make a copy of all information required for design services, using the James E. Van Zandt VA Medical Center’s copier in Building 2 and acquire, via the A/E’s own time and expense VA design standards to accompany the Scope of Work for the project. The Department of Veterans Affairs will not expend any of its own time or expense to assist in this work.

2. Coordinate all activities with the VA Medical Center (VAMC). Hold informal meetings (upon mutual consent of the VA and the A/E) at the VAMC to discuss the design and related issues. Continue to expand contacts by telephone, P.C., rough sketch studies and other means of communication with the purpose of finalizing a general design approach to be followed. The project Contracting Officer Representative (COR), will be apprised of all communications and work by the A/E for this project.

3. Final approved Schematic documents shall be the basis for the development of the Design Development phase. Likewise, final approved Design Development documents shall be the basis for the development of the Construction Documents phase. The VAMC must approve any changes from each set of documents before the A/E proceeds to the next phase.

4. VA will review all submittals for functional and aesthetic relationships.

5. Provide a design narrative/analysis for each technical discipline (e.g., architectural, interior design, etc.) which describes the intent of each discipline with each submission.

6. Provide individually packaged bound drawings and CD (in REVIT 2017 and Microsoft Excel and Word formats) containing each unit specified in the "Distribution of A/E Materials" section. Submit instructions on the use of the information along with a complete listing of all layers that are used.

7. Submit a complete set of final approved drawings and specifications (Bid Documents), and CD Containing the bid documents in REVIT 2017 and Microsoft Excel and Word formats, incorporating all revisions, within 21 days after completion of the 95% Construction Document stage. Submit instructions on the use of the CD along with a complete listing of all layers that are used.

8. At each review stage, the A/E will perform a value engineering review.

9. At 50% & 95% submissions, the A/E shall complete the attached Fire Protection Outline (some parts of this outline might not be applicable: wherever this is the case, the A/E shall so indicate for each line item) as referenced on the VA’s Technical Information Library. Furthermore, at 50% and 95% submissions, the A/E is required to perform third-party fire/life-safety reviews. The A/E shall also be required to report the amount of time necessary to complete the outline and any questions or problems the A/E incurs as a result of completing the outline each time the outline is completed. The A/E will also be required to complete the Resolution portion of the Fire and Safety Project Review Report (sample attached) after each submission review. This is to be submitted after each subsequent submission. Directions for completing the outline are attached as a sample letter. These directions are to be followed by the A/E with the exception that the first point of contact shall be the COR. Everything mentioned herein shall be both in hard copy and on CD.

10. The A/E will include a separate fee for construction period services. The A/E will review all submittals, and the A/E will have appropriate representatives available for the following:

11. Prior submission plans are not subject to change at the request of the Medical Center staff without proper justification and approval of the COR or Contracting Officer.

12. The A/E will be required to coordinate the design with VA staff that would be involved with construction (i.e. doctors, managers, and other staff responsible for any work area to be involved in construction [i.e. normal work flow disrupted]) such that there would be least disruption of normal work flow.

13. In each submission, the A/E shall resubmit the material specified in the prior submission, revised according to the comments made by the VA at the prior review. “The A/E shall return all original VA mark-ups of each submission at the next submission, showing that all comments have been addressed (a short response by an appropriate A/E representative shall be indicated next to each VA comment [i.e. see detail 1]).”

14. To the extent applicable, all electronic drawings are to be in 3D and all hard copies are to be in 2D. All relative existing work shall be shown as field verified by the A/E. The intent here is to show how equipment will fit and to show entire runs of duct and pipe (i.e. from where new conduit meets existing to the termination point in the wall at the outlet). All desks, equipment, and P.C.’s planned to be put in the new and renovated space (relocated and/or planned) shall also be shown to see the relation of outlets to such.

15. The A/E will walk through the entire design with the COR at the 95% submission and make any necessary adjustments noticed in the walk through for inclusion in the 100% submission.

16. The A/E will provide a Computer Aided Design in accordance with the attached Computer Aided Design and Drafting Standards for this project.

17. The A/E shall abide by the attached A/E Quality Alert.

18. The A/E will ensure all design is in accordance with VA Engineering Design details, Guides, Handbooks and Manuals.

19. The A/E will be required to make formal presentations for each design review in person. The A/E will take written minutes of all design reviews and provide the Contracting Officer and the COR with the original (hard copy and cd) and a copy, respectively, within two work days. The A/E will also make a written inspection report (hard copy and cd) within two work days after each site inspection during construction.

20. The A/E will be required to indicate in the contract specifications that the contractor shall hold bi-weekly meetings with VA staff and take minutes of each meeting (hard copy and cd) which are to be distributed within two work days of each meeting to each meeting attendee.

21. The A/E shall send processed return of submittals to the Contracting Officer and the COR (the transmittal original to the Contracting Officer, a copy of the transmittal to the COR and all submittals to the COR) within eight (8) workdays of receipt. The A/E shall note in the contract specifications that the contractor shall provide a separate submittal and transmittal sheet for “each” item, no matter how insignificant. There shall not be more than one item listed on any transmittal sheet. The A/E shall also indicate in the specifications and/or drawings the following: that “all” submittals are to be approved by the VA prior to starting any work on site; all contractor and subcontractor employee certifications are to be submitted and approved prior to starting any work on site; all ID badges and necessary background checks are to be obtained for each contractor and subcontractor employee prior to any employee starting any work on site; and all job site deliveries to the contractor and any subcontractors will first only arrive to the contractor’s or subcontractor’s job site trailer or risk being rejected.

22. The A/E’s cost estimate should never exceed the authorized funding, but if it does at any point, the A/E shall immediately inform the Contracting Officer and the COR in writing with the cost and justification by the A/E. Cost will be reviewed first at each submission and if the A/E does not present a plan within budget, the review of the submission will immediately cease and the A/E will be required to provide a new submission within budget within 24 hours.

23. The A/E shall provide a design which incorporates communication outlets, cable, and data equipment in use by this VAMC.

24. Coordinate with COR on use of all utilities described herein.

25. Starting with the Design Development phase, “all” plans will have room numbers and names indicated on them. If the names will clutter the drawing, a chart shall be posted where blank drawing space permits, listing all the room numbers and names for that drawing. “All” dimensions are to be in English units.

26. “Each” drawing using symbols and/or abbreviations of any kind shall have a legend unique to that drawing defining such. This is to avoid having to flip through drawings looking for definitions and the uniqueness will avoid having to hunt through long legends. “Each” plan drawing shall have true north and building north shown.

27. All estimates shall be based on the most up-to-date working drawing available and shall be current as of the date of submission. Cost will include labor burden, sales tax, and applicable tiered sub-contractor’s fees as mentioned in the master specifications. Escalation as of time of award shall be shown as a separate line item.

28. All A/E employees performing work on site will be required to present two forms of ID, one a driver’s license, and the other a Social Security Card or Voter Registration card, complete an application for a VA photo ID badge to be worn at all times while on site, get fingerprinted, get photographed, and have a complete background check performed prior to starting work at the VA Medical Center.

29. Prior to starting any work at the VAMC, all A/E employees will view four videos, one on safety, one on infection control, one on hand washing, and one on privacy. Each employee may be required to pick up an infection control orientation booklet. The completion of these items will be documented by the COR for each employee.

30. The A/E will be required to schedule review meetings at the 25%, 50%, 75% and 95% review periods. This review will indicate the problem being addressed, the style of the construction being planned and how it differs from a state of the art facility for the same purpose, and the deficiencies the project will resolve, if any. Prior to soliciting for construction proposals, the A/E is required to certify that the project is designed within budget, the Independent Government Estimate is correct (A/E's estimate), and that bid alternates are included to comprise 20% of the work designed. This means that, if necessary, the project funding could be reduced by 20% of the requested amount and continue to supply a complete, useable end product.

31. The A/E shall subcontract a Fire & Safety P.E. (Professional Engineer) to review 50% and 95% submission in total (drawings, specs, estimate, fire protection outline, etc.) and provide review comments to the VA and A/E electronically. The A/E will provide responses to the review comments by the Fire & Safety P.E. to the Fire & Safety P.E. and COR electronically. The A/E will provide one full copy of each review submission to the Fire & Safety P.E.. The cost for this shall be added as a Part IV on the A/E fee proposal and not included in Parts I(a), I,II, or III.

B. A/E RESPONSIBILITIES:

1. Contract documents shall meet or exceed the requirements of this document.

2. The A/E is responsible for producing a complete set of drawings, design narrative/analysis, calculations, sample boards, and specifications in accordance with professional standard practices and VA criteria. All of the aforementioned is to be provided both in hard copy and on cd for each submission. Each A/E discipline shall acquire a copy of their respective VA design guides, manuals, standard details, construction standards, and VA National CAD Standard Application Guide (the Department of Veterans Affairs will not expend any of its own time or expense in assisting with this acquisition).

3. A/E shall conduct coordination meetings between A/E technical disciplines before submitting material for each VA review and provide minutes of the meetings to the VA Medical Center in Altoona, PA (VAMC) both in hard copy and on cd.

4. A/E shall provide a checklist of all submittals required per drawing and specification section.

5. The A/E will furnish design services, technical specifications, working drawings, cost estimates, as-built drawings (including Mylar copies), construction period services, and site visits for Project # 503-19-112, "Replace Steam System", at the VA Medical Center in Altoona, PA. The A/E shall provide a design for a construction contract that will provide for the following requirements:

Description (Scope of Work):

The A/E will furnish design services, technical specifications, working drawings, cost estimates, as-built drawings, construction period services, and site visits for Project No. 503-19-112, " Replace Steam System”. This project will replace the steam system for the medical center, excluding the underground steam lines. The following work is to be provided:

Preliminary Requirements include but are not limited to:

a. At the 25% submission design review, the A/E shall submit a printed and electronic summary

b. The A/E will be notified on or shortly after the 25% review meeting of the Government’s selected basis of design. The A/E shall use the basis of design as they further define the requirements of the contract documents.

c. At the 50% submission, the A/E shall have all major components identified. All components shall have an associated product data sheet and cost to be included in the handbook and cost estimate. The A/E shall submit a Fire & Safety Review (includes drawings, specs, estimate, fire protection outline, etc.) and provide review comments to the VA.

d. During the 50% submission design review, the A/E shall present all project phasing shall be designed to minimize operational disruptions and must be coordinated to include compliance with infection control, safety and security related items

e. The Government must retain the rights to all associated software and have full access to all elements of the steam trap monitoring system. At no point can the Government be locked out of the steam trap monitoring system.

f. The A/E shall note in the specifications and drawings that no work shall be performed during two weeks in each year during a JCAHO inspection https://www.cfm.va.gov/til/spec.asp

The above URL links to examples of specification sections 01 00 00 and 01 33 23 and are included as attachments to the package. The A/E is to ensure that the information contained in these two examples gets carried forward in the like sections for this project. The A/E is to edit the most recent VA master specification sections that should be available on the net. The use of “brand name or equal” or other restrictive specifications is strictly prohibited without the prior written approval of the contracting officer during the design stage. Sole sourcing and mention of brand names or equal shall be kept to a minimum. The A/E will be required to provide written justification for any approved sole sourcing, or requested use of brand names or equal, for each item. The A/E will be required to provide a list of salient characteristics in the specifications for each brand name or equal item approved. The new space shall have complete energy management functionality that communicates with this facility’s existing energy management system. The A/E shall note in the specifications and drawings that no work shall be performed during two weeks in each year during a JCAHO inspection.

6. General design requirements by A/E:

a. Design shall be in accordance with VA guidelines, design guides, design manuals, details, standards, and master specifications. Copies of all VA guidelines and specification references (i.e. ANSI and ASHRAE references) used shall be turned over to the VA as part of the submission package in which they are used. This is requested to avoid past problems experienced such as a specification referencing a part of an ANSI standard without the COR having immediate access to the standard.

b. The A/E will be required to coordinate its contract with the VA with all other relating contracts that will involve construction period services to this extent only. Provide coordination, review and consultation services through completion of all related contracts.

c. Perform a complete site survey to evaluate existing conditions and space available for new construction and renovations. Survey the existing system to determine the reliability, and compliance with present day codes and standards.

d. Review the system capabilities and facility needs with all involved people with the VA.

e. The VA has site plans, floor plans, and utility plans for A/E use. The A/E may acquire copies of hard copy drawings entirely at the A/E’s expense. No drawing the A/E may acquire from the VA will the VA guarantee as being accurate, even if the drawing says “as-built”. The A/E will be required to field verify “all” information relevant to subject project.

f. Attend all design review meetings at the VA Medical Center in Altoona. There will be four design reviews. Design reviews will be conducted via appointment by the Contracting Officer. The A/E shall review all pieces of information in each submission, including each drawing.

g. Provide consultation on questions asked by the VA during the design.

h. “Each” drawing prepared by the A/E shall have all notes, symbols, legends, direction (true north and building north), and location key relevant to the drawing shown on the drawing.

i. The A/E will indicate phasing, which the A/E has generated upon interaction with “all” involved VA staff, on both the drawings and specifications. The A/E will provide the most efficient phasing that will insure safety to patients, staff, and visitors; and minimal disruption to the medical center’s operations. At no time shall any part of the medical center’s communications or any other operation be interrupted.

j. The A/E will be expected to resolve any problem during the construction and completion of subject project (involving all related contracts) resulting from an A/E design error or omission. The A/E will be responsible for all design and construction that is necessary for any and all such resolutions.

k. The A/E shall provide as-built’s (drawings [including Mylar copies] and specifications) to the VA in time for the final inspection of the construction contract. The A/E will be given a mark-up by the contractor at least two weeks prior to the final inspection. The As-built’s will be field verified by the A/E and in the latest versions of REVIT 2017. A CD and one set of reproducibles (both full and smallest readable size [in color]) shall be provided to the VA.

l. The A/E shall provide a submittal register at the 95% and 100% designs (using Air Force Form 66 as a template) that include, but is not limited to, all products, schedules, plans, shop drawings, coordination drawings, tests, inspections, and milestones expected to be received from the contractor. The register shall also include space for the contractor to submit anticipated dates of each item for scheduling and tracking purposes.

C. SUBMISSION POLICY:

1. There is a Schematic* submission, a Design Development (DD**) submission, two Construction Document (CD***) submissions, and a Bid Document submission indicated in this guide. The VAMC may alter the submission requirements depending upon the complexity of the project by adding or deleting certain reviews. Where additional reviews might be required, the VAMC will issue, at their discretion, a detailed “Statement of Task” or supplemental instructions to the A/E, which would be provided at the time of solicitation for a fee proposal.

2. At each submission, the A/E shall date all material and present the designs on VA standard size drawings that are appropriately labeled, "SCHEMATIC SUBMISSION", “DESIGN DEVELOPMENT SUBMISSION”, “CONSTRUCTION DOCUMENT SUBMISSION”, or “BID DOCUMENTS” in in large block letters above or beside the VA standard drawing title block. In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by VA at the previous review.

D. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

In an effort to reduce construction change orders due to design errors and omissions, the Office of Facilities Management has initiated a Quality Assurance/Quality Control program. The A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

1. Fee Proposal: Provide an outline of the actions that your firm will take during the design process along with an associated fee.

2. One Day after Receipt of the Notice To Proceed: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

3. 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

E. ADDITIONAL SERVICES:

If additional services (i.e. surveys, soil borings, asbestos surveys, water flow testing, or lead surveys), are necessary to be performed by consultants, submit criteria for the work to be performed to the VAMC Contracting Officer as soon as possible. Upon approval of the criteria, submit proposals and qualifications of at least three firms being considered for the work in accordance with the contract procedures (CP1) of the contract, together with a proposal from the recommended firm and a brief justification for its selection, for VA approval. A/E should submit survey information for the Schematic Review. This facility will take no responsibility for any problems encountered. The A/E will bear responsibility for any problems encountered and shall take immediate remedial action if problems are encountered. All costs for any forseen additional services will be included in the proposal for this entire scope of work for Replace Space Signage.

F. Critical Path Method PHASING MEETINGS

A. If required and prior to submission of Schematic material, the A/E shall meet with the VAMC’s Project Manager to discuss and outline phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor's approach to the construction project. The A/E shall be responsible for recording the phasing requirements (both in hard copy and cd).

B. Submit a phasing narrative and phasing plans (on reduced size plans, both in hard copy and on cd) within one day after each phasing meeting to the VAMC COR. VA will review these submission(s) and return any comments to the A/E. The A/E will then use this information in preparing their schematic, design development, and construction document submissions.

II. SUBMISSIONS:

SITE DEVELOPMENT: Submit the following as necessary:

Narrative

Analysis of site

Circulation study

Phasing analysis

Parking analysis

Development concept showing proposed buildings and structures

Landscape drawings with plant groupings

Topographic, utility, and landscape survey

Demolition plan

Layout plan showing location of:

· Building and structures

· Roads

· Fire Access

· Parking

· Accessible spaces

· Van spaces

· Mechanical and electrical equipment on grade

· Future expansion

· Off-site roads

· Off-site utilities

· Service area(s)

· Entrances and exits

· Walks

· Inlets

· Contractor's staging area

· Vertical and horizontal road alignment

· Paving joint patterns

Grading plan showing:

· Existing contours

· Proposed contours

· Spot elevations at structure corners, entrances, equipment pads, etc.

· First floor elevations

· Rim and invert elevations on storm drainage fixtures

· Erosion and sediment control

Rock excavation (quantity)

Planting plan showing:

· List of plant material

· Limits of irrigation

Site details

Landscape details

Signage plan and schedule

Specifications

* Submit site and landscape plans at an appropriate scale to show all work involved.

** Submit site and landscape plans at same scale as topographic/utility survey incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated site and landscape plans incorporating all revisions required by comments from the design development phase.

A. ARCHITECTURAL: Submit or show the following:

Location of:

· Rooms1

· Doors2

· Corridor(s)3

· Basic column grid/sizes

· Expansion and seismic joints

· Electrical closets

· Equipment rooms

· Signal and telephone closets

· Mechanical shafts and space

· Stair(s)

· Ramp(s)

· Elevator(s)

· Automatic Conveyances

Floor Plans/Drawings:

· All floors (new and renovated)

· Penthouse

· Roof plan

· Pipe basement

· Pipe tunnel

· Reflected ceiling4

· Equipment floor plans 1:50 (1/4 inch) scale5

· Demolition plans6

Room names and numbers7

Program net/designed net

Exterior dimensions/total building gross area

Size and shape of all departmental functions and services9

Exterior building elevations10

Finish floor elevations11

Door locations, sizes, and swings

Wall thickness and chase walls

Handrail location/dimensions

Fixed equipment

Equipment elevations and details

Plumbing fixtures

Wheelchair accessible facilities

Wall sections12

Building sections13

Finish grades at corners, entrances, exits, platforms and ramps

Fire and smoke rated partitions14

Lead-lined and radio-frequency-shielded partitions14

Fire extinguisher cabinets14

Spray-on fire proofing (see fire protection)

Construction details15

Drafting symbols, abbreviations, and general notes

Door, window, and louver schedules

Interior details, elevations, sections

Finish schedule16

Graphics and signage17

Color rendering

Specifications

Lead abatement18

Lead abatement specification19

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). A scale of 1:200 (1/16 inch) is acceptable for architectural floor layout if an entire floor cannot be shown on one sheet. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

ARCHITECTURAL NOTES:

1. Use lines between spaces to indicate the centerline of the partition (for schematics only).

2. Indicate doors with a slash mark.

3. Along the corridor, the line shall represent the corridor side of the partition.

4. Indicate ceiling mounted equipment, lighting fixtures, air diffusers, registers, tracks, and other significant elements.

5. Identify all equipment for each room. Indicate and coordinate all equipment with the Equipment Guide List (Program Guide 7610) and Activated Equipment List. Use VA standard symbols and notation to distinguish between contractor-furnished and installed (CC), VA-furnished contractor-installed (VC), VA-furnished and installed (VV), VA-furnished with construction funds [VC(CF) and VV(CF)], and relocated (R) equipment. Equipment floor plans are not required for the offices, consultation rooms, classrooms, conference rooms, and waiting rooms within the above departments. Draw equipment details which are necessary for major decisions, though complete detailing is not required for this submittal.

6. Indicate existing finish schedule and notes on plan.

7. Label as required for schematic drawings. Coordinate new room numbering with medical center.

8. Use the same names on drawings as those used in the space program. Provide area figures in fractional form, e.g., 400/390. Indicate space provided, but not called for in the space program, as: -/390.

9. Label each service or activity listed in the Project Scope Data of the Design Program and indicate boundaries with a distinctive line. Include the activity code number (see Handbook 7610).

12. Indicate construction including fire resistance rating, building materials and systems, and proposed sill and head heights of openings. Indicate both new and renovated areas on form provided by VA.

13. Define building configuration. Draw sections at the same scale as floor plans, normally 1:100 (1/8 inch). If the building abuts an existing structure, indicate in the section how the new floor elevations align with existing.

14. Identify psychiatric areas where special considerations are required to ensure the safety of patients (e.g. hard ceilings, safety glazing, etc.).

15. Indicate new building components and systems, such as window design, roofing system, special entryways, building "skin", and any special architectural elements for the project. Complete detailing of miscellaneous items is not required for this submission.

16. Indicate all building systems, materials, and future expansion, if applicable.

17. Submit a drawing for all which is part of the construction contract.

18. Provide square meters (feet) of lead paint and x-ray shielding to be removed.

19. Format provided in SPECIFICATIONS. If there is no VA master specification, develop contract specification that is in compliance with regulations of the Environmental Protection Agency.

B. FIRE PROTECTION: Submit the following:

Fire protection narrative:1

· Fire and smoke separation

· Fire sprinkler/standpipe system

· Size of fire pumps

· Water supply available/max. demand

· Water flow testing results

· Fire alarm systems2

Existing to be modernized

Base loop system for interface of new construction

· Kitchen extinguishing systems

· Size of air handling unit

· Exit paths from each zone

· Distances to stairs

· Occupancy of each area

· Exit calculations for each floor

· Smoke control features

Floor Plans/Drawings:3 & 4

· Sprinkler zones

· Fire alarm zones

· Smoke zones

· Building water supply

· Interior sprinkler supply lines

· Standpipes

· Fire extinguisher cabinets

· Fireproofing of structural members

· Sprinkler/standpipe riser supply piping

· Termination of sprinkler main and inspector test drains

· Sprinkler alarm valves

· Waterflow and tamper switches

· Sprinkler system fire department connections

· Sprinkler design hazards per

NFPA 13

· Exit signs and emergency lighting

· Occupied areas not protected by automatic sprinklers

Calculations

Estimated capacities for proposed air handling units in cubic meters (cubic feet) per minute

Location of:

· Fire alarm system

· Annunciator panels

· Pull stations

· Flow switches

· Audio-visual devices

· Smoke detectors

· Duct smoke detectors

· Smoke dampers

· Fire dampers

· Fire alarm risers5

· Exit signs

· Emergency lighting

· Fire sprinklers

· Standpipes

· Fire hydrants

· Fire pumps

· Post indicator valves

· Sectional valves

· Fire extinguisher cabinets

· Electromagnetic door hold open devices

Wall sections indicating fire resistive ratings

Staff sleeping rooms

Excavation plan signage

Door and window schedule with fire rating or fire rated glazing

Zoning of each fire alarm initiating device

Details:

· Fire pump system (capacity and pressure)

· Elevation and isometric view of fire pump

· Stairwell sign

· Annunciator panel

Interconnection of fire alarm system with:

· Smoke dampers

· Air handlers

· Elevator controls

· Kitchen fire extinguishing and fire pump system

· HVAC system with smoke duct detectors

Single line riser diagram for fire alarm system

Height/configuration of storage racks and shelving

Specifications

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

FIRE PROTECTION NOTES:

1. Indicate NFPA 220 and UBC fire resistive rating of the building, NFPA 101 occupancy type, and fire protection code analysis to access compliance with NFPA 101.

2. Determine type, features, age, reliability, compliance with present day codes, capacity, zoning, supervision, control panel and power supplies, initiating devices and circuits, and auxiliary functions for existing fire alarm system. Indicate manufacturer, model number, voltage, and wiring style of existing alarm systems and devices. Provide recommendations for the proposed fire alarm work.

3. Provide information to meet JCAHO requirements; e.g. location of all fire rated barriers, smoke barriers, exit signs, fire extinguishers, manual pull stations, smoke detectors, and sprinkler flow switches. Show all interim life safety measures such as temporary systems Fire Alarm, Sprinkler, and Smoke.

4. At DD Submission, add room names, room numbers, door locations and swings, smoke and fire rated partitions, sprinkler/standpipe risers to floor plans. Identify psychiatric areas on drawings so areas for institutional type heads are identified. Add location of all valves (post indicator, sectional) and backflow preventer if provided.

5. Show new equipment and/or the necessary changes involved if modification to the existing system is required. Include any recommendations where certain requirements of VA criteria might be waived, in order to allow the existing equipment to be reused.

C. INTERIOR DESIGN: Submit the following:

Written interior design concept1

Illustrate overall design solution2

Material and finish samples

Sketches

Design solution for interior spaces:

· Perspectives

· Plans

· Details

· Elevations

· Sections

· Wayfinding

· Floor patterns

· Wall patterns

· Lighting

· Signage

· Handrails

· Bumper guards

Specification section 09050

Finish schedule

Exterior colors and materials

Sample boards for interior and exterior materials, products, and finishes

Edited carpet and wallcovering specifications

Specifications

Keyed Finnish plans

Interior design details, elevations, and sections

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated…