36C24419Q0947-0002000.docx

Answers to Questions received for Request for Quote (RFQ): # 36C24419Q0947

VA Medical Center, Lebanon Lebanon, PA

5. PROJEC

T NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION

OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADM

INISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is re ceived prior to the opening hour and d ate specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 3

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO

MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 08-30-2019 same as RFQ 00244 Department of Veterans Affairs Network Contracting Office 4

00244 Department of Veterans Affairs Network Contracting Office 4

To all Offerors/Bidders

36C24419Q0947 08-30-2019

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 12 noon EST; September 9, 2019 X RE: Request for Quote (RFQ) for a 5-year, IDIQ TAXI Service for VA Lebanon Medical Center, Lebanon, PA

The following are details included in this Amendment# (see block #2) to the RFQ# (see block 9A)

1. The RFQ solicitiaton closing date has been Extended: SEE SECTION 11.

2. Answers to Questions received are being provided (see following pages)

3. Be advised that an updated Performance Work Statement (PWS) will be posted on or before

COB 9/4/19.

4. Section E of the RFQ Solicitation will be updated for Submission requirements, based on the forthcoming updated

PWS

Question:

Can you advise what the radius is of the beneficiary’s home locations we would be transporting?

Answer:

A typical request for cab services could be anywhere from 3 miles -to- 75 miles from the VAMC (VA Medical Center) located in Lebanon PA, depending on the location we are transporting the Veteran within our catchment (treatment) area of VA Lebanon.

On a rare occasion, we may request transportation of a Veteran outside of our catchment area, which may be 100+ miles. The Estimated Quantity per year is 12,000 MILEs. See the updated Price/Cost Schedule posted under Amendment #1.

Question:

Can you advise who the incumbent is?

Answer:

The incumbent is Yellow Cab Company of Lebanon, DBA Super Cab

Question:

Can you advise the current reimbursement rate per mile?

Answer:

Line item details of the incumbent are not provided, but the last annual Period of Performance final contract value was $24,840

Question:

Can you advise the current load fee?

Answer:

Line item details of the incumbent are not provided, but the last annual Period of Performance final contract value was $24,840

Question:

As drivers will not be inside the VA Hospital working can you confirm we are indeed required to complete the Health Care Personnel Influenza Vaccination Form?

Answer:

Due to the driver’s duties putting them in-contact with Veteran patients, this language will be part of the contract. This inclusion is based on VHA (Veteran Health Administration) Directive 1192. This language is provided again below, but can be found in the RFQ:

Directive 1192: requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical and administrative, paid and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work in VHA locations.

HCP covered by the policy are expected to receive annual influenza vaccination. Those HCP unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center.

It is the responsibility of the contractor to ensure that all contract staff is compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation:

-Documentation of vaccination, e.g., signed record of immunization from a healthcare provider or pharmacy, or a copy of medical records documenting the vaccination.

-Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccine.

The contractor is required to submit annual certification to the Contracting Officer’s Representative (COR) that all contract staff performing services at VA facilities are in compliance with VHA Directive 1192.

Do you have the volume of transports for recent years for per-day or per-month available for us?

Answer:

This information is provided in the Price / Cost Schedule column labeled ‘Estimated QUANTITY’ for Miles and Trips. An amendment to the RFQ was recently posted to correct MILE for Line Item Number: 1001, 2001, 3001, 4001, 5001

Question:

Do you have the estimated volume of transports for the coming years available for us?

Answer:

Future number of transports for Years 2,3,4,5 should remain stable

Question:

What percentage of the total volume transport requires additional assistance or need a wheelchair accessible vehicle.

Answer:

Please read the updated Performance Work Statement for this question.

All veterans to be transported via Taxi service do not require assistance. This is NOT an RFQ for a wheelchair-accessible transport service

What happens if another destination not listed is requested during the period of the contract?

Answer:

If the awarded contract would need another destination location, the contract will be modified based on a quoted price from the awardee to provide this additional service to an added location.

Question:

What are the Lebanon VA Medical Center Operating Hours?

Answer:

The services covered by this contract shall be furnished by the contractor as 24 hours per day, 7 days per week.

This information will be provided in the updated PWS, as well

Question:

Are multiple people needed to be transported to the same place or different places?

Answer:

The Veteran or the Veteran and caregiver(s) are to be transported to one place. This contract is not a ride share or group transport.

Is there an existing contract performing services as outlined in the RFP, and if so, who is the incumbent and what type of vehicles* is currently being used to perform the services?

Answer:

The incumbent is Yellow Cab Company of Lebanon, DBA Super Cab

Please be advised that this is not a RFP solicitation under FAR Part 15.

This is a RFQ solicitation under FAR Part 13.

An updated Performance Work Statement (PWS) will be posted prior to the closing of the RFQ that will include a section pertaining to Vehicles*.

*Please follow the guidelines in the updated PWS to answer the question asked concerning Vehicles

Question:

What is the required insurance coverage for this contract?

Answer:

Please read the updated PWS under Section:

Contractor Requirements, Certifications & Licensures:

Questions:

Can ridesharing service like Lyft and Uber be utilized to provide transportation services?

Answer:

Please review the updated PWS under sections:

Contractor Requirements and Vehicles

Questions:

What is the interval for payment after the monthly invoice is approved?

Answer:

All government invoices for are paid 30-days in-arrears monthly

Questions:

How are trips ticketed?

Answer:

Please reference the updated PWS under Payment for additional info.

Authorized Lebanon VA Medical Center personnel contact the vendor to request services on behalf of the Veteran. A faxed authorization is also provided to vendor. A trip ticket is generated by the vendor, which includes the Veterans name, destination, date of service, and Veterans signature. The faxed authorization and trip ticket are then provided to the COR for review each month at the time of invoice.

End of Document