36C24418Q9817-000.docx

COMBINED SYNOPSIS SOLICITATION

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010

OLYMPUS VISERA 4K SYSTEM

BRAND NAME

19106 36C24418Q9817 09-19-2018 N 339112 Department of Veterans Affairs Network Contracting Office 4

100 S INDEPENDENCE MALL WEST

PHILADELPHIA PA 19106

THOMAS.COSSENTINO@VA.GOV

THOMAS A. COSSENTINO

CPL MICHAEL J CRESCENZ VAMC

3900 WOODLAND AVE

PHILADELPHIA PA

19104

USA

THOMAS.COSSENTINO@VA.GOV

THOMAS A. COSSENTINO

(i) This is a combined synopsis/solicitation for Olympus Visera 4K System, Brand Name, as prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated.

(ii) The solicitation number is 36C24418Q9817 and is issued as a request for quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95

(iv) This solicitation is UNRESTRICTED and the associated NAICS 339112 code has a small business size standard of 1000.

(v) Contract Line Items (CLIN):

ITEM INFORMATION

CLK-4 120V simplified light source

LOCAL STOCK NUMBER: CLK-4

CLV-S190 Visera Elite Xenon Light Source

LOCAL STOCK NUMBER: CLV-S190

OTV-S190 Visera Elite Video System Center

LOCAL STOCK NUMBER: OTV-S190

MAJ-1921 Visera Elite Keyboard

LOCAL STOCK NUMBER: MAJ-1921

OTV-S7PROH-HD-10E CAmera Head 1.0X eyepiece

LOCAL STOCK NUMBER: OTV-S7PROH-HD-10E

OEP 5 HD Olympus printer

LOCAL STOCK NUMBER: OEP-5

ENF-VH Flexible video HD Rhino Laryngo S

LOCAL STOCK NUMBER: ENF-VH

ENF-P4 Rhino-Laryngoscope

LOCAL STOCK NUMBER: ENF-P4

K10021612 WM-NP2 Workstation SI Std Set

LOCAL STOCK NUMBER: K10021612

OEV-262H High Definition LED LCD Monitor

LOCAL STOCK NUMBER: OEV-262H

WA91502A Light source "endo LED" for FL

LOCAL STOCK NUMBER: WA91502A

1.00

Trade-In -Olympus: CLV-S40 : CLVS40 VISERA 300 WATT XENON LIGHT SO U

SN: 7702660

1.00

Trade-In -Olympus CLV-S40 : CLVS40 VISERA 300 WATT XENON LIGHT SO U

SN: 7301685

1.00

Trade-In -Olympus: CLV-S40 : CLVS40 VISERA 300 WATT XENON LIGHT SO U

SN: 7508497

1.00

Trade-In -Olympus: OTV-S7H-1N :OTV-S7H-1N VISERA CAM HEAD, ANGLED

SN: 7717669

1.00

Trade-In -Olympus: OTV-S7H-1N :OTV-S7H-1N VISERA CAM HEAD, ANGLED TYPE, SN: 7514845

1.00

Trade-In -Olympus: UP-21MD : UP-21MD SONY COLOR PRINTER SMALL FRMT

SN: 13239

1.00

Trade-In -Olympus OTV-S7V-B : OTVS7V-B VISERA DIGITAL CAMERA PROCESSO

SN 7560885

1.00

Trade-In -Olympus OTV-S7V-B : OTVS7V-B VISERA DIGITAL CAMERA PROCESSO

SN 7785043

1.00

Trade-In -Olympus: ENF-P4 : ENF-P4 RHINOLARYNGOFIBERSCOPE

SN: 1329293

1.00

Trade-In -Olympus ENF-P4 : ENF-P4 RHINOLARYNGOFIBERSCOPE

SN 2937235

1.00

Trade-In -Olympus ENF-P4 : ENF-P4 RHINOLARYNGOFIBERSCOPE

SN 2240047

1.00

Trade-In -OlympusENF-P4 : ENF-P4 RHINOLARYNGOFIBERSCOPE

SN 2653567

1.00

Trade-In -Olympus ENF-P4 : ENF-P4 RHINOLARYNGOFIBERSCOPE

SN 1329292

1.00

Trade-In -Olympus ENF-P4 : ENF-P4 RHINOLARYNGOFIBERSCOPE

SN 2937200

1.00

Trade-In -Olympus ENF-P4 : ENF-P4 RHINOLARYNGOFIBERSCOPE

SN 2937196

1.00

Trade-In -Olympus ENF-P4 : ENF-P4 RHINOLARYNGOFIBERSCOPE

SN 2937233

1.00

Trade-In - Olympus ENF-P4 : ENF-P4 RHINO-LARYNGOFIBERSCOPE

SN 2240040

1.00

Trade-In - Olympus ENF-P4 : ENF-P4 RHINO-LARYNGOFIBERSCOPE

SN 2937214

B.2 DELIVERY SCHEDULE

Cpl. Michael J. Crescenz VAMC 3900 Woodland Avenue Philadelphia PA 19104

30 ARO

(vi) Products must be Brand Name in the following specifications:

STATEMENT OF WORK (SOW)

1. GENERAL INFORMATION

Title of Project Olympus Visera 4K UHD

Scope of Work Contractor shall furnish including but not limited to all labor, materials, parts, equipment, tools, transportation, and supervision to provide the Corporal Michael J.Crescenz VA Medical Center in Philadelphia PA. The Contractor shall provide all necessary services including setup, configuration, database transfer and installation to get the specified equipment working properly. The Contractor shall provide all necessary training to the designated VA employees on how to use the installed equipment after completion of installation. The equipment, all of its accessories, and supplies that come with the equipment shall be brand new. The equipment, all necessary services related to removal, mobile unit usage, setup, configuration, installation, and training services are hereinafter collectively referred as “Deliverables”. All Deliverables shall be delivered based on an agreed schedule of work.

Vendor will agree to provide trade-in discount for existing Olympus equipment in ENT clinic.

Background The Visera 4K System will allow other providers and residents to visualize all the anatomies and abnormalities simultaneously while staff physician is performing the scope examination. This enhances patient care, avoid duplicate examination by the team members thus minimize patient discomfort. It also can be viewed during patient chart rounds, physician peer review, etc. Thus will improve our patient care quality assurance.

Equipment

1. CLK-4: Compact, table top Halogen Light Source

2. CLV-S190: 300 Watt Visera Elite Xenon Light Source

3. OTV-S190: Full 080p HD Visera Elite Image Processor

4. MAJ-1921: keyboard for Visera Elite Processor

5. OTV-S7PROH-HD-10E: HD 1080p NBI Ready Camera Head

6. OEP_5: Color Video Printer for Olympus Processors

7. ENF-VH: Full HD Rhino-Laryngo Fiberscope

8. K10021612: Olympus Mobile Workstation (cart)

9. OEV-262H: 26 Inch, 1080P HD LCD Monitor

10. WA91502A: endo LED Travel Light Source for ENF-P4 Rhino-Layngo Fiberscope

B. Salient Characteristics

CLK-4

CLV-S190

300 Watt Xenon Light Source with Narrow Band Imaging (NBI) safety Laryngo Scopes, as well as a variety of other scope options

OTV-S190

head Laryngo Scopes, as well as a variety of other scope options

MAJ-1921

Visera Elite Platform

OTV-S7PROH-HD-10E

Laryngo Fiberscopes and Rigid Telescopes

OEP-5

ENF-VH

Laryngo Videoscope with true 1080p High Definition, Full Screen Imaging

ENF-P4

Laryngo Fiberscope

K10021612

OEV-262H

Visera Elite Platform

WA91502A

EndoLED Portable Light Source Laryngo Fiberscope

4K Ultra High Definition (UHD): Provides four times more pixels and higher resolution than conventional HDTV.

OptiContrast LCD Panel – Ideal Contrast

· Reduced reflections

· Unclouded images during surgery

Wider Color Gamut: Realizes rich color reproduction and provides more subtle differences in reds and yellows than conventional HD.

· Easier determination of tissue boundaries

· Better visualization of anatomical structures

Magnified Visualization: Improves visibility and operability with a large screen and electronic zoom.

4K – Four times the Resolution of Full HD

· Provides four times more information than conventional Full HD imaging systems

· Visera 4K UHD supports both 4K UHD (3840 x 2160) and Full 4K (4096 x 2160) resolutions

One-Touch Auto Focus - Fast and Accurate

· Achieves optimal view

· One-touch focus of the image center

· Simplified usability during surgery

4 MM Ultra Sinus Scopes

· Designed to optimize color reproduction and minimize distortion to maximize 4K experience.

· Extra low dispersion glass lenses allows for sharp images

· High contrast at high spatial frequencies and improved color display.

ENF-VH RHINO-LARYNGO Video Scope: The ENF-VH has a viewing angle of 110 degrees. And with HD resolution and exceptional illumination, every corner of the field can be thoroughly inspected.

· ENF-VH delivers HD images, which show greater detail for examinations

· Pre-Freeze function continuously captures still images even before you push the Pre Freeze button. When you press the button, the system automatically selects the sharpest image among several

NBI (Narrow Band Imaging): NBI is a patented optical image technology that enhances the visibility of vessels and other tissue on the mucosal surface. NBI works by filtering the white light into specific light wavelengths, which are absorbed by hemoglobin and penetrate only the surface of human tissue. This highlights areas of increased vascularity which are normally difficult to distinguish.

ENF-P4 RHINO-LARYNGO Fiber Scope

· Can be angled up or down up to 130 degrees, making it easier to insert, remove and maneuver.

· Field of view: 85 degrees

· Depth of field: 5~50mm

· Distal End Outer Diameter: 3.4mm

· Insertion Tube Outer Diameter: 3.6mm

· Working length: 300mm

· Image size 25% large / High Resolution

The system, all of its accessories, auxiliaries, parts and supplies shall be brand new (No refurbished products will be accepted).

Performance Period The contractor shall complete the work required under this SOW over a 2 day or less timeframe.

C. DELIVERY, WORK HOURS, AND COORDINATION FOR SETUP AND TRAINING SERVICES

1. Delivery Timeframe:

30 DAYS ARO

1. Shipping and Handling:

Contractor shall be responsible for the shipping and handling of all the equipment.

1. Work Hours

All work and delivery shall take place during clinical hours (Monday through Friday, 8:00 am to 4:30 pm excluding weekends and federal holidays). Federal holidays include the following: New Year’s Day, Washington’s Birthday, Martin Luther King’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas, and any days declared by the Government as holidays.

1. Installation

a. Contractor shall provide all labor, materials, tools, equipment and etc. to prepare for the installation of the equipment at the CMJC VAMC

b. This equipment will be installed for ENT Clinic

c. All employees of the general contractor and subcontractors shall comply with CMJC VAMC policies including but not limited to: vendor credentialing, parking, check-in procedures, name badges, smoking policies and confidentiality.

d. Contractor is responsible for removing all packing materials and related waste and dispose of off-site

5. Testing and Certification Upon completing installation of the system, the Contractor shall notify the ENT Staff in writing that the system is ready for acceptance testing, and that it meets all requirements as specified. Submission of this notification of system readiness shall be accomplished by the contractor prior to the beginning of the scheduled Government Acceptance Test.

6. Equipment Manuals

The Contractor shall furnish User Manual and reference guides for the specified equipment.

7. Product Modification, Removal, or Recall

If any product awarded under this solicitation requires modification, is removed or recalled by the Contractor or manufacturer, or if any required modification, removal or recall is suggested or mandated by a regulatory or official agency, the following steps will immediately be taken by the Contractor or manufacturer:

1. Notify the Contracting Officer, in writing, by the most expeditious manner possible. Provide two copies of the notification which shall include, but not be limited to the following:

1. Complete item description and/or identification, order numbers from customers, and the contract number assigned as a result of an award on this solicitation.

1. Reasons for modifications, removal or recall.

1. Necessary instructions for return for credit, replacement or corrective action.

(viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda:

CLAUSES:

52.214-21 Descriptive Literature (APR 2002)

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(ix) Evaluation of this requirement will be based on PRICE ONLY.

(x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda:

(End of Clause)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil https://acquisition.gov/far (End of Clause)

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition:

(xiii) There are no additional contract requirements, terms or conditions.

(xiv) The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE.

(xv) Quotes must be emailed to thomas.cossentino@va.gov and received no later than 4 PM EST on 9/19/2018 Quotes may be submitted on this document (If you use this form, Include your company information name, address, phone number, POC, POC email, and DUNS #) or the vendor’s own form.

If you are not the manufacturer than an AUTHORIZED DISTRIBUTOR LETTER FROM THE MANUFACTURER needs to be provided with your quote in order to be considered for the award.

NO LATE QUOTES WILL BE ACCEPTED

(xvi) For information regarding the solicitation, please contact Thomas A. Cossentino at thomas.cossentino@va.gov

See attached document: OLYMPUS VISERA REDACT_Redacted.

End of Document