36C24223Q1057.docx

Combined Synopsis-Solicitation for Commercial Items

GENERAL INFORMATION

Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga NY 14227

POINT OF CONTACT*

Contracting Officer Janelle Bonafede Janelle.Bonafede@va.gov 716-862-7461 ext. 24570

PLACE OF PERFORMANCE

130 West Kingsbridge Road

Bronx NY

ADDITIONAL INFORMATION

DESCRIPTION

The James J. Peters VA Medical Center is requiring the brand name or equal to purchase of one (1) CryoPlus 2 Liquid Nitrogen storage system to hold cells at temperatures near -196° and maintain cell culture.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC_2023-04 6-02-2023.

This solicitation is set-aside for: Small Business

The associated North American Industrial Classification System (NAICS) code for this procurement is 333415, with a small business size standard of 1,250 employees.

The FSC/PSC is 6640.

The James J. Peters VA Medical Center is requiring the brand name or equal to purchase of one (1) CryoPlus 2 Liquid Nitrogen storage system to hold cells at temperatures near -196° and maintain cell culture.

All interested companies shall provide quotations for the following: This is a brand name or equal to requirement with the following specifications:

Specifications: This is a brand name or equal to requirement

NC2020561 CRYOPLUS 2 STORAGE SYSTEMS

1. Specifications:

a. Capacity: The liquid nitrogen cryostorage system shall have a capacity of 110 to 150 boxes and a capacity of 11,000 to 15,000 1.5 to 2.0 ml vials. A box is defined as a cardboard box with a capacity of 100 1.5 to 2.0-ml vials per box.

b. Racks: The liquid nitrogen cryostorage system shall include a full set of racks. The racks must be designed to be compatible with the cryostorage system to allow normal operation. The full set of racks shall be able to hold the entire capacity of 110 to 150 boxes with vials.

c. Storage phase: Liquid nitrogen cryostorage tanks contain a liquid phase of liquid nitrogen and the vapor phase above the level of the liquid. Storage for all boxes shall be within the vapor phase of the cryostorage system, which is the optimal cell storage phase.

d. Transfer hose: To allow connection to a liquid nitrogen supply tank, a compatible liquid nitrogen transfer hose shall be included.

e. Autofill: The liquid nitrogen cryostorage shall have an autofill system to maintain an adequate liquid nitrogen level within the container.

f. Hot gas bypass: The autofill mechanism shall incorporate a hot gas bypass to reduce unnecessary liquid nitrogen waste. Hot gas bypass expels warm gas located in the transfer hose between the supply tank and storage tank to reduce unnecessary heating within the storage tank.

g. Electrical: The liquid nitrogen cryostorage system shall by be compatible with 100-120 VAC/60 hz power outlets and have a NEMA 5-15P plug.

h. Dimensions: The liquid nitrogen cryostorage system shall be no larger than 30 inches in width and 36 inches in depth.

Installation: If specialized installation, specialized tools, or heavy lifting above 50 lbs is required for unpacking or installation, the contractor shall provide professional personnel for these services at the time of delivery or at a later time agreed upon by contractor and customer within 2 weeks of delivery.

The contractor shall deliver all supplies within thirty (30) days following the contract award unless delayed by unforeseen circumstances.

Place of Performance/Place of Delivery

130 West Kingsbridge Rd.

Bronx, NY

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (Oct 2018)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (Oct 2018)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (Oct 2018)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Jan 2021)

The following subparagraphs of FAR 52.212-5 are applicable:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020) (41 U.S.C. 3509)) 52.219-6, Notice of Total Small Business Set Aside (Nov 2020) 52.222-3, Convict Labor (June 2003) (E.O.11755).

52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan2020) (E.O.13126).).

52.222-21, Prohibition of Segregated Facilities (Apr 2015).

52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).

52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793) 52.222-50, Combating Trafficking in Persons (Oct 2020) (22 U.S.C. chapter 78 and E.O. 13627) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O. 13513 52.225-1, Buy American-Supplies (Jan2021) (41 U.S.C. chapter 83).

52.225-5, Trade Agreements (JUL 2020) 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Oct 2018) 852.212-71 Gray Market Items (APR 2020).

852.219-74 Limitations on Subcontracting-Monitoring and Compliance 852.219-76 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products

All quoters, shall submit the following: 1 (one) copy.

All quotations shall be sent to Janelle.Bonafede@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

52.212-2 EVALUATION

Comparative Evaluation Per FAR 13.106-2 Evaluation of quotations or offers, a comparative evaluation based on price and other factors will be conducted. Please provide such factors as warranty information, availability of expedited delivery, or any other factor differentiating your proposal from others that you believe should be considered and taken into account in comparing with other offers.

Additionally, if you’ re offering items that are not the brand name stated in this RFQ, please explain how your offered product meets or exceeds the capabilities of the brand name so those features can be fully considered and taken into account in comparison to any brand name offers.

Technical and past performance (responsibility check), when combined, are significantly more important than price.

Responsibility Check Prospective offerors are hereby notified that past performance will be evaluated via a “responsibility check” from any or all of the following:

· Federal Data Check (FedDataCheck)

· SAM.gov

· Past Performance Information Retrieval System (PPIRS),

· Dun and Bradstreet (D&B)

· Any other sources deemed appropriate to determine the Offeror’s ability to fulfill the requirements in this solicitation.

The following are the decision factors:

Award shall be made to the quoter, whose quotation, offers the best value to the government, considering technical capability, past performance, and price. The government will evaluate information based on the following evaluation criteria: (1) technical capability factor meeting or exceeding the requirement, (2) past performance, and (3) price.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission shall be received no later than 1600 hours EST 08/14/2023 to Janelle.Bonafede@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). e-mailed quotes will be accepted.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Janelle Bonafede at Janelle.Bonafede@va.gov.

Point of Contact Janelle Bonafede Contracting Officer Network Contracting Office (NC02), Supply Team 1 Appletree Business Park 2875 Union Road Suite 3500 Cheektowaga, NY 14227 Office: 716-862-7461 ext. 24570 E-mail: Janelle.Bonafede@va.gov

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 9 of 9 Original Date: 10/12/17 Revision 04 Date: 06/10/20