36C24223Q0868.docx

8 6/20/2023

GENERAL INFORMATION

Montrose and Castle Point Campuses

41 Castle Point Road

Wappingers Falls NY

CONTACT INFORMATION

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contracting Officer Natalie Acevedo natalie.acevedo@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

1. Action Code: This is a PRE-SOLICITATION NOTICE.

2. Date: 6/20/2023

3. Contracting Office Address:

James J. Peters Bronx VA Medical Center 130 W. Kingsbridge Road Bronx, NY 10468

4. Classification Code: This procurement is classified as S119- Utilities - Other

5. Important: This notice does not constitute a request for proposal, request for quote, or invitation for bid. The intent of this notice is to provide the pre-solicitation notice required by FAR 5.2- Synopsis of Proposed Contract Actions in preparation for release of the Request for Quote (RFQ) at a later date.

6. Description: The RFQ is planned to be issued in June 2023. The Proposal due date is tentatively planned for July 10, 2023. The North American Industry Code Standard (NAICS) is 517410 – Satellite Telecommunications, and the annual size standard is $44.0 Million. The planned procurement method is 100% Total Small Business Set-Aside Request For Quote (RFQ). The solicitation utilizes source selection procedure using best value, which requires Offerors to submit a non-price proposal that includes past performance, experience information, and a price proposal for evaluation by the Government.

The resulting contract is planned to be a Firm-Fixed Price (FFP) contract. The contract terms will be a base period of 12 months with four 12-month options.

This procurement is to provide DIRECTV Services at the Department of Veterans Affairs Hudson Valley Healthcare System, Montrose Campus and Castle Point Campus as described in the Statement of work.

The procurement consists of one solicitation with the intent to award a single contract to the responsible offeror whose proposal, conforming to the RFQ, will be most advantageous to the Government resulting in the best value, price and non-price factors, comparative analysis may be utilized for the source selection process. Offerors are advised award may be made without discussions. Therefore, the Offerors should submit proposals which contain their best terms.

7. Set-Aside Status: The proposed contract is 100% Total Small Business set-aside.

8. Additional Details:

THIS SOLICITATION WILL BE OFFERED IN ELECTRONIC FORMAT ONLY. NO

HARD COPIES WILL BE PROVIDED. Offerors can view and/or download the RFQ and attachments at SAM.gov | Contract Opportunities when the RFQ is posted. Interested parties can register under the Interested Vendors List at sam.gov. This will be the only method of amendment distribution; therefore, it is the OFFERORS’ RESPONSIBILITY TO CHECK THE WEBSITE PERIODICALLY FOR ANY AMENDMENTS TO THE SOLICITATION.

9. Prospective Offerors MUST register themselves on the website. Prospective Offerors must also be registered with the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM in order to participate in this procurement

Presolicitation Notice Presolicitation Notice

Presolicitation Notice

Hudson Valley VA Medical Center Montrose and Castle Point, New York

Statement of Work (SOW) – Hudson Valley DirecTV Cable Programming Service

Background: The Hudson Valley VA Medical Center in Montrose, New York is currently seeking Engineering Service needs DirecTV cable services programming. These services are for enhancing patient care for outpatient and resident Veterans served by the VA Hudson Valley Healthcare System. These services are currently under contract expiring September 30, 2023. VA Hudson Valley has determined that these services will be established as a base + 4 contract. The Contractor shall provide DirecTV program services using the existing infrastructure.

A. Scope of Work:

1. Contractor shall supply television service to the entire Castle Point campus of 90 Drops with a subscription service that includes the following, at a minimum:

BUILDING

DROPS

QTY

· Minimum Programming for all buildings will be the following:

Local Channels; Entertainment Base Package; Entertainment Bridge Pack;

Cinemax & HBO Package; Music Choice; En Español Package; and additional channels YES Network, Military Channel, and Chapel Channel (if available)

2. Contractor shall supply television service to the entire Montrose campus of 215 Drops with a subscription service that includes the following, at a minimum:

BUILDING

DROPS

QTY

• Minimum Programming for all buildings will be the following:

Local Channels; Entertainment Base Package; Entertainment Bridge Pack;

En Español Package and additional channels YES Network; ESPN Classic;

15 20 ESPN Deportes (if available)

3. Equipment and Material Storage: The contractor shall provide and store all equipment, the materials specified above, and any other materials required to complete the project and are required to be kept clean and dry throughout the duration of the contract.

4. Contractor Use of the Premises: During the period of the project, the contractor will have access to the site only during business hours of 8AM-4:30PM Monday – Friday. No on-site work shall be performed outside these hours or on holidays unless otherwise directed by the Contracting Officer. The contractor will need to coordinate with the government Contracting Officer/VA POC to arrange access to the VA Medical Facility. The contractor shall make every effort to cause a minimum of damage to the medical facility and any areas not included in this scope of work. Any damage caused will be repaired at the contractor’s expense.

B. Safety Requirements

Protection of Public: Special precaution shall be taken when working on the acute psychiatric wards at the Montrose campus.

C. Period of Performance

Base Year: October 1, 2023 through September 30, 2024 Option Year 1: October 1, 2024 through September 30, 2025 Option Year 2: October 1, 2025 through September 30, 2026 Option Year 3: October 1, 2026 through September 30, 2027 Option Year 4: October 1, 2027 through September 30, 2028

D. Place of performance

Castle Point Campus (Dutchess County, NY): 41 Castle Point Road, Wappinger Falls, New York 12590 FDR-Montrose Campus (Westchester County, NY): 2094 Albany Point Road, Montrose, New York 10548

E. Other Related Services (Not Included in the Scope of Work)

Security Requirements:

a. Contractor personnel must have in their possession for inspection by VA Police Department a valid state or government issued identification such as drivers’ license or passport. Personnel may be required to surrender their ID to the VA Police to obtain a temporary day pass at the discretion of VA Police. ID will be returned upon leaving US Government property

b. The Certification and Accreditation (C&A) Requirements for Information Resources do not apply and the Security Accreditation Package is not required.

Quality Assurance:

The Contractor shall maintain the system and provide best quality TV programming services which ensures that service meets minimum signal level threshold and voltage requirements. Service calls for outages due to equipment failure or damage or loss of service must be addressed within 24 hours or the next business day, whichever is sooner.

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