36C24223Q0082_1.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga NY 14227

POINT OF CONTACT*

Contract Specialist Tracy Vega Tracy.Vega@va.gov 716-684-0474

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

INTENT TO SOLE SOURCE

This is a notice of intent to award a sole source contract and is not a request for quotes.

The Department of Veterans Affairs Albany VA Medical Center intends to award a Firm Fixed Price (FFP), brand name only, sole source action.

The Albany VA Medical Center Pharmacy requires a brand name procurement of radiotherapy software. The software system is expected to complete comprehensive plan checks for pretreatment chart audits of radiation therapy patients. It is to analyze correctness of prescriptions, dose limits to critical structures, dose coverage to treatment sites, mechanical limitations of the machine, machine-gantry and patient accessory collision checks, second MU checks of the planning system and all other safety checks in order to be in compliance with AAPM TaskGroup275. The Albany VA Medical Center has chosen ClearCheck Radiotherapy Treatment Plan Evaluation and ClearCalc Secondary Calculation Software because it offers a fully integrated system that will be seamless with the current Treatment Planning System.

REQUIREMENT/SALIENT CHARACTERISTICS/SPECIFICATIONS:

The specifications of this software are that it must be able to be fully integrated into the current Eclipse Planning Software system. No additional hardware shall be needed for this software to run.

Kind of material: License files. Software package.

Electrical Data: N/A

Dimensions, size, capacity: N/A

Principles of operation: N/A

Restrictive environmental conditions: N/A Intended use: For patient safety audits and quality assurance of radiation therapy treatment plans.

Equipment with which the item is used, Job related tools: Eclipse TPS. ARIA R&V system.

End item application: N/A

Original equipment manufacturer part number: N/A

OTHER UNIQUE REQUIREMENTS

Compatibility with Existing Equipment: current second MU check software system is only a second check software system and does not review prescription to plan correctness, doses to critical structures, patient and gantry collision checks, or any of the needed checks noted in TaskGroup 275.

Applicable DICOM compliance, Directives or IT Policies: Varian Administrator account is needed for installation of the license file. This is available via our BioMed-Network Specialist.

Coordination with On-going Construction Project (provide the project number): N/A

Warranty: 1 year from date of receipt and verification of installation/operation.

Training: Remote training sessions are included in the purchase of the Licenses.

Service and/or Maintenance: Remote support and maintenance is included with the purchase of these license files, and annual subscription/payment of said license files.

Safety/ISO/IT/BioMed/SPS & Other Departmental Compliance: N/A. Not on network.

DELIVERY

This section should clearly state:

Special Notice