36C24221Q1391.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contract Specialist Fuqua, Stacey Stacey.Fuqua@va.gov Stacey.Fuqua@va.gov

PLACE OF PERFORMANCE

385 Tremont Ave

East Orange, NJ

ADDITIONAL INFORMATION

DESCRIPTION

Synopsis:

Please note that this is NOT a request for quotes or proposals, the Government is seeking information for market research purposes only. Network Contracting Office (NCO) 2 of the Department of Veterans Affairs is currently conducting a market survey for qualified firms capable of providing “VisonRT Comprehensive Service and Support Plan for the AlignRT System and GateCT for the VA New Jersey Health Care System, East Orange.” Contractor shall provide scheduled preventative maintenance and unscheduled corrective maintenance. The North American Industry Classification Systems (NAICS) is 811219. Responses to this notice must be submitting in writing (email) and must be received not later than August 31, 2021 at 10:00AM. Email: Stacey.Fuqua@va.gov. No telephone inquiries will be accepted. Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, DUNS number and address, point of contact and social-economic.

The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business), relative to NAICS 811219. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business opportunities website http://www.fbo.gov at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement.

STATEMENT OF WORK

NEW JERSEY VAM- East Orange Campus ALIGNRT SYSTEM & GATEct SERVICE CONTRACT

STATEMENT OF WORK

BACKGROUND

The VA New Jersey Healthcare System, East Orange Campus is currently seeking VisonRT Comprehensive Service and Support Plan for the AlignRT System and GateCT. The GateCT uses a single stereo camera unit which tracks the patient during CT acquisition. The GateCT can be used to track a patient’s breathing during CT scanning enabling four-dimensional computed tomography (4DCT) acquisition and reconstruction. The AlignRT System is used to position and monitor patients relative to the prescribed treatment, and to withhold the beam automatically during radiation delivery. This makes treatment safer by using a contact-free technique to track a patient’s skin surface in real-time with sub-millimetric accuracy and ensures radiation is only delivered when the patient is correctly positioned. If the patient moves, the system automatically signals the treatment delivery system to pause radiation.

ESTIMATED PERIOD OF PERFORMANCE

· Base Option Year: September 15, 2021- Sep 14, 2022

· Option One Year 1: September 15, 2022- 30 Sep 14, 2023

· Option Two Year 2: September 15, 2023-30 Sep 14, 2024

· Option Three Year 3 September 15, 2024-30 Sep 14, 2025

· Option Four Year 4: September 15, 2025- 30 Sep 14, 2026

PLACE OF PERFORMANCE

New Jersey Healthcare System- East Orange Campus 385 Tremont Ave East Orange, NJ 07018

Vendor shall contact a VANJHCS appointed personnel to coordinate any and all preventive maintenance and corrective maintenance necessary.

· Adam Watts, Medical Physicist

· ADAM.WATTS@VA.GOV

· Phone # 973-676-1000 x201242

· Ryan Odi, Acting SBESS at RYAN.ODI@VA.GOV,

· Office phone # 973-676-1000 ext 203370

· Mobile # 973-666-5879

TYPE OF CONTRACT

Firm-Fixed-Price

A. SCOPE OF WORK

The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. This procurement is for the VA New Jersey Healthcare System, East Orange Campus. The equipment being serviced and supported is in the Radiation Oncology Department as defined in Section C.

B. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kickoff meeting or has advised the contractor that a kickoff meeting is waived.

C. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

Description of Tasks and Associated Deliverables:

1) The contractor shall provide all resources necessary to service and support the AlignRT System and GateCT at the VA New Jersey Healthcare System, East Orange Campus, 385 Tremont Ave, East Orange, NJ 07018. This includes:

Requirement

24x7x365 telephone incident logging

Vision RT trained Technical Support

Vision RT trained Clinical Applications Support

Access to MyVisionRT Support Portal/Training

Emergency Breakdown Visits

Labor, spare parts and travel

Annual Planned Maintenance

Advanced Camera Optimization (ACO)

Annual applications training credits (Align RT Only)

Bi-Annual Follow Up

AlignRT marketing pack (Align RT Only)

Software Updates

Software Upgrades

2) The MyVisionRT Support Portal shall include:

a) Training courses, some offering CE credits

b) Access to articles, product documentation, and quick tips to AlignRT Advance (v6.2) and Safe ID

c) Learning center and training catalogue containing all training courses and videos

d) Patient Education Toolkit

3) The Bi-Annual Follow Up shall include:

a) Clinical Applications Specialists contacting VANJHCS POC twice a year and answering questions about the system and software.

D. REPAIRS

1) All onsite visits shall be performed during the normal VA business hours (7:30 a.m. – 6:00 p.m.) Monday through Friday, excluding Federal holidays, which shall be defined as New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day.

2) The Contractor shall be able to service all equipment listed in section C of this SOW.

3) Contractor will repair equipment to be fully functional condition as soon as possible. In general, minor repairs should be completed within two (2) business days and major repairs should be completed within five (5) business days. All repairs shall be performed by qualified FSE. All completed repairs shall be verified by the New Jersey VA Medical Center Biomedical Department prior to acceptance.

4) The VA will not provide service manuals or service diagnostic software to the Contractor. The Contractor shall obtain, have on file, and make available to its FSE(s), all operational and technical documentation (e.g., operational and service manuals, schematics, and parts lists) which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the CO upon request. Repairs services shall include any and all parts, manuals parts, manuals, tools, or software required to successfully complete any service required.

5) At the conclusion of each repair the Contractor shall provide a written service report indicating:

i. Dates of service (including date received at the repair facility and date returned to the Government)

ii. Make, model, serial number, and barcode/ID number of the equipment serviced

iii. Name of FSE who performed the work

iv. Hours worked

v. Description of the reported problem, and the services performed, and parts replaced

vi. If the repair is caused by damage or abuse this shall be specified on the report including a justification for this determination

vii. Information regarding any traceable test or diagnostic equipment used in the repair including:

1. Device Manufacturer

2. Device Serial Number

3. Last Calibration Performed on the device

4. Next Calibration Due Date

6) At the end of each quarter the Contractor shall provide detailed history report of the repairs completed for that quarter.

a) This report shall include recommendations to decrease down time based on the most frequent repairs, if possible.

b) The contractor shall have an established formal quality control program implemented by OEM trained technician(s) for the equipment to be serviced to ensure repairs are done to OEM standards.

E. PARTS

The Contractor shall provide all replacement parts required to keep equipment performing within the Original Equipment Manufacturer (OEM) specifications. All parts shall meet or exceed manufacturer’s factory specifications to maintain compatibility with systems presently in place and with future performance/reliability upgrades. Parts removed or replaced by the Contractor shall become property of the Contractor. The parts/materials/components used shall not alter the effectiveness and validation sterilization/high level disinfection requirements in any way when the endoscope is reprocessed

F. SERVICE DOCUMENTATION

Contractor shall send all service reports to the VANJHCS point of contact as defined in SOW within 3 calendar days of service performed.

G. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO.

Sources Sought Notice