36C24221Q0092 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None 36C242 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx

NY

10468-3904 36C242 Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx

NY

10468-3904 To all Offerors/Bidders

36C24221Q0092 10-30-2020

X X X

November 6, 2020 At 5:00PM EST X The purpose of this amendment is to:

1-Answers interested vendors questions (See Continuation page).

2-Extend the offer due date to November 6, 2020 At 5:00PM EST

Safa Shleiwet Contracting Officer

CONTINUATION PAGE

1. Does the VA own the consoles and 96 mobile? No

2. Who is the incumbent? Contract number? RECYCLE TRACK SYSTEMS, INC.

Contract NO. 36C24221P0050

3. Do we have to empty the 48” stationary? yes

4. The bin container size says 48 gallon stationary. It should read 48 inch stationary that is the height? Typo should say 46”.

5. If we have to provide all of the 48” consoles as well as the 96 will the VA give the contractor time to order and install? Yes, however something would have to be placed on a temporary basis.

6. From the SOW

· P. 6, P. Hard bound journals cannot be run through a mobile shredding truck’s equipment, does “binding” mean plastic covers or heavy stock paper covers? If not, please describe. Also, what is the expected quantity of pill containers? Will the caps be removed from those containers prior to placing in the shred bin? Stock binder covers Pill containers shouldn’t be placed in shredder bins.

· P. 6, Q. Our drivers use iPads for COD signature, is that acceptable rather than hard copy ink signature? Hard copies are required but can be emailed separately.

· P. 6, Contractor Owned Supplies/Equipment. At Bath, does this location require that there is no interior containment method at all or do they require a non-standard type of bag/box to be placed inside the console? Typo the Harbor doesn’t have a facility called Bath, contractor may use standard bags.

· P.8, Servicing Table and p. 18, Price Table. The standard consoles as described on page 6, which hold 100 pounds/32-gallons of material are not listed here. Instead there are 48 gallon stationary bins. Can you please clarify which size is being requested? Typo should say 46”

· P.9 , Invoices. This paragraph calls for billing per pound, but the Price Schedule on page 18 is set up for pricing by the container. Also, the 1449 states that this is an IDIQ contract, which can indicate pricing/invoicing by the pound. Would you please clarify how we are to price and invoice – by the pound or by the container? Removed “ Invoices shall be billed per pound based on service check list at each medical center location. Pricing shall be based on pounds removed and shredded at each site. Charges shall be invoiced separately for each medical center location.” Pricing is per container as in the PRICE WORKSHEET.

· P. 29-30, C.3 and C.4. This appears to indicate that a Blanket Purchase Agreement is going to be awarded, can you please clarify the type of award anticipated? This is an Indefinite Delivery Indefinite Quantity (IDIQ)

7. Accessibility

· For the main campuses, how far apart are the buildings where service is needed?

3 campus’s Manhattan buildings are connected, St. Albans, laundry and boiler/transportation building approx. 75 yards away and Brooklyn Dom is approximately 75 yards away, more accurate distances can be measured by vendor during pre-bid meeting.

· For all locations, will any bins be located above/below the ground floor? If so, are freight elevators available to move bins to/from ground level? If there is a loading dock, is there a ramp to the ground? Yes to all of the above.

· Is there sufficient parking for our truck at each location/building for the time it will take to retrieve containers, shred the contents and return the containers? Yes

8. Incumbent

· Is there a current contract for the work being solicited? Yes

· If so, please provide that awarded contract number or task order number (NOT the incumbent GSA contractor number). 36C24221P0050

· Please provide the name of the incumbent contractor and when the contract is ending. RECYCLE TRACK SYSTEMS, INC, ends on 12/07/2020

· Please provide the annual contract amount. The current contract was for only 2 months.

· Is the level of effort being performed under the current contract fundamentally the same as what will be required to fulfill # 36C24221Q0092? If not, please explain how the work will be different under this solicitation. The same.

· How long does it take for the incumbent to perform the weekly service at the main locations? Vendor will have to determine this by determining the speed of their staff, elevator availability (which is controlled by time of day) and shredding speed.

9. In place of the 48 gallon and 96 gallon containers, vendor would like to propose the use of 32 gallon and 95 gallon containers. Would these be acceptable substitutes? Yes ( 48 gal was a typo be 46”).

10. Is this a new requirement? If not, what was the last award amount (dollar amount) and contract award number assigned to the award? This requirement was previously awarded in a larger service contract award to Prosource Consulting, L.L.C The contract number was VA243-16-F-2983. This procurement is now unbundled to a separate service contract just for the Sensitive Document Destruction Container. Prosource Consulting, L.L.C was the awardee and they are a Small Business. The request is not a follow-on acquisition This is not a bundled requirement.

11. If this is not a new requirement; how was the shredding being conducted before? Contractor picked up 96 gal containers and emptied stationary bins shredded and returned the 96 gal containers.

12. How many bins were used before? Same amount

13. How may pounds of material was destroyed per monthly from the “Certificate of Destruction” Month of September 2020 Brooklyn Campus – 7,500 lbs.

St. Albans Campus - 3,000 lbs.

Staten Island CBOC – 250 lbs.

Manhattan Campus – 25,680 lbs.

Harlem CBOC- 250 lbs.

Estimated Annual

14. Is the Scope of work the same as what is being done now? Yes

15. Will the government consider having agency employees be bringing the full bins to the loading dock? No

16. Will contractor employees be entering the building to retrieve the bins/consoles? Yes

17. Does the facility/building have a gate with a security guard that will check for driver ID’s etc. before entering the facility? Yes, ID’s will be arranged after contract award.

18. Is there currently a loading dock with ramp to allow contractor to shred 25-30 feet of the loading dock? Manhattan and Brooklyn yes, St. Albans distance may be 40’ to 50’.

19. Is there an elevator to service multiple floors? if not are all the containers on the bottom floor? Yes

20. Is it possible to schedule a site visit before the bid is due? No, due to COVID19

21. Would you consider accepting GSA MAS schedule pricing? This is open market procurement.

22. Will the agency allow a separate ITEM NUMBER & UNIT PRICE for the destruction of electronic media? (CD’s, Hard Drives, VHS Tapes, thumb drives etc.) This procurement is for documents shredding only, destruction of electronic media. (CD’s, Hard Drives, VHS Tapes, thumb drives etc.) are not included in this procurement.

23. When does the current contract expire? 12/07/2020

24. Is there a bridge contract in place currently? Yes

25. If awarded, will the government purchase the consoles/bins required? No

End of questions, no more additional questions