36C24220Q0189-081.pdf

STATEMENT OF WORK (SOW)

Project # 561-19-160

Upgrade Prosthetics Lab 11/05/2019

1. Contract Title.

Furnish professional A/E services to provide survey, evaluation and design for project 561-19-160 to Upgrade of Prosthetics Lab at the VA NJ Health Care System, East Orange, NJ.

2. Background.

Project is necessary to update the current Prosthetics Lab and reconfigure the space in a way that would provide better flow to enhance and facilitate the patient experience.

Additionally, the upgrade should remedy the two outstanding Facility Conditions Assessment (FCA) deficiencies; 1) Repair the reception desk in Prosthetics and Orthotic Laboratory and 2) Repair the entry door to the Prosthetics and Orthotic Lab.

3. Scope.

The A/E shall perform a complete survey to the existing conditions and provide recommendation list to the VA for review; upon approval the A/E will develop and prepare the construction document package with bid alternatives that can be readily identified and listed in the procument documents.

4. Specific Tasks.

A. The A/E contract shall be for complete construction package including initial

Survey/Study, preliminary drawings, contract drawings, contract specifications, and a detailed cost estimate to an approximate area of roughly 4,660 Square feet at the main Hospital building, East Orange, NJ; including but not limited to:

• Assess and upgrade HVAC system

• Assess and upgrade Drainage system

• Assess and upgrade Electrical within the space

• Improve finishes throughout the space

• Assess and improve patient flow through the space layout

• Abatement of Asbestos found in the mastic and vinyl floor

• Addition of a unisex ADA approved restroom

• Improve Office space

B. A/E will review needs of multiple stakeholders and provide recommendations.

Layout of the space should maximize staffing efficiencies and functionality.

C. The A/E shall examine the existing conditions of the layout and make recommendations of proposed changes within the allowed construction budget to the VA. Upon approval, the A/E shall design all necessary construction and renovation as intended which will be in compliance with all applicable current codes. All contract drawings shall be prepared on CD/AutoCAD Release 2018 and delivered to the VA Medical Center, East Orange, New Jersey.

D. The A/E shall provide competent design and construction period services utilizing those adequately knowledgeable of the various subordinate design disciplines including, but not limited to the engineering of architectural, structural, mechanical, electrical and special systems as required by the project.

E. The A/E shall design all necessary construction and renovation as intended which will be compliant with applicable current codes and criteria referenced in VA CFM Technical Information Library website:

http://www.cfm.va.gov/til

F. The A/E will provide the Chief of Facility Management Service, complete specifications and working drawings as further described in the contract. In each drawing System International Metric units shall only be used for markings, measurements, and dimensions.

G. The A/E will develop and prepare the construction document package with bid alternatives that can be readily identified and listed in the procurement documents.

H. The A/E shall provide construction period services to include change order estimates and negotiation services if required, and post-construction services.

I. The A/E shall provide a PIH/CIH consultant for review of the VA Medical Center asbestos inspection report. The PIH/CIH consultant shall coordinate with A/E to ensure that fully coordinated drawings are provided for all asbestos abatement and related restoration work.

J. The A/E will make site visits as required to determine existing as-built conditions affecting this project. Note: Information including drawings and other documentation provided to the A/E is used as reference only. A/E shall field verify every aspect that relates to the project.

5. Performance Monitoring (if applicable).

The designated COR will monitor the contract performance and make sure the A/E adheres to VA standards and designated project milestones as well as provide all necessary support required to complete the subject design.

6. Security Requirements.

The contractor employees shall not have access to VA sensitive or computer information and will not require routine access to VA Facilities. The contractor employees shall require intermittent access only and will be escorted by VA employees while at VA Facilities. No background investigation is required

7. Government-Furnished Equipment (GFE)/Government-Furnished Information

(GFI).

N/A

8. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work.

Not Used

b. Identification of Potential Conflicts of Interest (COI).

Not Used

c. Inspection and Acceptance Criteria.

The COR is responsible for certifying that the work done under the contract is performed to time and standard. The COR is also responsible to assure the inspection and acceptance of products provided incidental to services.

9. Risk Control

Contractor shall take all measures for safety & infection control and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered.

Minimize interference of construction activities with flow of Medical Center traffic, keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

10. Place of Performance.

Place of performance shall be at both 385 Tremont Ave. East Orange, NJ 07018 and the selected A/E firm site. Selected A/E firm shall provide several site visits during both the design and construction periods of services.

11. Period of Performance.

Contractor to start immediately after receiving the NTP, estimate completion time is 210 calendar days.