36C24219Q0305-001.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010

H & E SLIDE STAINER HISTOLOGY

10468-3904 36C24219Q0305 03-12-2019 N 334516 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Paul Speedling

PAUL.SPEEDLING@VA.GOV

(914) 737-4400 x2107 Northport VA Medical Center 79 Middleville Rd Northport, NY 11768

USA

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address Department of Veterans Affairs James J. Peters VA Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a "request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334516, with a small business size standard of 1,000 employees.

The Northport VA Medical Center Histology Department is seeking to purchase one H & E SLIDE STAINER.

All interested companies shall provide quotation for the following:

H & E SLIDE STAINER with the following features:

· One touch complete processing

· Random access slide processing

· STAT on demand at any point in the process

· Hands free consumable monitoring and inventory management

· Prepackaged and ready to use solutions and stains

· Continuous access for reagent loading

· Advanced RFID technology

· Consistency and reproducibility

· Drying through coverslipping

· Simultaneous processing of multiple protocols

· Countertop/tabletop models shall include required table

Supplies

1 EA

STATEMENT OF WORK (SOW)

H & E Automated Stainer

632-19-2-3086-0030 Northport VA Medical Center, Northport NY (632) Pathology & Laboratory Medicine Service (113) Histology Department

1. INTRODUCTION AND OVERVIEW

The Histology Department requires the replacement of the current H & E stainer which is no longer supported by the vendor for parts and maintenance.

1. BACKGROUND

We currently own the Ventana Symphony H & E automated slide stainer (EIL:164 33672), purchased November 20, 2012. The vendor is no longer manufacturing or supporting this model due to the numerous changes and enhancements that have been made in the new product line. The model we currently have produces a very large amount of hazardous liquid waste (approximately 150 gallons per month) and our goal is to reduce the generation of this waste. There are products on the market that generate a much smaller quantity of hazardous waste, approximately 1-2 gallons per month. Due to the on-going staffing shortages in this service, we also require a staining system that automatically coverslips the completed slide in the same process, since this would save time and be more efficient than manually coverslipping each slide after staining. Once again, the manual coverslipping procedure requires the use of another hazardous chemical under a chemical safety cabinet.

3. SCOPE OF WORK

Our scope would be to acquire one H & E staining solution with a system that can individually stain each slide with consistency and reproducibility from first to last slide, ready-to-use reagents, a consolidate platform that includes slide drying, staining, coverslipping, and heating with minimal maintenance (once weekly or less).

4. OBJECTIVES

To acquire an H & E slide stainer with the following features:

1. One touch complete processing

2. Random access slide processing

3. STAT on demand at any point in the process

4. Hands free consumable monitoring and inventory management

5. Prepackaged and ready to use solutions and stains

6. Continuous access for reagent loading

7. Advanced RFID technology

8. Consistency and reproducibility

9. Drying through coverslipping

10. Simultaneous processing of multiple protocols

6.0 PROJECTED COST

N/A

7.0 REQUIREMENTS

1. Equipment to be delivered/assembled upon receipt to medical center.

2. Training of all histology staff on-site.

3. Statement of warranty of equipment, minimum one year.

4. Statement of service included or for purchase: preventive maintenance; service and repair.

8.0 Tasks

1. Delivery of one H & E slide stainer system with integrated coverslipping to the Northport VA Medical Center, Histology Department, Building 200, Room CO-C10, 79 Middleville Road, Northport, NY.

2. Validation of the system including power check, D.I. water check (if required), waste disposal, ventilation and validation of remote access.

3. Completion of on-site training.

9. Schedules/Milestones

1. Delivery of one H & E slide stainer system within 30 days of purchase.

2. Validation of performance within 30 days of delivery.

Place of Performance-Delivery and Installation Northport VA Medical Center

Northport, NY

Award shall be made to the offeror whose quotation offers the best value to the government, considering technical capability, past performance, and price. The government will evaluate information based on the following evaluation criteria: “Lowest Priced Technically Acceptable”. Quotes will be evaluated based upon the ability to meet the above exact specifications and delivery time.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (Oct 2018)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (Oct 2018)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

**Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions**.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (Oct 2018) End of addendum to FAR 52.212-4]

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Oct 2018)

The following subparagraphs of FAR 52.212-5 are applicable: 52.203-19, 52-204.10, 52.209-10, 52.221-1, 52.219-28, 52-222-3, 52.222-35, 52.225-13, 52.222-50, 52.222-36, 52.222-21, 52.222-19, 52.222-26, 52.223-18, 52.225-13, 52.233-3, 52-233-4 and 52.247-64 subparagraphs.

Responses to this notice shall include the following: (a) company name b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) and must provide a capability statement that addresses the organization’s qualifications and ability to perform as a contractor and provide the commodities described within.

All offers shall be sent to the Contracting Officer: Paul.Speedling@va.gov

This is an open-market combined synopsis/solicitation for One (1) H & E Slide Stainer as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than March 12, 2019 @ 5:00 P.M at email address listed above for Contracting Officer. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). ONLY e-mailed quotes will be accepted.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer.

Point of Contact Paul Speedling

(914) 737-4400 x2107 Paul.Speedling@va.gov