36C24218Q9632-000.docx

VA New York Harbor Healthcare System Statement of Work Mobile MRI

FedBizOpps Sources Sought Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Sources Sought Notice Rev. March 2010 W Mobile MRI Brooklyn (VA-18-00116064) 10468-3904 36C24218Q9632 07-10-2018 N 621512 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Marshand Boone VA New York Harbor Healthcare System Brooklyn Campus 800 Poly Place Brookly, NY 11209

USA

marshand.boone@va.gov marshand.boone@va.gov Office Information:

Department Of Veterans Affairs Network Contracting Office 2 130 W. Kingsbridge Road Bronx NY 10468

Synopsis:

Please note that this is not a request for quotes or proposals, the Government is seeking information for market research purposes only. The Department of Veterans Affairs, Northport VA Medical Center, Northport, NY, is conducting a market research to find qualified vendors to provide the following service:

The contractor shall provide a mobile Philips Ingenia MRI capable of supporting the ongoing clinical programs at the Brooklyn campus, including Cardiology and Cardiac Surgery, Neurology and Neurosurgery, Orthopedics, Vascular Surgery, and Oncology. (Please see the attached draft SOW.)

The North American Industry Classification Systems (NAICS) is 621512; the size standard is $15 million. The purpose of this notice is to gain knowledge of potential qualified sources for this procurement. Responses to this notice will be used by the Government to make appropriate acquisition decisions. Responses to this notice should be provided in a capabilities statement which includes: 1) Offerors name, address, point of contact, phone number, and e-mail address; 2) Offerors interest in bidding on the solicitation when it is issued; 3) Offerors capability to perform a contract of this magnitude and complexity and three examples of comparable work performed within the past five years with a brief description of the project, customer name, and dollar value of the project) ; and 4) Offerors Business Size (Large Business, HUBZone, Service Disabled Veteran Owned and/or Small Business, 8(a)) and DUNS number.

If your firm is a Service-Disabled Veteran Owned or Veteran Owned Small Business, you must be CERTIFIED in VetBiz (see internet site: http://vip.vetbiz.gov). Contractor must be registered in System for Award Management (SAM) (see internet site: http://www.sam.gov).

Responses to this notice must be submitted in writing (email) and received by July 10 2018 at 10:00 AM EST. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business Opportunities website http://www.fbo.gov at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Please email questions and responses to this notice to Marshand Boone at Marshand.boone@va.gov.

The VA Brooklyn MRI is closed due to a malfunctioning cold head compressor, chiller and other components. Brooklyn MRI is 23 years old and at this time it is not being supported by service contract due to it being “end of life”. Moreover, at this point repairs are not cost efficient and are very frequent. VA patients are being referred to the VA New York campus for MRI services and in addition, veterans are being referred to other VISN 3 facilities or to local MRI facilities, which has created an extremely negative effect on patient care due to increased travel times, as well as increased cost to the facility. The VA Brooklyn is in the process of installing a new fixed Philips MRI unit as part equipment replacement. The construction of the new MRI suite period for completion is approximately 2021.

The Mobile MRI must be capable of supporting the ongoing clinical programs at the Brooklyn campus, including Cardiology and Cardiac Surgery, Neurology and Neurosurgery, Orthopedics, Vascular Surgery, and Oncology. It must be a Philips Ingenia because we current use this unit at our Manhattan campus and our technicians are already trained to use this unit. This eliminates the cost for training and the minimum 3 days it would take to train all our technicians on a new unit. Also since we’re already using this MRI, we know that it is compatible with our PACS and there are no issues with network setup.

The vendor must also have the capability of providing a mobile MRI unit to be on site 7 days per week.

The Vendor must provide specific services as follows:

· Mobile Philips Ingenia MRI at the VA Brooklyn Campus.

· Mobile MRI unit on site 7 days per week

· The MRI must meet the specifications (MRI System Requirements Below)

· The Vendor is responsible for transporting the unit to and from the location.

· The Vendor is responsible for the maintenance of the unit, including all preventive maintenance, and all parts and labor.

· The Vendor is responsible for the removal of the mobile unit as well as the existing retired Siemens Symphony MRI.

· System must be able to transfer image and data to multiple modalities including PACs, VISTA Imaging, and printers. OEM Engineer will establish network and printer connectivity at the site in coordination with local IT staff. Verification of connectivity must be made prior to the start of patient procedures.

· System scan protocols must be verified and validated by VA reading radiologists.

· Biomed will remove system Hard Drive at contract end and destruct/dispose according to VA policy.

· The system will be installed and operated in compliance with all applicable VA security and privacy standards, practices, and policies.

MRI Trailer

1. Trailer size is 704’’ long x 241’’wide.

Responsibility of VA Facility: VA Medical Center is responsible for the following:

· VA will provide electrical power, and Emergency Generator Backup, 480 volt AC 3 phase 125 KVA fused at 150 amps Maximum voltage variation is +- 5% from nominal steady state, Voltage surges must not exceed +5%, 5 wire Russellstoll receptacle DF 2504 FRAB0, waterproof.

· VA will provide 3 data lines and 3 telephone lines and connections to the VA Police/Fire Alarm system and the Code Alarm system. Contractor to connect power, data, phone and alarm systems to the Mobile MRI trailer.

· VA will provide network access for MRI remote diagnosis connection between trailer and service organization.

· VA will provide water supply with a flow rate of 5 gallons per minute (45-60PSA), maximum temp. of 70 degrees F.

· VA will provide means of sanitary wastewater drainage from the system

· The services of MRI technologists/technicians to perform all scans.

· The VA will be responsible for cleaning and infection control measures.

· VA will be responsible for all professional staff and MRI procedures, safety, and protocols.

· VA Radiologist(s) will provide guidance for protocols and assume responsibility for medical care of patients. Radiologist(s) will also review studies for appropriateness according to established Department of Radiology protocols.

· VA will be responsible for scheduling of patients to maximize patient throughput and will provide clerical support for scheduling, patient registration and other administrative responsibilities related to the MRI Schedule.

· Provision of staff and equipment for emergency care and all CODE procedures.

· Provision of medical supplies necessary to perform the procedures including gadolinium, injector kits, laundry and other necessary medical supplies and all consumable supplies.

· Provision of film media (film, CD’s) specific to each the needs of each site, where required.

· Transportation of patients to/from reception area and /or medical ward, to the MRI trailer.

MRI System Requirements

· Minimum requirements for this system are a state of the art 1.5T short bore magnet

· The MRI must have the same capabilities of the standard configuration for a Philips Ingenia 1.5 T MRI System or better with TIM technology

· Gradients : Omega 33mT/m

· Slew rate: 120 mT/m/ms

· Software Level: R5

· System must have capabilities for quantitative cardiac, neuro, and vascular post-processing. Cardiac post-processing includes capability for: volumes, flow, velocities, function; neuro cases: perfusion/diffusion; Vascular , 3D/MIP, and stenosis analysis.

· Minimum of 425 lb load table limit

· Gradient noise level of 99 db or below without reducing performance

· Equipment will be capable of sending images to a minimum of 3 destinations (DVD, PAC’s, Hospital RIS System, etc)

· Power injector

· Patient physiologic monitor

· In room video monitoring system

Software and Applications Packages: Specifications

iPAT Extensions

Multiple Direction Diffusion Weighting

Coils: Specifications Brain – 12 Element

Neck – 4 Element

Spine (CTL) – 24 Element

Body Matrix 6 Elements – x2 coils

Peripheral Array – 16 Elements

Pediatric Array - Large

Shoulder Array

Foot/Ankle – 8 Channel

Lower Extremity (Knee) – 8 Channel

Wrist – 4 Channel

Loop Flex 4 CM – x2 coils

Double Loop Flex 7 CM – x2 coils

Flex Coil Large

Flex Coil Small

Breast – 7 Channel

Breast Array – 4 Channel

Flex Coil Interface

Patient Digital Video and Audio entertainment system:

· Patient microphone to enable speaking to MRI technologist

· Prefer camera at MRI technologist station. When talking to the patient the patient sees and hears the MRI technologist with positive 2 way communication. The patient voice response is transmitted from the microphone to the MRI technologist station speaker

· Emergency call button for the patient to alert the MRI technologist of any problem or to speak to the MRI technologist

Additional MRI Trailer and System requirements

· CD/DVD Burner

· Full compatibility with hospital PACS system

· DICOM 3.0

· Patient intercom system

· Safety and Warning Systems Visual and Audible Alarms

· Smoke Detectors, Fire Extinguishers

· Emergency Lighting Battery

· Phone and data ports

· 480v 50’ power cable

· Hydraulic patient lift, Stairs and railings

· HVAC system to maintain trailer environmental systems

· Operators and Technical support Manuals

· Full System Service (Monday – Friday 8am to 5pm local time excluding Federal Holidays)

· 24 Hour telephone technical support toll free line, phone response within 1 hour, on site within 4 hours as needed.

· All parts and labor for entire MRI system and trailer.

· All OEM recommended Preventative Maintenance Service schedules.

· Physicist Certification: Annual QA evaluation by an ACR certified Diagnostic Medical Physicist

· OEM trained system applications specialist on site 3-5 days to train VA technologists and modify protocols, as needed.

· Applications training for Digital Video and Audio entertainment system.

· Applications training for fMRI audio and video system and paradigm development

· Patient Monitoring equipment, pulse oximeter, EKG.

Page 1 of

Page 1 of