36C24218Q0309-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 S Buffalo / Batavia Lawn Treatment Contract 14215 36C24218Q0309 04-11-2018 N 561730

VISN 2 NCO

Department of Veterans Affairs Western New York Healthcare System 2875 Union Road Suite 3500 Buffalo NY 14215 Kimberly Wiatrowski kimberly.wiatrowski@va.gov Department of Veterans Affairs Western New York Healthcare System Buffalo VA Medical Center 3495 Bailey Avenue Buffalo, NY 14215 www.va.gov Department of Veterans Affairs Kimberly.wiatrowski@va.gov Contract Specialist COMBINED SYNOPSIS/SOLICITATION for Lawn Treatment Contract Buffalo/ Batavia VA Medical Centers

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR part 13 and Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through fedbizopps.gov on RFQ reference number 36C24218Q0309.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-88-1.

(iv) This procurement is being issued as a total Service Disable Veteran Owned Small Business set aside. The North American Industry Classification System (NAICS) code is 561730 (Landscaping Services) with a Small Business size standard of $7.5 million.

(v) The Contractor shall provide pricing to provide Lawn Treatment for the Buffalo/Batavia VA Medical Centers. See Statement of Work below:

(vi) The period of performance for this requirement is 05-01-2018 to 04-30-2019 with provision of four option years.

STATEMENT OF WORK (SOW)

Buffalo/Batavia VAMC Lawn Care

A. Contract Title. Buffalo & Batavia VAMC Lawn Insect and Weed Control

Background. The purpose of this Statement of Work (SOW) is to establish lawn insect and weed control at VAMC Buffalo and Batavia VAMC.

B. Scope.

The intent of this SOW is to provide all necessary labor and materials required for weed and insect control as well as poison ivy treatments at the VA Medical Center, 3495 Bailey Avenue, Buffalo and Batavia Medical Center, 222 Richmond, Batavia, NY. Vendor shall send all SDS (safety data sheets) sheets to COR in advance of treatments. If another day of the week is necessary need to get permission in advance from COR.

C. Specific Tasks.

1. The Batavia VAMC has approximately 45 acres of land and the Buffalo VAMC has approximately 18 acres of land. Treatment shall proceed as follows:

a. FalI Treatment: Contractor shall perform spraying for grubs on 45 acres of land as needed in Batavia.

b. FalI Treatment: Contractor shall perform spraying for grubs on 18 acres of land as needed in Buffalo.

c. FaII Treatment: Contractor shall perform liquid broadleaf weed control and fertilization on approximately 45 acres of lawn in Batavia.

d. FaII Treatment: Contractor shall perform liquid broadleaf weed control and fertilization on approximately 18 acres of lawn in Buffalo.

e. Fall Fertilizer: Contractor shall perform deep root fertilization of ornamental trees on 5 acre lot and shrubs, shrub bed and ground covers in front of buildings 1, 3 and 4 in Batavia.

f. Spring Treatment: Contractor shall perform balanced treatment of fertilizer with pre-emergent crabgrass control and liquid broadleaf weed control for approximately 45 acres of lawn in Batavia.

g. Spring Treatment: Contractor shall perform balanced treatment of fertilizer with pre-emergent crabgrass control and liquid broadleaf weed control for approximately 18 acres of lawn in Buffalo.

h. Summer Treatment: Contractor shall perform spray for mosquitoes three times during season in Batavia.

i. Summer Treatment: Contractor shall perform spray for mosquitoes three times during season in Buffalo.

j. Vegetation control at Buffalo VA (Poison Ivy), Contractor shall perform two applications, 1 spring, 1 mid to late summer.

k. Vegetation control at Batavia VA (Poison Ivy), Contractor shall perform two applications, 1 spring, 1 mid to late summer.

l. Batavia VAMC has a fenced in dog park for patients in Building 5. Pet friendly treatments need to be done in this area.

D. Performance Monitoring. Performance monitoring will be conducted by the Grounds/Transportation Supervisor who will inform the COR of any discrepancies.

E. Place of Performance. Location of the work are the grounds of the VA Medical Centers below:

VA Medical Center 3495 Bailey Avenue Buffalo, NY

VA Medical Center 222 Richmond Batavia, NY

F. Schedule of Services – Contractor shall provide all labor, material equipment, tools and supplies to perform fertilization, spraying and treatments to the grounds of BOTH Buffalo and Batavia VA Medical Centers according to the Contract Line Items shown below.

G. Notifications - Contractor to notify Buffalo Facilities Management Program Specialist/COR , Donna Golossi at email Donna.Golossi@va.gov two days in advance to allow for notification of personnel at the Batavia VA Medical Center.

H. Work Hours - All spraying is to be done on Saturday with the two day prior notice to allow for notification of personnel. Contractor must check-in with Buffalo or Batavia VAMC Police or EMS Department upon arrival. Work hours will be 8:00am – 4:30pm unless other time frame is agreed upon with COR or designee.

I. Contractor Qualifications- Contractor must be licensed by New York State to apply pesticides. A copy of the New York State Pesticide Applicator License must be provided when proposal is submitted. For more details on NYS Pesticides Application you can go http://www.dec.ny.gov/permits.html.

Contracting Office Address:

VISN 2 Network Contracting Office 2875 Union Road Suite 3500 Cheektowaga, NY 14227

(vii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (MARCH 2016), applies to this acquisition. All offers must reference:

1) Solicitation number for this requirement as 36C24218Q0309.

2) Name, address and telephone number of offeror

3) Technical description of services to be performed in accordance with the Statement of Work

4) Terms of any express warranty

5) Price

6) Acknowledgement of any solicitation amendments

7) Past performance information

8) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offers that fail to furnish required representation or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(viii) The following provisions are included as addenda to FAR 52.212-1:

(ix) The provision at FAR 52.212-2, Evaluation—Commercial Items (OCTOBER 2014), applied to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Award shall be made to the contractor whose quotation offers the lowest priced technically acceptable to the government, considering technical capability, past performance, and price. The government shall evaluate information based on the following evaluation criteria:

1. Technical capability to meet all of the requirements of the SOW, please provide a maximum 5 page capability statement. Offers for partial requirement will not be evaluated and will be deemed non-responsive upon receipt.

1. Price: Vendor’s price must be fair and reasonable as determined by Contracting Officer’s price analysis.

1. Past Performance: Identify at least three references, preferably federal agency contracts, including contract number, dates of performance, points of contact, and telephone numbers, whereby you have provided the same or similar services, of the magnitude described in this solicitation. References will be considered in the evaluation process. Offerors should send their listed private sector references a letter, authorizing the reference to provide past performance information to the Government.

The contractor’s past performance will be evaluated based on the following: reliability, cost, order accuracy, delivery/timeliness, quality, business relations, personnel, customer support, and responsiveness. Relevant past performance information shall include key personnel who have relevant experience, predecessor companies, and subcontractors who will perform major or critical elements of this solicitation. The contracting office will also review performance history in PPIRS. Offerors without relevant past performance or for whom past performance information is not available, will receive a neutral rating.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

This requirement includes options executed under FAR 52.217-8. The government will evaluate prices for the option under FAR 52.217-8 by using the last year’s option prices to calculate the price for six months of efforts, and adding that amount to the base and other option years to arrive at the total.

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

852.232-72 Electronic Submission Of Payment Requests (NOV 2012) 852.237-70 Contractor Responsibilities (APR 1984) 001AL-11-15- A Limitations on Subcontracting – Monitoring and Compliance (JUNE 2011) 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (DEC 2009)

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.

52.219-28, Post Award Small Business Program Representation (Jul 2013) 52.222-3, Convict Labor (June 2003) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222-26, Equal Opportunity (APR 2015) 52.222-50, Combating Trafficking in Persons (MAR 2015) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) 52.222-41, Service Contract Labor Standards (MAY 2014) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

(xiii) The Service Contract Act of 1965 does apply to this procurement; the applicable wage determination is attached to this combined synopsis/solicitation

(xiv) N/A

(xv) This is an open-market total Service Disable veteran Owned Small Business set-aside combined synopsis/solicitation for Lawn Maintenance Contract for the Buffalo/ Batavia VA Healthcare Systems. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than 10:00 AM EST, Wednesday, April 11, 2018. The government shall only accept electronic submissions via email, please send all quotations to Kimberly.wiatrowski@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). RFI’s will not be accepted after Tuesday, April 3, 2018 @ 2:00pm EST.

(xvi) Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Kimberly Wiatrowski, Contract Specialist, 585-297-1460 ext. 72467, Kimberly.wiatrowski@va.gov.

Lawn Care See attached document: Price Sheet Lawn.

See attached document: P07 WAGE DETERMINATION GENESEE COUNTY.

See attached document: P07 WAGE DETERMINATION ERIE COUNTY 1.2018.