36C24218C0051-002.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >$150K

OFOC SOP Revision 06 Page 1 of 3 Original Date: 03/22/11 Revision 06 Date: 08/30/2017

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>$150K)

Acquisition Plan Action ID: VA242-18-AP-1622

1. Contracting Activity: Department of Veterans Affairs, VISN 02, Hudson Valley Health Care System

VA HVHCS FDR/CASTLE POINT CAMPUS BIOMEDICAL ENGINEERING FORCE, 2237

NUMBER 620-18-1-131-0018

2. Nature and/or Description of the Action Being Processed: This is a service contract to service our CareFusion/Pyxis medication distribution system located in the Hudson Valley Health Care System.

It is a complete service contract covering Parts/ Labor and travel to service/ Repair/ and PM the complete system. This service contract will be a Base plus Four (4) Option Years, total Contract price $229,796.00.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Hudson Valley Health Care System has been using the CareFusion/Pyxis system for a number of years. The Sole Source Vendor is the designer/ manufacturer of the system. They are the only vendor qualified to complete the service/repair and PM of the complete system. They are the only ones who have the information and technical expertise to provide the Governments need.

4. Statutory Authority Permitting Other than Full and Open Competition: .

( x ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

FAR13.5 Simplified Procedures for Certain Commercial Items:

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The Pyxis automated medication dispensing system is a highly specialized equipment in which CareFusion Solutions, LLC is the exclusive manufacturer of Pyxis products and software. Only CareFusion and their Field Service Technician Affiliates have the capabilities and authorization necessary to perform installation and maintenance services for Pyxis products. Performance of those services by any other party voids any warranty for the serviced products. The Pyxis System is an automated medication dispensing system that supports decentralized medication management with various features for safety and efficiency.

OFOC SOP Revision 06 Page 2 of 3 Original Date: 03/22/11 Revision 06 Date: 08/30/2017

The system helps accurately dispense medication, while supporting pharmacy workflows.

Interruption of service or Preventive Maintenance of this equipment will affect patient care.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Open market pricing is in place for an interim period because CareFusion is currently negotiating a new Federal Supply Schedule (FSS) agreement with the VA NAC for the Pyxis line of products and services.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: A search in VIP portal with key word Pyxis and NAICS 811219 resulted in no SDVOSBs available. A search in FPDS government procurements resulted in numerous procurements for Pyxis Service awarded to CareFusion. All were awarded to CareFusion due to proprietary nature of the requirement.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: N/A

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: N/A

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: The government will conduct market research for every new requirement as well as renewal request as a means to verify whether or not new authorized providers have entered the market place since the placement of the previous contracts.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Name Date Title Facility

Rabinderpal Mangat Biomedical Engineer

FDR/Castle Point VA

1/18/2018 Name R bi d l M t

OFOC SOP Revision 06 Page 3 of 3 Original Date: 03/22/11 Revision 06 Date: 08/30/2017

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: This part if filled out by Contracting Staff as part of the Justification

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name Date Title

b. One Level Above the Contracting Officer (Required over$150K but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Name Date NCO/PCO XX Duty Title

LAWRENCE

G UNGER

611402

Digitally signed by

LAWRENCE G

UNGER 611402

Date: 2018.01.24 13:48:30 -05'00'

HOPE L.

FREEMAN 126108

Digitally signed by HOPE

L. FREEMAN 126108

Date: 2018.01.24 14:16:57 -05'00'