36C24126Q0593.docx

Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

Network Contracting Office 1 950 Campbell Avenue West Haven CT 06516

POINT OF CONTACT*

Contract Specialist Divianna Mathurin divianna.mathurin@va.gov 914-325-3258

PLACE OF PERFORMANCE

SPS

200 Springs Road

Bedford, MA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The Department of Veterans Affairs, Network Contracting Office 1, has a requirement to procure six (6) ergonomic stainless‑steel prep and pack workstations, including associated accessories such as drawers, adjustable shelving, plastic bins, bin rails, power distribution, task lighting, monitor mounts, and keyboard trays. The contractor shall provide delivery, full assembly, installation, and operational verification of all equipment in the Sterile Processing Service (SPS) workroom to ensure the workstations are fully functional, cleanable, and aligned with SPS workflow, safety, and infection‑control requirements.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01.

This solicitation is set aside for :

SDVOSB

The associated North American Industrial Classification System (NAICS) code for this procurement is 337127, with a small business size standard of 500 Employees. The NAICS for this requirement will not change.

The FSC/PSC is 7125.

All interested companies shall provide quotations for the following:

Supplies/Services

Under‑Worksurface Drawer (stainless or equivalent, integrated mounting)

STATEMENT OF WORK (SOW)

BEDFORD VA MEDICAL CENTER

ERGONOMIC WORKSTATIONS

Primary Point of Contact (ARO) Name: Jackie Honnors Section: Sterile Processing Service (SPS) Address: 200 Springs Road, Bedford, MA 01730 Phone: 781-301-1220 Email: Jackie.Honnors@va.gov Objective The purpose of this requirement is to furnish, deliver, and fully assemble six (6) ergonomic prep and pack workstations, including all accessories necessary to support instrument preparation and packaging activities within the SPS workroom. The Contractor shall provide all labor, tools, equipment, transportation, and materials to complete full installation.

Background These workstations will replace existing stainless-steel tables currently used in the Sterile Processing Service. The upgrade supports enhanced ergonomics, efficiency, and employee safety. SPS requires workstations with adjustable height, task lighting, accessory rails, storage, and IT support components.

Scope of Work The Contractor shall deliver and install six (6) new ergonomic workstations matching the functional capabilities described in the Salient Characteristics section. All supplied items shall be new — no refurbished, used, or recertified products.

Salient Characteristics (Brand-Neutral Requirements)

· Six (6) ergonomic workstations

· Approximate size: 36" × 60" work surface or equivalent

· Height-adjustable (electric or manual) to support ergonomic sit–stand operation

· Workstations shall be constructed of stainless steel.

· All surfaces, seams, joints, and fixture transitions shall be flush with no exposed screws on horizontal or task‑facing surfaces.

· Workstations must not have exposed screws (stainless hardware is essential)

· Workstations shall provide task lighting suitable for instrument inspection, with lighting elements and controls that are flush‑mounted and cleanable.

· Workstations shall include integrated electrical outlets or a built‑in power box (not an add‑on strip), positioned for safe cord management and easy cleaning.

· Electrical controls (e.g., switches, dimmers) shall be sealed, smooth‑surfaced, and compatible with routine SPS disinfectants.

· Workstations shall be height‑adjustable (manual or electric) to support ergonomic sit/stand use.

· The workstation frame shall support typical SPS loads without deflection, wobble, or instability.

· Workstations shall support a modular accessory system, including:

· VESA‑compatible monitor support

· Pull‑out or articulating keyboard platform

· Adjustable shelving

· Bin rail compatible with standard supply bins

· Under‑worksurface drawer

· Mounting provisions for task/inspection lighting

· All accessories must mount securely and be cleanable, without hardware that creates crevices or debris traps.

· Workstations shall allow staff to perform inspection of instruments, wraps, and peel‑packs with adequate lighting and tool placement to reduce reprocessing errors.

· All edges, corners, and touch points shall be smooth, sealed, and fully cleanable.

· No components may present entrapment points for gauze, wrap fibers, paper liners, or debris.

· Workstations must be installable without modifying building electrical systems.

· Final installed configuration must allow adequate clearance, workflow, and cart movement within the SPS workroom.

· All materials and construction must meet VA SPS infection‑control expectations and durability requirements.

· The complete workstation system (including the primary workstation frame, worksurface, structural components, and integrated accessory mounting system) shall be manufactured in the United States.

Equipment Requirements All equipment must be new. Contractor shall provide two (2) user manuals per system.

Responsibilities (Installation & Services)

• Deliver, unpack, assemble, and install all workstations

• Remove and dispose of all packing materials

• Verify full operational status of all components

• Provide on-site representative during installation

• Coordinate activities with the COR and SPS Government Responsibilities

• Provide access to SPS workrooms and staging areas

• Connect VA-owned IT equipment

• Provide a point of contact for coordination Delivery Location Edith Nourse Rogers Veterans Memorial Hospital Building #3 Warehouse 200 Springs Road, Bedford, MA 01731 Delivery and Period of Performance Delivery and installation shall occur within 60 days of award unless otherwise agreed upon. Work shall be completed during normal business hours (7:30 AM – 4:30 PM, Mon–Fri, excluding Federal holidays).

Training No additional training is required.

Records Management The Contractor shall comply with VA policy for handling information and documentation generated under this contract.

End of SOW

Delivery shall be provided no later than 30-45 days after receipt of order (ARO).

Place of Performance/Place of Delivery

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clause apply to this acquisition:

FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION AUG 2025)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

All quoters shall submit the following: QUOTE

All quotes shall be sent to the Contract Specialist, Divianna Mathurin, divianna.mathurin@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12.

1. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.

The following are the decision factors:

2. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

3. FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” Nov 2023

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than JUNE 25, 2026, at 10AM EST.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Contract Specialist Divianna Mathurin Divianna.mathurin@va.gov 914-325-3258 Effective Date: 01/15/2026 Revision: 03