36C24125Q0002.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

VAMC Togus

NCO1

1 VA Center Augusta ME 04330

POINT OF CONTACT*

Contract Specialist Fred Revah frederic.revah1@va.gov Email Only

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

Special Notice Special Notice

DESCRIPTION

Special Notice

DESCRIPTION

NOTICE OF INTENT TO SOLICIT SOLE SOURCE- Zimmer US, Inc.

Response Due Date: September 12th, 2024, by 6:00AM (EST)

Requirement:

The Vendor, Zimmer Biomet shall provide all labor, personnel, equipment, tools, materials, supervision and other items and services necessary to perform the preventative maintenance on the ROSA Robot Serial Number RK21759 and CK21759. The ROSA Knee System is proprietary to OEM Zimmer US, Inc.

Any interested sources shall provide a Letter of Authorization from the Original Equipment Manufacturer (OEM) Zimmer US, Inc.

Period of Performance:

Period of Performance:

Base 10/15/2024 – 03/31/2025

The proposed procurement is for a service which the Government intends to solicit and negotiate with only one brand name under the authority of FAR 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. 41 U.S.C. 3304(a)(1).

The North American Industry Classification System code (NAICS) for this requirement is 811210. All responsible sources that feel they should be considered qualified to provide the above-mentioned service may submit a response to this notice (by the response due date shown above) to frederic.revah1@va.gov .

The information provided shall include detailed (and relevant) documentation to allow the government to perform adequate market research and make a proper determination. A determination by the government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct an unrestricted open market procurement.

THIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. THERE IS NO SOLICITATION

AVAILABLE AT THIS TIME. REQUESTS FOR A SOLICITATION WILL NOT RECEIVE A

RESPONSE.

STATEMENT OF WORK

SCOPE OF WORK: The Vendor, Zimmer Biomet shall provide all labor, personnel, equipment, tools, materials, supervision and other items and services necessary to perform the repair on the ROSA Robot Serial Number RK21759 and CK21759. This Unit is used by the surgeons to perform knee surgery. Zimmer Biomet estimates the parts and services required for preventative maintenance is estimated at XXXX, barring any additional costs for parts and labor.

1. EQUIPMENT:

The contractor shall provide all tools and equipment necessary to properly and safely perform the services set forth within this statement of work. This shall include, but is not limited to, all Personal Protective Equipment (PPE) and proper radiation safety which may be required for the work to be completed in a safe manner.

2. AREAS TO BE SERVICED

Operating Room 215 Bldg 1 at 830 Chalkstone ave.

Providence, Rhode Island.

3. TASK FREQUENCY AND INSTRUCTIONS:

This will be a single visit, be it a single day or multiple days, at the VA Providence Surgery Department sufficient to complete the work set forth in the scope of work. This visit is to be scheduled in advance with the POC: Wendy Charbonneau Clinical Engineering at 401-996-7781

4. SPECIAL WORK REQUIREMENTS:

None

5. PROPERTY DAMAGE:

The contractor shall take all necessary precautions to prevent damage to any government property. The contractor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken. Any damaged material (i.e., trees, shrubs, lawn/turf, cubs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the government, upon approval of the Contracting Officer.

6. ATTACHMENTS:

None.

7. IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA REGULATIONS:

The contractor's employees shall wear visible identification at all times while on the premises of the VA property. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police-Security Service. The VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside any buildings at the VA. Cellular phones and two way radios are not to be used within six feet of any medical equipment. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States (Federal) District Court, not a local district state, or municipal court.

8. COMPLIANCE WITH OSHA AND RADIATION SAFETY STANDARDS:

The contractor shall comply with the Federal OSHA and Radiation Safety Standards.

The contractor shall:

A. Have methods by which all employees are educated as to risks associated with laser safety.

B. Have policies and procedures which reduce the risk of employee exposure to lasers.

C. Have mechanisms for employee counseling and treatment following exposure to lasers and laser generated airborne contaminants.

D. Provide appropriate personal protective equipment/clothing such as gloves, gowns, masks, protective eyewear, mouthpieces for the employee during performance of the contract.

9. RECORDS MANAGEMENT LANGUAGE FOR STATEMENT OF WORK (SOW):

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

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Presolicitation Notice