SATOC Statement of Work.pdf

STATEMENT OF WORK

DESCRIPTION

The Boston Healthcare System to include VA Medical Center (VAMC) Brockton located at 940 Belmont Street, Brockton MA 02301, VAMC West Roxbury located at 1400 VFW Parkway West Roxbury, MA 02132, and VAMC Jamaica Plain located at 150 South Huntington Avenue, Boston MA 02130 has a need for general construction services for the construction, maintenance, alterations, and repair of buildings, structures, and other real property projects. The purpose of these contracts is to provide construction services for a broad range of renovation and construction projects in support of the three VAMC’s. Orders will primarily include construction, repair, and maintenance projects that may or may not involve a variety of trades.

Work performed under these contracts will include but are not limited to the following general project categories: construction, repair, and alteration of various facilities; interior and exterior renovations, heating and air-conditioning, HVAC controls, plumbing, fire suppression, interior and exterior electrical and lighting, fire and intrusion alarms, communications, site work, fencing, masonry, roofing, concrete, asphalt paving, and other related work.

The North American Industry Classification system (NAICS) code for this acquisition is 236220 General Contractors – Commercial and Institutional Building Construction. The small business size standard is $45 million.

The Government intends to award three (3) IDIQ SATOCs, one (1) contract for each of the three

(3) Boston VA medical centers.

Each construction IDIQ contract shall provide general construction work at an indefinite quantity by placing individual task orders with the contractors within minimum and maximum limitations of $2,000-$500,000 per task order. Aggregate value for each awarded contract shall not exceed $7,000,000.

The minimum guarantee for each awarded IDIQ is $2,000.

OBJECTIVE

Each IDIQ contract will expedite contract award for construction requirements by reducing engineer design work and acquisition lead-time. All individual task orders shall be Firm Fixed Price.

Once a project applicable to the IDIQ construction contract is identified, the Contracting Officer (CO) shall issue a request for a task order proposal to the contractor. The request for task order proposal and resulting task order will define the scope of work and period of performance. Single projects shall not be divided into multiple task orders.

The resultant contracts are to complete simplified non-complex and/or routine construction, maintenance, and/or repair projects that encompass a variety of real property maintenance, repair, and construction work. All work shall be in conformance with the requirements of the contract including, but not limited to, furnishing all materials, labor, plant, tools, equipment, transportation, supervision, management, and all other incidental items necessary for the successful completion of each issued task order.

CONTRACT TERM

Each contract is a five (5) year IDIQ SATOC with no option periods.

MINIMUM VALUE

The guaranteed minimum contract amount is $2,000.00. The minimum guarantee will be satisfied with a Task Order award during the first FY.

ESTIMATED MAXIMUM VALUE

Aggregate value for each contract shall not exceed $7,000,000.00.

If the Government’s requirements for services set forth in the statement of work does not result in orders in the amount described as “estimated maximum,” the event shall not constitute the basis for an equitable price adjustment under the contract.

The Government does not guarantee that it will place any orders under each contract in excess of the guaranteed minimum award amount.

TASK ORDER ORDERING PROCEDURES:

As requirements for task order performance under the terms of each contract are identified by the VA, the CO will send the Contractor a request for proposal (RFP). The RFP will identify the existing requirement to include the estimated period of performance. Requirements will be based on statements of work/and or designs provided by the Government and may consist of engineering drawings and/or sketches and specifications as applicable for the magnitude of work to be completed.

PROPOSALS:

A site visit shall be conducted by the COR and Contractor to discuss project requirements and visit the proposed construction site. If there are any changes to the scope that resulted from the site visit, the COR shall document those changes in the Statement of Work and provide them to the Contracting Officer to issue to the Contractor. The Contractor shall then prepare and submit the task order proposal to the Contracting Officer utilizing RS Means.

PRICING:

UNIT PRICE BOOK (UPB):

The most recent version of RS Means cost estimating data will serve as the UPB for this contract.

The UPB is updated annually after 1 January and no later than 15 January. The contractor’s proposals for the work described in each task order will be based on the pricing information and the units of measure specified in the UPB. The following RS Means data shall be used:

(1) Facilities Construction Cost Data

(2) Facilities Maintenance and Repair Cost Data

(3) Mechanical Cost Data

(4) Plumbing Cost Data

(5) Electrical Cost Data

(6) Assemblies Cost Data

UNIT PRICE SOFTWARE

Contractor shall use the RS Means Facilities Repair Cost Data Software located at www.rsmeans.com. This Software contains pricing information for the work to be accomplished and for the units of measure specified. The contractor must furnish pricing (proposals) for each individual Task Order on a LINE ITEM BASIS per RS Means Cost Works (www.rsmeans.com).

Means Cost Works provides the unit pricing to be used on this contract. Estimates shall be computed using the settings of “Facilities Repair, Union Labor”.

Means Cost Works pricing is updated on an annual basis.

The contractor shall use the Means Cost Works established pricing in effect as of the date the contractor’s Task Order Price Proposal is received by the Government from the contractor. That price shall remain fixed throughout the life of the Task Order.

Working in an Occupied Hospital shall not be added to the RS Means Cost breakdown as a Labor Adjustment Factor. Any cost associated with these factors may be included into the coefficient rate.

LINE-ITEM UNIT PRICES

Unit prices include consideration of direct material, labor, and equipment costs, but do not include indirect costs and profit. Indirect costs and profit are in the coefficients. The prime contractor proposal may use fully burdened (inclusive of overhead and profit) unit pricing for work to be performed by subcontractors, however must use the unburdened line item for all self-performed work. Use location of the facility where work is to be completed for all RS Means pricing. Incidental fasteners - Past administration of these types of contracts have shown that there continues to be misunderstanding regarding fasteners. Incidental nails, screws, elements, and connectors are considered included in the unit price line items. Unless a connector or fastener is specifically omitted in the unit price line items, it is included in the price.

NON-PREPRICED ITEMS

Items of work not covered by RS Means Software, but within its scope, may be negotiated by the Contracting Officer. Added items of work shall be incorporated into and made a part of the task order and shall be performed at the negotiated unit price. Non-prepriced work shall be so noted on each task order. Non-prepriced proposals shall be supported with verifiable documentation showing a minimum of two competitive quotes. Non-prepriced items shall be proposed in bare costs only (material, equipment and labor) multiplied by the quantity and the coefficient. If the dollar value of the non-prepriced items exceeds 10 percent of the dollar value of the task order proposals must be supported with verifiable documentation and quotes from at least three sources.

WAGE DETERMINATION:

Construction Wage Requirements (formerly Davis Bacon): The most current wage determination will be incorporated into each Task Order. Contractors shall comply with Construction Wage Rate Requirements. The determination that is current at the time of the contract award is the determination that will apply. Current determinations are available at:

https://sam.gov/content/wage-determinations.

COEFFICIENT:

The purpose of applying the coefficient(s) to direct costs, national average bare costs as obtained from the Unit Price Book, and/or negotiated bare costs of non-Unit Price Book (non-pre-priced) items, is to compensate the Contractor for all indirect costs and profit for performance.

Only those costs directly involved in the work performance are included in the pre-priced amounts, the coefficient must cover everything else.

Some items the coefficient should cover, but not limited to are:

Indirect costs such as bond premiums, insurance, waste or excess material purchases, disposition of waste materials, compliance with security requirements, taxes on materials, and the contractor's risk factor.

Indirect labor such as: incidental engineering and planning, company officers and support staff, flag persons for traffic control, scaffolding, project management, superintendents, quality control personnel, safety personnel, etc.

Employer's share of taxes such as social security and unemployment compensation and fringes.

Any compensation for wage differential between the applicable Wage Rate Requirements (Construction) hourly wage requirements and the prepriced unit line items.

Cost of the purchase of equipment. (Purchase of company equipment is normally depreciated over a period of time and is shown as an indirect cost that is spread over all the company's projects.).

Transportation to and from the site.

Preparation of estimates.

“Normal” tools of the trade, such as hammers, shovels, etc.

Compliance with environmental laws.

As-Built drawings.

Submittal preparation.

Mobilization/demobilization.

Quality control.

Other risks of doing business (i.e., risk of a lower than expected contract dollar value; risk of a high inflation cost if factors are bid for option years; risk of poor subcontractor performance and re-performance).

Daily cleanup.

The most current R.S. Means pricing will be incorporated into each Task Order. The contractor will use the updated R.S. Means Cost Estimating System (unit price book) multiplied by the coefficient in the basic contract to price individual task orders. The coefficient(s) will remain unchanged throughout the life of the contract.

Sections 010 and 013 of R. S. MEANS Division 1 shall not be used. R. S. MEANS Section 010 and 013 contain overhead and quality control costs that should be in the coefficient.

The government expects reasonable coefficients to accomplish the resulting task orders.

Submitted coefficient(s) less than one (1.00) requires an acknowledgement from the bonding company that work will be bid and may potentially be accomplished at less than cost.

Task order prices will be based on negotiated quantities times the total of the current established prices in the R.S. Means database bare cost column (which means no markup for overhead and profit (O&P)) times the current City Cost Index (weighted average percentage) for the VA facility location. After the City Index has been applied, this amount will then be multiplied by the coefficient proposed for the applicable category. Any non-priced items will then be added on to the total to arrive at the total task price for a unit of work. Example:

Pricing will be determined at the task order level as follows:

Total amount of RS Means items x City index x Coefficient + any non-priced (R.S. Means) items = total task order price.

WITHIN SCOPE CHANGES

Within scope changes to the contract shall be priced utilizing RS Means.

TASK ORDERS:

Upon receipt of the Contractor’s proposal, the CO will review the proposal for accuracy and completeness and shall conduct negotiations with the Contractor as needed.

The Contractor shall honor and shall not refuse a task order issued by the CO for work applicable under the IDIQ construction contract with the following exceptions:

The Contractor is not obligated to honor a task order for an amount of less than $2,000.00.

The Contractor is not obligated to honor a task order for an awarded of amount exceeding $500,000.00 (excluding modifications).

The Contractor shall provide, upon receipt of a valid task order, all labor, materials, parts (to include system components), supervision, project management, equipment, quality and safety assurance, and all other necessary resources, except when specified as Government furnished, to repair, maintain, alter, or construct real property facilities and structures at the specified VAMC and as specified in strict accordance with all contract terms, conditions, any special contract requirements, specifications, drawings, and attachments contained in this contract and per each individual task order.

TASK ORDER COORDINATION & PRE-CONSTRUCTION CONFERENCES

Representatives of the Contractor shall be required to attend a Pre-Construction Conference and sign a Notice to Proceed (NTP) prior to scheduling work, mobilizing, or performing any work for any issued task order. The VA Contracting Officer (CO) shall coordinate date and time of the Pre-Construction Conference with the Contractor, Contracting Officer’s Representative (COR), and facility staff members affected by the pending construction site.

The Pre-Construction Conference shall be conducted by the CO and designated COR and will consist of a formal review of project requirements.

Formal review of project requirements shall include but is not limited to:

Designation of COR, Task Order and Site-Specific Information, Infection Control, Interim Life Safety Measures, Safety, Badging and Identification requirements, parking access to premise and building; space for material and equipment storage; delivery of materials and use of approaches;

and use of corridors, stairways, elevators, eating spaces, and restrooms for Contractor personnel.

The CO will issue the Notice to Proceed before any work or mobilization is authorized to begin.

COORDINATION OF WORK

The Contractor’s work and responsibility shall include all contractor planning, programming, administration, and management necessary to provide all repair or construction and related services as specified. The Contractor shall insure all work provided meets or exceeds critical reliability rates or tolerances specified or included in applicable specifications. The Contractor shall provide all related Contractor administration services to perform the work such as quality control, Contractor financial control, preparing and submitting required reports, and submitting necessary information as specified under this contract and within individual task orders. The work shall be conducted by the Contractor in strict accordance with the contract, to include all applicable Federal, State and Municipal laws, codes, regulations, and directives. The contractor shall coordinate all shutdowns with the Contracting Officer Representative (COR) at least 3 weeks in advance of the shutdown. This shall include interior and exterior such as work involving cranes, taking parking spaces, utilities, and public spaces.

SUBCONTRACTOR COORDINATION

The Contractor shall coordinate project expectations with the subcontractors to ensure everything in the SOW and on the specifications and drawings is included in subcontractor proposals and work is properly completed prior to the final inspection.

DOCUMENTATION

Contractors shall clearly include the solicitation number (prior to award) or the contract number (as appropriate) on all documents submitted to the VA.

Task Order Identification: After successful award of each task order the contractor shall clearly include the contract number, task order number, obligation number and project number on all correspondence submitted to the VA.

The solicitation number, contract number, task order number, obligation and project numbers are displayed and be easily found on all official government documents issued by the VA.

SPECIFICATIONS:

Technical Specifications: Specifications for task orders shall be interpreted as follows: All labor, material, equipment, spare parts, and work required by a specification shall be considered part of the unit price unless the task description or technical specifications state otherwise.

Work shall be accomplished consistent with standards criteria, products and execution methods set forth in the ‘VA MASTER CONSTRUCTION SPECIFICATIONS’ as defined in https://cfm.va.gov/til/spec.asp and more fully defined within each Task Order. Task orders may contain only a simplified SOW and sketches.

DEMOLITION

Demolition prices in RS Means covers the cost of removal and disposal of items. Demolition includes removal of the item, handling, disassembly if required, loading in a truck or dumpster, and disposal of demolished items, whether salvageable or non-salvageable, unless specified otherwise by the RS Means task. Unit prices for demolition exclude costs for hauling.

KEY PERSONNEL:

Key Personnel shall meet the following minimum experience, education, training, and certification requirements defined below. The proposed Key Personnel will be used on Task Orders and substitutions will require the approval of the Contracting Officer. On a case by case basis, key personnel may be authorized to perform multiple positions but must meet the minimum experience and education requirements of each position they are performing.

Project Manager (PM): The Contractor shall identify a Project Manager with a minimum of three (3) years experience supervising construction projects similar to those required by this contract. Proposed candidates shall present a copy of 30-hour OSHA Construction Safety training certificate.

Quality Control Manager (QCM): The Contractor shall provide a Quality Control Manager (QCM) experienced in managing and inspecting construction projects. Proposed candidates shall present a copy of 30-hour OSHA Construction Safety training certificate.

Site Superintendent: Proposed candidate shall have a minimum of 3 years experience in construction. Proposed candidates shall present a copy of 30-hour OSHA Construction Safety training certificate.

Site Safety & Health Officer: Proposed candidate shall have a minimum 3 years experience in position. Proposed candidates shall have CSP certification and EM 385 compliant.

PERSONNEL:

The Contractor shall provide all personnel necessary to accomplish all work within the time frames specified for each task order.

IDENTIFICATION

The Contractor shall ensure each employee obtains an identification badge. Each employee shall follow established facility procedures for displaying the identification badge while within the boundaries of the medical centers. The Contractor shall provide personnel to complete all badging documentation and forms to obtain badges for all Contractor and Subcontractor personnel.

SECURITY REQUIREMENTS:

The Contractor shall comply with security regulations mandated by the VA Police and/or the agency occupying the space where work is performed, including any necessary security clearances.

SITE SECURITY

The Contractor shall provide site security (fencing, lighting, or guard service) as required by each Task Order. However, as a minimum, the Contractor shall maintain the site and all other Contractor controlled areas in such manner as to minimize the risk of theft, vandalism, injury, or accident. The Contractor shall comply with site security regulations.

PARKING

Contractors will be restricted to contractor only parking on the Medical Center campus.

STORAGE

Space is not provided by the VA outside the construction site for materials and personnel.

CONTRACTOR KEY CONTROL:

The Contractor shall establish and implement methods of making sure that all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the CO.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the CO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

Any lock provided by the contractor for temporary security issues shall be compatible with the VA keying system as approved by the COR.

FIRE PREVENTION AND PROTECTION:

The Contractor shall comply with all fire prevention measures prescribed by the medical center.

A Hot Work Permit or Flame Permit, as applicable, shall be obtained by the Contractor prior to performing any work requiring open flame devices in, on, or within 25 feet of buildings. Open flame devices include, blow torches, portable furnaces, tar kettles, and gas or electric welding and cutting equipment. The Contractor shall be liable for any fire damage to Government property attributable to negligence.

DISPOSAL OF EQUIPMENT, SCRAP MATERIALS, AND DEBRIS:

TURN-IN ITEMS

Any item to be turned over to the Government will be specifically identified in the scope of work for the individual task order. The Contractor shall deliver items over to the Government to the storage area specified in the scope of work. Turn-in items must be palletized, wrapped in plastic, and labeled.

DISPOSAL METHODS

All Government property items and salvageable materials to be removed shall become the property of the Contractor unless specified otherwise. These items shall be promptly removed from the facility and shall not be stored at the job site.

DISPOSAL OF HAZARDOUS MATERIALS

The Contractor shall comply with all applicable laws on occupational safety and health, the handling and storage of hazardous materials, and the proper handling and disposal of hazardous wastes and hazardous substances generated by its activities.

ASBESTOS REMOVAL:

Asbestos containing materials shall be removed and disposed of by a certified asbestos removal contractor and in accordance with VA specifications, state, and local requirements.

ENVIRONMENTAL COMPLIANCE:

The Contractor shall comply with all applicable environmental laws and regulations including installation specific requirements.

SUBMITTALS

The Contractor shall deliver all project submittals to the COR as agreed during the pre-construction conference or the pre-work meeting for each task order. The contractor shall not be permitted to commence construction activities until all submittals identified within the drawings and specifications have been submitted and are approved by the Government. At a minimum, the following must be submitted and approved for each task order prior to work beginning on the task order, as applicable: Final Approved Project Schedule, Schedule of Values, Safety Plan, Quality Control Plan, Waste Management Plan, Asbestos Hazard Abatement Plan, Infection Control Permit.

COMPLETION OF TASK ORDERS

The Contractor shall prosecute work for task orders and complete all tasks including punch list items and final cleanup of the premises as required in the performance period of each task order.

LIQUIDATED DAMAGES

If the Contractor fails to satisfactorily complete the work for a task order within the time specified above, or any extension, the Contractor shall compensate the Government as liquidated damages for each day of delay. Applicability of liquidated damages will be determined by the Government on a per task order basis.

If the Government terminates the Contractor’s right to proceed, the resulting damage will consist of liquidated damages until such reasonable time as may be required for completion of the work together with any increased costs occasioned the Government in completing the work.

If the Government does not terminate the Contractor’s right to proceed, the resulting damage will consist of liquidated damages until the work is completed and accepted.

TIME EXTENSIONS

Time extensions for task order modifications will be awarded if the additional work required by the modification delays on-going construction activities and/or if additional time is required to accomplish the added work requirements. Time shall not be extended to correct insufficient progress prior to the modification.

The Contractor is required to submit a time extension request to the CO and COR if they fail to meet the contract completion date for review and approval. Contractor shall provide any supporting documentation for justification of their delays.

SCHEDULING WORK

Before scheduling work for an individual task order, the Contractor shall confer with the COR and the staff of occupied facilities and agree on a sequence of procedure; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; and use of corridors, stairways, elevators, eating spaces, and restrooms for Contractor personnel.

The Contractor may be required to develop a written Construction Phasing Plan (CPP) that identifies all required information to accomplish the intended work for this site-specific project.

The CPP shall indicate phasing sequence, length of intended phases and shutdowns and clearly define all systems and spaces that are affected. The contractor shall not be permitted to commence construction activities until all submittals identified within the drawings and specifications have been submitted and are approved by the Government. Only after all required submittals, shop drawings and coordination plans are approved by Phase may the Contractor then submit an official written request to start construction activities at a minimum of 30 days in advance of the requested start date, to allow the Government time to move staff, furniture, and equipment and/or make space available, both interior and exterior. This is contingent upon the Government accepting the CPP and all required submittals.

PROJECT SCHEDULES

After receipt of the task order, the Contractor shall prepare and submit a project schedule for all projects awarded. The schedule shall indicate the sequence in which the Contractor proposes to perform the work and dates on which the Contractor proposes to start and complete all schedule activities. The scheduling of construction is the responsibility of the Contractor. Contractor management personnel shall actively participate in its development. Subcontractors and suppliers working on the project shall also contribute in developing and maintaining an accurate project schedule. A draft project schedule shall be submitted to the COR prior to the pre-construction conference.

SCHEDULE TASKS

The project schedule shall include each major construction tasks required to complete the project. Additionally, the following tasks (if applicable) shall be included in the schedule: (a) task order receipt, (b) material submittals & approval, (c) material delivery, (d) pre-construction conference, (e) testing and air balancing, (f) cleanup, (g) Contractor’s completion inspection, (h) Contractor’s punch list, (i) final cleanup, (j) final inspection, (k) punch list and correction, (l) submit as-builts, (m) submit equipment data sheets, and (n) submit O&M manuals.

PROGRESS CHARTS

The Contractor shall prepare and submit progress charts for all projects after receipt of the task order. An updated progress chart shall be submitted with each payment request. The progress chart shall show estimated and actual costs and scheduled and actual progress for each major task.

PROGRESS MEETINGS

A biweekly meeting (or more frequent, if deemed necessary) shall be held between the contractor, COR and CO or other authorized representative, to discuss work progress, problems, and potential modifications. During the site visit on each task order, the contractor shall confer with the applicable medical facility’s engineer and agree on a sequence of procedures and means of access to premises and buildings; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors; stairways and similar means of passage; and the location of partitions, eating spaces and restrooms for the contractor’s employees.

DAILY REPORTS

The Contractor’s quality control representative shall visit job sites each day to ensure quality work is being performed and contract requirements are being met. The Contractor shall complete a daily log for each task order covering each day work was performed. A daily log is also required for days on which no work was performed and shall simply state “No Work Completed This Day”. Daily logs shall be provided weekly for each task order and shall be submitted to the CO and COR. Daily reports need to include, at a minimum, the information found on VA form 10101.

FINAL INSPECTIONS

Upon completion of a task order, the Contractor’s quality control representative shall conduct a completion inspection and develop a punch list of deficiencies. After all known deficiencies have been corrected, the COR shall be contacted to set up a final inspection. The Contractor shall have all equipment necessary to conduct the final inspection at the job site, e.g., ladder, flashlight, tape measure, etc. The COR and Inspector will develop a punch list of deficiencies.

Correction of all deficiencies shall be completed and verified by the Government prior to submission of the final payment request.

QUALITY CONTROL PLAN

The Contractor shall submit a Quality Control Plan (QCP) that must be approved by the CO/COR prior to the commencement of work. At a minimum, the QCP shall include:

1. A description of the quality control organization including a chart showing lines of authority.

2. The name, qualifications, duties, responsibilities, and authorities of each person assigned quality control function.

3. Procedures for reviewing and verifying submittals including subcontractor submittals.

4. Procedures for tracking construction deficiencies from identification through acceptable corrective action.

A matrix that indicates: (a) items that will be inspected, (b) requiring contract paragraph, (c) performance standard, and (d) method of surveillance.

CONTRACTOR SAFETY PROGRAM

The Contractor shall establish and maintain an effective safety program. The program shall consist of plans, procedures, and an organization to ensure compliance with codes, standards, and safety practices. The Contractor shall be responsible for planning, organizing, implementing and managing a safety program that complies with regulatory directives;

accident prevention and control; safety education and promotion; accident investigation, analysis, and reporting; and coordination in support of occupational health and sanitation.

SAFETY PLAN

The Contractor shall develop a Safety Plan explaining how requirements of the Occupational Safety and Health Administration (OSHA), EM-385-1-1, and other applicable regulations will be met. The plan shall include specific safety requirements, such as lockout/tagout procedures, wearing hardhats, use of ground fault interrupters, etc. The Safety Plan must be approved by the CO/COR prior to the commencement of work on each task order.

AS-BUILT DRAWINGS

GENERAL

Upon completion of the task order as required by the statement of work, the Contractor may be required to keep a red-line record at the job site of all changes and corrections from the layouts shown on the drawings. These as-built drawings shall be a record of the construction as installed and completed by the Contractor. They shall include all information shown on the contract set of drawings and a record of all deviations, modifications, or changes from those drawings, however minor, which were incorporated in the work, all additional work not appearing on the contract drawings, and all changes which are made after final inspection of the contract work. In the event the Contractor accomplishes additional work which changes the as-built conditions of the facility after submission of the as-built drawings, the Contractor shall furnish revised and/or additional drawings as required to depict as-built conditions. The requirements for these additional drawings will be the same as for the as-built drawings included in the original submittal.

REDLINE AS-BUILT DRAWINGS

The Contractor shall have on his staff, personnel to mark up a set of paper copy construction drawings to show the as-built conditions. These as-built marked copies shall be kept current and available on the job site at all times. All changes from the contract plans which are made in the work or additional information which might be uncovered in the course of construction shall be accurately and neatly recorded, as the events occur, by means of details and notes. The Contractor shall call attention to entries by redlining areas affected. The red line as-built will be jointly inspected for accuracy and completeness by the COR and a responsible representative of the Contractor prior to submittal of each request for payment. The CO’s approval of the current status of the as-built drawings shall be a prerequisite to the CO's approval of request for progress payment and request for final payment under the contract. The drawings shall, as a minimum, show the following information:

(1) The location and description of any utility lines or other installations of any kind or description known to exist within the construction area. The location includes dimensions to permanent features.

(2) The location and dimensions of any changes within the building or structures.

(3) Correct grade or alignment of roads, structures, or utilities if any changes were made from contract plans.

(4) Changes in details of design or additional information obtained from working drawings specified to be prepared and/or furnished by the Contractor including but not limited to fabrication, erection, installation plans and placing details, pipe sizes, insulation material, dimensions of equipment foundations, etc.

(5) All changes or modifications which result from the final inspection.

(6) Options: Where contract drawings or specifications allow options, only the option selected for construction shall be shown on the as-built drawings.

AS-BUILT SUBMITTALS

Upon completion of the task order, the Contractor shall furnish one set of completed as- built drawings to the COR in the form of AutoCAD (using initial AutoCAD files to be provided by the VA) on disks using the latest release software compatible with Government systems. The cost of these drawings shall be part of the Contractor’s coefficient. These drawings shall show all changes and revisions made up to the time the work was completed and accepted. Changes must be reflected on all sheets affected by the change. If the Contractor fails to maintain the as-built drawings as required here-in, the CO will withhold the final payment until the drawings have been provided to and accepted by the Government.

AS-BUILTS FOR SKETCHES

For task orders that are accomplished by sketches, red-line as-builts will generally be accepted rather than AutoCAD drawings. If electronic drawings are needed, the Government will request final configuration drawings in the scope of work.

RECORDS MANAGEMENT

The following standard items relate to records generated in executing the contract:

Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33;

Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

The Government Agency owns the rights to all data/records produced as part of this contract.

The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974.

These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract.

The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

MONTHLY INVOICES

Monthly invoices shall be submitted utilizing the VA Pay Form (Attachment 4 VA Pay Form) and all applicable items on the monthly submittal checklist must be submitted with each invoice or the VA may reject the invoice.