36C24124Q0255.docx

SUBJECT*

Reverse Osmosis System Service Plan Base +4

GENERAL INFORMATION

SET-ASIDE

VAMC Manchester

718 Smyth Road Manchester NH 03104

POINT OF CONTACT*

Contract Specialist Timothy Felix Timothy.Felix@Va.Gov 603-314-6164

PLACE OF PERFORMANCE

Bedford MA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Combined Synopsis Solicitation – Bedford VAMC Reverse Osmosis

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 36C24124Q0255 and the solicitation is issued as a request for quotation (RFQ).

(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02.

(iv) This requirement is being issued as an open market, unrestricted full and open competition. The associated NAICS code is 334513 – Water quality monitoring and control systems manufacturing.

(v) The Government intends to award a firm-fixed price award for the provide maintenance and repair the reverse osmosis system at the Bedford,VAMC. Please see the attached Statement of Work for full requirement details (Attachment 1). Please complete the attached Cost-Price Schedule (Attachment 2) and submit with the quote submission. Please note the speculated period of performance start date is: 31 January 2024, this date is subject to change depending on the award date.

(vi) The Contractor shall provide all resources necessary to accomplish the requested services IAW the attached Performance Work Statement. Please see the attached Statement of Work for full requirement details.

(vii) The Place of Performance is:

Bedford VAMC 200 Springs Road Bedford MA 01730

(viii) Provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (MAR 2023), 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998), 52.204-7 System for Award Management (OCT 2018), 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020), 52.229-11 Tax on Certain Foreign Procurements – Notice and Representation (JUN 2020), , , 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008),

(ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement, 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (DEC 2022)

Submission of Quotes:

Evaluation Process:

Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.

The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price (Follow these instructions):

0. Offeror shall complete the attached Price Schedule, with offerors proposed contract line-item prices inserted in appropriate spaces. Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Labor Standards.

0. Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items” and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.

0. Vendors shall be certified as a SDVOSB in VetBiz or VetCert, failure to be certified will remove vendors from consideration.

0. . Vendors shall complete and submit the limitations of subcontracting sheet with the solicitation response.

1. Past Performance:

1. Provide (3) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant). Please utilize Attachment 3 – Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company can perform the Performance Work Statement.

1. The Government also reserves the right to obtain information for use in the evaluation of past performance from all sources.

1. Technical: The offeror’s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Performance Work Statement in a timely efficient manner.

(x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy.

(xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Products and Services (DEC 2022), 52.252-2 Clauses Incorporated by Reference (FEB 1998), 52.204-13 System for Award Management (OCT 2018), 52.204-18 Commercial and Government Entity Code Reporting (AUG 2020), 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023), 852.203-70 Commercial Advertising (MAY 2018), 852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION), 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (JAN 2023), 852.2320-72 Electronic Submission of Payment Requests (NOV 2018), 852.242-71 Administrative Contracting Officer (OCT 2020).

(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-3, 52.225-1, 52.225-13, 52.232-33, 52.222-41, 52.222-42, 52.222-55, 52.222-62.

(xiii) All contract requirement(s) and/or terms and conditions are stated above.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement.

(xv) RFQ responses are due Febuary 2, 2024, at 1:00 PM EST. RFQ responses must be submitted via email to timothy.felix@va.gov . Hand deliveries shall not be accepted.

(xvi) The POC of this solicitation is Timothy Felix (timothy.felix@va.gov).

Combined Synopsis/Solicitation Notice

Page 1 of

Combined Synopsis/Solicitation Notice

STATEMENT OF WORK

PREVENTIVE & CORRECTIVE MAINTENANCE OF THE REVERSE OSMOSIS WATER SYSTEM

Scope of Work: The purpose of this contract is to obtain a Firm Fixed Price Service Contract Base plus 4 with Hydro tech to provide maintenance and repair the reverse osmosis system. It is located at the Bedford VA Medical Healthcare System, 200 Springs Rd, Bedford, Ma 01730.

1. Place of performance: VAMC Bedford 200 Springs Road Bedford, MA. 01730 Period of Performance: Performance Period: 01/31/2024- 01/30/2029, Base Plus 4. Work shall be complete, during regular business hours Monday - Friday, 7:00am – 4:30pm EDT, excluding federal holidays. Dates are subject to change.

Contract Transaction Number: TBD

1. Deliverables: The Contractor shall furnish all labor, supervision, materials, supplies, and equipment necessary to accomplish each listed task in this statement of work to accomplish the requirements of the VAMC.

Scope of Work

Requirements for Equipment:

1. EQUIPMENT IDENTIFICATION:

The Bedford Medical Center currently installed the Hydrotech Water Solution- Ameri water RO System, model# 00HC-2024-AAMI. This system is designed to provide water of an acceptable quality for medical instrumentation reprocessing, the process of disinfection and sterilization of medical instruments. This system requires monitoring and periodic/preventative maintenance to uphold an operational status and to function at the parameters that is required by SPS guidance. The operational manual states that the DI resin, membrane, and carbon cartridges are non-durable components and will need to be exchanged periodically. Also, to provide emergency support to troubleshoot, service, and repair in the malfunction or inoperative of the RO system.

1. OPERATIONAL UPTIME - REQUIREMENTS: The RO system shall be operable and available for use 98% of the normal operating hours of the equipment as detailed in paragraph 13, HOURS OF COVERAGE. Downtime will be computed from notification of problem during normal work hours.

1. GUARANTEED RESPONSE TIME: The vendor shall provide on call services to include labor costs. The vendor will be able to respond to fix issues within four (4) hours. The vendor shall supply minor parts and materials (<$500 per occurrence) as needed for necessary upgrades, replacement, and repairs.

1. SCOPE:

The vendor shall provide preventive maintenance and inspection as well as emergency troubleshoot and repair services. The preventative maintenance (PM) will need to be at a minimum of twelve visits during a fiscal year. These visits will incorporate the required maintenance of monthly, quarterly, annually, and as needed. The vendor shall perform these as stated in the guidance of the Ameri water RO3 / RO4 models operation manual. The vendor will be responsible to provide the required services, materials, filters, antiscalant, and equipment in performing the PMs. The vendor will be allowed to store a small number of various filters, antiscalant, and materials onsite at the location of the RO system for current and future PM services.

During each visit the vendor shall perform inspection of the RO system, components of the system, and filters. Monitoring should include, but not limited to filter cartridge, antiscalant, carbon absorption, reverse osmosis, deionization, ultrafiltration, water distribution and storage, and ultraviolet irradiators. The vendor shall provide action and services to ensure and correct any issue from the inspection/monitoring that is out of spec for the requirement of the SPS regulation.

APPLICABLE DIRECTIVES

AAMI TIR34: Water for the reprocessing of medical devices.

1. PREVENTIVE MAINTENANCE:

The vendor shall provide preventive maintenance and inspection as well as emergency troubleshoot and repair services. The preventative maintenance (PM) will need to be at a minimum of twelve visits during a fiscal year. These visits will incorporate the required maintenance of monthly, quarterly, annually, and as needed. The vendor shall perform these as stated in the guidance of the Ameri water RO3 / RO4 models operation manual. The vendor will be responsible to provide the required services, materials, filters, antiscalant, and equipment in performing the PMs. The vendor will be allowed to store a small number of various filters, antiscalant, and materials onsite at the location of the RO system for current and future PM services.

During each visit the vendor shall perform inspection of the RO system, components of the system, and filters. Monitoring should include, but not limited to filter cartridge, antiscalant, carbon absorption, reverse osmosis, deionization, ultrafiltration, water distribution and storage, and ultraviolet irradiators. The vendor shall provide action and services to ensure and correct any issue from the inspection/monitoring that is out of spec for the requirement of the SPS regulation.

1. PERFORMANCE REQUIREMENTS

1. A “Corrective and Preventative Maintenance Checklist shall be provided for each inspection.

1. The vendor shall submit the inspection report and preventative maintenance checklists to the facility via email within 48 hours after work completion.

1. The vendor shall submit technician certification/licensure prior to work start. Copies of these are also to be submitted with the completed checklists.

1. Vendor shall submit all necessary safety plans to include, but not limited to; equipment specific Lock-Out Tag Out procedures, Electrical Safety, plan and SDS for any chemicals used to the COR for approval prior to working at the Medical Center.

1. Vendor shall schedule all site visits, to include emergencies, with the COR.

1. Vendor shall furnish authentic parts from the equipment manufacturer and the recommendation from the operational manual. The determination of when to replace parts is at the recommendation of the technician, with the COR’s concurrence. Additional service charges may be incurred to install parts during scheduled inspections or callbacks as specified in this agreement.

1. Vendor shall operate on the premises during the hours of 0700 and 1630, unless otherwise authorized by the COR.

1. Vendor shall respond within 4 hours for all emergency call backs.

1. Work sites shall be left in the same manner of cleanliness and order in which they were found. Vendor will provide their own waste disposal, if any.

1. All vendor technicians performing work on site must report to Facility Service in Building 10 to the contractor badge check in/out room to sign in on the contractor log and get a “Contractor” badge. Badges must be returned, and log signed out prior to departing the premises. Vendor shall then coordinate with the COR prior to performing their work.

1. Vendor shall perform preventative maintenance, inspections/monitoring, and emergency maintenance/repairs on the RO system in accordance with manufacturer’s specifications and operational manual and must be an authorized Ameri water vendor.

1. Preventative maintenance and inspection/monitoring shall meet the requirements of the equipment manufacturer. As a minimum, this shall include but not be limited to the following list of tasks:

11. Ensure unit is operating within parameters (see operational manual).

11. Check carbon filter checks to ensure system has less than 0.1 mg/L of total chlorine.

11. Perform a disinfection of the unit every 2 months.

11. Perform product water bacteria and endotoxin testing TIR 34 protocol.

11. Replace Carbon Block Filters (when total chlorine > 0.1 mg/L, pressure drop is > 10 psi greater than the originally recorded value, or at least every 2 months)

11. Ensure float switches are in good health by draining tank and unthreading from tank. Inspect to prevent being stuck closed / open.

11. Perform feed and product water AAMI analysis.

11. Check feed and product water quality calibration.

11. Replace Ultra filter (as needed or at least yearly).

11. Membrane cleaning, if > 10% loss of product flow / > 10% rise in product conductivity.

11. Replace membrane filter semi-annually or as needed.

11. Monitor and add the proper antiscalant as needed for operation of the RO system.

11. Check and replace UV lamps. Replace UV lamps every two years, after 18000 hours, or when intensity drops below 50% – whichever occurs first.

11. Clean and replace quartz sleeve as needed and in accordance with the operational manual.

11. Clean and replace UV sensor as needed and in accordance with the operational manual. The quartz sleeve and UV sensor should be cleaned at the same time.

11. Replace filters biannually or when pressure drop between outlet and inlet is greater than 10psi – whichever occurs first.

1. The vendor shall provide routine manufacture in accordance with manufacturer’s specifications to include preventive maintenance 12 times a year.

1. Personnel must always wear the proper personal protective equipment (PPE) to include a surgical mask. (Per recommend guidance of the Medical Center) Work done under this project must comply with infection control requirements.

1. The contractor shall receive all deliveries of materials, equipment, tools, or other goods off station, and bring them to the job site. The Bedford VA shall not accept deliveries for project purposes.

1. Special care will be taken to secure tools and construction equipment.

1. LABOR & TRAVEL EXPENSES: All labor and travel conducted during normal business hours: Monday through Friday, 07:30 AM to 04:30 PM relative to VA’s local time, (excludes VA holidays).

1. The vendor shall provide service labor, materials, and parts necessary to support as needed and emergency calls for repairs and replacements. The vendor shall supply minor parts and materials (<$500 per occurrence) as needed for necessary upgrades, replacement, and repairs. If cost exceeds the agreed upon limitation (>$500 per occurrence), then a list of repairs required as a result of the inspection will be provided with a cost proposal for the repair within 24 hours to the COR.

1. CERTIFIED TRAINED TECHNICIANS AND KEY PERSONNEL: The scheduled maintenance and service calls shall be performed by Ameri-water trained personnel in accordance with the agreement. Technicians shall include fully qualified Facility Service Engineers (FSE) and a fully qualified FSE who will serve as the backup and show proof of competency, as shown by training conducted on said system. "Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program, for the equipment identified in this statement of work. For field experience, the FSE(s) has a minimum of two years of experience (except for equipment newly on the market) with respect to scheduled and unscheduled preventive and remedial maintenance. Proof of training shall be provided upon demand and be immediately sent via fax, upon demand to the COR. All FSE’s and technicians shall be authorized by the Contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent FSE's. The COR and/or designated representative specifically reserve the right to reject any of the Contractor's personnel and refuse them permission to work on the VAMC equipment.

8. It is anticipated that any hospital regulatory inspections (TJC, etc.) will have the vendor providing proof that they meet industry standards of quality, and traceable standards, as used to calibrate this device-system, at the time of the maintenance event.

1. HOURS OF COVERAGE:

9. Normal hours of coverage are Monday through Friday from 07:30 AM to 04:30 PM, excluding federal holidays. All service/repairs will be performed during normal hours of coverage unless requested or approved by the Contracting Officer’s Representative (COR).

9. Preventive maintenance will be performed in accordance with manufacturer's recommendations. Preventive maintenance will be performed during normal hours of coverage or as agreed to by user and the COR.

9. NOTE: - Hardware/software update/upgrade installations will be scheduled and performed outside normal hours of coverage at no additional charge to the Government (unless it would be detrimental to equipment up-time; to be determined by the COR or designated representatives. Government provides software/hardware upgrade/update. There shall be no additional charge for time spent at the site during or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts.

9. Federal Holidays observed by the VAMC are:

3. New Years' Day, Martin Luther King Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day, and Christmas Day

3. Scheduled maintenance will be excluded from downtime. (Normal work hours are 07:30 AM to 04:30 PM, Monday thru Friday, excluding federal holidays). Operational Uptime will be computed during a month-long time period. Repeated failure to meet this requirement can subject the contractor to DEFAULT action.

1. UNSCHEDULED MAINTENANCE (Emergency Repair Service):

10. Contractor shall maintain the equipment in accordance with the manufacturer's specifications. The Contractor shall provide repair service which may consist of calibration, cleaning, oiling, adjusting, replacing parts, and maintaining the equipment, including all intervening calls necessary between regular services and calibrations. All required parts shall be furnished.

10. The COR or government designated representatives are authorized to request and approve service calls from the Contractor.

10. Response Time: Contractor's FSE must respond with a phone call to the COR or designated representative within 1 hour after receipt of telephoned notification during normal hours of coverage. If the problem cannot be corrected by phone, the FSE will commence work (on-site physical response) within 2 hours after receipt of this second notification and will proceed progressively to completion without undue delay. For example, if hours of coverage are 07:30 AM to 04:30 PM, Mon. thru Fri., a 2-hour response means, if a call is placed at 8:45 AM., Monday August 10th; the FSE must start on-site service before 10:45 AM, Monday, August 10th.

1. SCHEDULED MAINTENANCE:

11. The Contractor shall perform Preventive Maintenance (PM) Service to ensure that equipment performs in accordance with Item 3, Conformance Standards. An outline of the PM procedures and schedule shall be provided to the COR or designated representative. The Contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed and actual values obtained (as applicable). This documentation shall be provided to the COR or designated representative at the completion of the PM (preferably in electronic format). The contractor shall provide written description of Preventive Maintenance Inspections (PMI). This description shall include an itemized list of the procedures performed, including electrical safety. At minimum, the contractor will perform electrical safety testing in accordance with NFPA-00 standards. PM services shall include, but need not be limited to, the following:

0. Cleaning of equipment.

0. Reviewing operating system software diagnostics to ensure that the system is operating in accordance with Section 2, Conformance Standards or the manufacturer's specifications.

0. Calibrating and lubricating the equipment.

0. Performing remedial maintenance of non-emergent nature.

0. Testing and replacing faulty and worn parts and/or parts likely to become faulty, fail or become worn.

0. Inspecting and replacing where indicated, electrical wiring and cables for wear and fraying.

0. Inspecting, and replacing where indicated, all mechanical components which may include, but is not limited to: hardware, sensors, filters, and cables and mounting hardware, chains, belts, bearings and tracks, interlocks, clutches, motors, keyboards, and patient couches for mechanical integrity, safety, and performance.

0. Returning the equipment to the operating condition.

0. Providing documentation of services performed.

0. Inspecting and calibrating the hard copy image device.

0. PM Services shall be performed in accordance with the Original Equipment Manufacture guidelines, and during the hours defined in the Hours of Coverage. All exceptions to the PM schedule shall be arranged and approved in advance with the COR or designated representative.

0. Service is to be requested and coordinated only through the designated COR, to be assured that it is covered within the scope of the contract (workday 07:30 AM to 04:30 PM typical), and so that records are available for inspection by accrediting organizations. Any services not coordinated by the COR will not be considered authorized and completed and will be considered to fail to meet the terms of the contract.

0. Preventative Maintenance should occur in intervals in accordance to the OEMs recommendations and electronic service reports should be sent to VHABEDFORDCE@VA.Gov

1. PARTS: The Contractor shall furnish and replace parts to meet uptime requirements. The Contractor has ready access to all Original Equipment Manufacturer (OEM) parts, including unique and/or high mortality replacement parts. All parts supplied shall be from the OEM. The contract is full coverage and shall include all parts. All parts shall be of current manufacture and have complete versatility with the presently installed equipment. All parts shall perform identically to the original equipment specifications.

1. SERVICE MANUALS/TOOLS/EQUIPMENT: The VAMC shall not provide tools, (test) equipment, service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its Facility Service Engineer’s (FSE) all operational and technical documentation (such as; operational and service manuals, schematics, and parts list) which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name and/or the manuals themselves shall be provided to the COR and CO upon request.

1. DOCUMENTATION/REPORTS: The documentation shall include detailed descriptions of the scheduled and unscheduled maintenance (i.e., Emergency repairs) procedures performed, including replaced parts and prices (for outside normal working hour services) required to maintain the equipment in accordance with Section 3, Conformance Standards or the manufacturer's specifications. Such documentation shall meet the guidelines as set forth in the Conformance Standards section. The SPS report will consist of a separate PM report for the item(s) covered under the "specific" contract. Grouping different equipment from different contracts on "one" ESR is prohibited. Service reports must be sent to the COR or the requesting entity upon completion of each service issue. In addition, each ESR must, at a minimum, document the following data legibly and in complete detail:

0. Name of contractor and contract number.

0. Name of FSE who performed services.

0. Contractor service ESR number/log number.

0. Date, time (starting and ending), equipment downtime and hours on-site for service call.

0. VA purchase order number(s) covering the call if outside normal working hours.

0. Description of problem reported by the COR or designated representative.

0. Identification of equipment to be serviced:

6. Equipment Entry number,

6. Manufacturer's name,

6. Device name,

6. Model number,

6. Serial number,

6. Any other manufacturer's identification numbers.

0. Itemized Description of Service Performed (including, if applicable, costs associated with after normal working hour services) including:

7. Labor and Travel,

7. Parts (with part numbers),

7. Materials and Circuit Location of problem/corrective action.

0. Total Cost to be billed (if applicable - i.e., part(s) not covered, or service rendered after normal hours of coverage).

0. Signatures:

9. FSE performing services described.

9. Authorized VA Employee who witnessed service described.

1. NOTE: - Any additional charges claimed must be approved by the COR or designated representative before service is completed!

1. REPORTING REQUIREMENTS: The Contractor shall be required to report SPS suite to check in with staff. This check- in is mandatory. When the service is completed, the FSE shall document services rendered on a legible ESR(s). The FSE shall be required to check out with SPS staff and submit the ESR(s) to the COR or designated representative. ALL ESRs shall be submitted to the equipment user for an "acceptance signature" and to the COR or designated representative for an "authorization signature". If COR or designated representative is unavailable, a signed, authorized copy of the ESR will be left with the user.

1. VA COR:

1. PAYMENT: - Invoices will be paid in arrears on a quarterly basis. Invoices shall include at a minimum, the following information: Contract Number, Purchase Order/Task Order Number, Contractor Name, Item(s) covered (to include serial #'s) by the PMI and covered period of service. All invoices shall be mailed to the Department of Veterans Affairs Financial Services Center’s address as follows:

FMS-VA-1-650

P.O. Box 149971 Austin, TX 78714

1. ADDITIONAL CHARGES: There shall be no additional charge for time spent at the site (during, or after the normal hours of coverage) awaiting the arrival of additional FSE and/or delivery of parts.

1. REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE: - The Contractor shall immediately, but no later than 24 (twenty-four) consecutive hours after discovery, notify the COR and/or designated representative (in writing) of the existence or the development of any defects in, or repairs required, to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The Contractor shall furnish to the COR or designated representative a written estimate of the cost to make necessary repairs.

1. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS: The Contractor's come directly to the SPS area where staff unlock the RO room for them, while on the premises of the VAMC. The Contractor shall park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

1. MISCELLANEOUS

1. Additional equipment may be added and/or removed throughout the life of this contract and shall be considered within scope.

1. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

24. Security Requirements: All contractor personnel shall obtain a short-term identification badge issued by the COR or government designated representative. Such badge shall be worn by the individual and prominently always displayed while on VA Property. No employee of the contractor shall enter the project site without a valid identification badge issued by the VA. To obtain a short-term identification badge, contractor personnel shall present to the COR a valid (non-expired) photo identification issued by a US federal, state or local government agency.

24. Escort will be provided as required in sensitive work areas.

1. Records Management

25. The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

25. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

25. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

25. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

25. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

25. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

25. The Government Agency owns the rights to all data/records produced as part of this contract.

25. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

25. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

25. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

25. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

End of Statement of Work

See attached document: Copy of Attachment 2_Cost-Price Schedule .

852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION

(JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.]

(i) ☒ Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) □ General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) □ Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification:

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ________________________________________ Printed Title of Signee: _________________________________________ Signature: ___________________________________________________ Date: _____________________ Company Name and Address: ______________________________________

(End of clause)

See attached document: Past Performance Worksheet.

See attached document: LOS Certification36C24124Q0034.

See attached document: Wage Determinations May 23 2023 Revision 23 2015-4047.