36C24123Q0856.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office 1

950 Campbell Avenue West Haven CT 06516

POINT OF CONTACT*

Contract Specialist Divianna Mathurin divianna.mathurin@va.gov 914-325-3258

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

NOTICE OF THE INTENT TO SOLE SOURCE TO – Melling LLC, 658 South Columbus Street, Alexandria, VA 22314 UNITED STATES. Response Due Date: July 14, 2023, by 10:00AM (EST) NOTICE OF THE INTENT TO SOLE SOURCE SYNOPSIS Network Contract Office 1, Procurement Office East on behalf of The Department of Veterans Affairs, Jamacia Plain VA Medical Center located at 150 S. Huntington Avenue, Jamaica Plain, MA 02130-4817 intends to award a firm-fixed contract with no options to Melling LLC to provide delivery, installation, and warranty for (1) iCare MAIA Microperimeter .The proposed procurement is for products for which the Government intends to solicit and negotiate with only one source under the authority of FAR 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. 41 U.S.C. 3304(a)(1). The North American Industry Classification System code (NAICS) for this requirement is 339112. All responsible sources that feel they should be considered qualified to provide the above-mentioned products may submit a response to this notice (by the response due date shown above) to Divianna.Mathurin@va.gov . The information provided shall include detailed (and relevant) documentation to allow the government to perform adequate market research and make a proper determination. A determination by the government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. THIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. REQUESTS FOR A SOLICITATION WILL NOT RECEIVE A RESPONSE.

Statement of Work MAIA Microperimeter

A. INTRODUCTION:

The VA Boston Healthcare System Surgical Department, Optometry Section, located at the Jamaica Plain Campus, is requesting a MAIA Microperimeter equipment.

This device measures blind spots in the patient’s vision so we can prescribe devices like prism to direct their vision away from the blind spots. This device is very important for patients with macular degeneration. We have used this before as a demo and there are several doctors who use this daily within our facility.

Due to continued use and need of this equipment, Optometry needs this in place for patient care.

This machine is a standalone system that is not connected to the VA network. The vendor will be on site for only one day to provide training and installation. They will be accompanied by the Clinical Engineering team.

B. SUPPLIES OR SERVICES AND PRICES/COST:

Item

Part #

Qty

MAIA Micro-Perimeter

Compact H-Base Single Instrument 20" x 26" Table

Wheelchair Accessible Base Instrument 24" x 28" Table

MAIA Vendor Warranty Extension Base 12 Months

One day on site installation & Training

C. DELIVERY LOCATION: Deliveries will be made to:

VA Boston Healthcare System, Optometry, 150 S. Huntington Ave Boston, MA 02130 (Attention: Dr. Douglas Rett) Description Supplies/Services Qty Unit Unit

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C241-23-AP-3336

1. Contracting Activity: Network Contracting Office 1, Regional Procurement Office East, on behalf of the Department of Veterans Affairs, VISN 1, Jamacia Plain VA Medical Center, 150 S. Huntington Avenue, Jamaica Plain, MA 02130-4817. Funding 523-23-3-7821-0134.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: This is a new, brand name requirement. The Contracting Activity is seeking to obtain delivery and installation for (1) MAIA Micro-Perimeter manufactured by OEM LB iCare USA, Inc., 4700 Falls of Neuse Rd., Ste. 245, Raleigh, NC 27609 (UEI: E2AGKEJGJYP5) solely distributed by SDVOSB Melling LLC, 658 South Columbus Street, Alexandria, VA 22314 (UEI: CA7CDKQND7U9). Jamacia Plain VA Medical Center’s Optometry Department is seeking the iCare MAIA. The MAIA is a microperimeter that combined visual field tests, fixation loss correction with real-time retinal tracking and SLO imaging in one exam. Estimated Amount ____________.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: This device measures blind spots in patient’s vision so Optometry can prescribe devices like prism to direct vision away from the blind spots. This device is very important for patients with macular degeneration. Boston’s VA Healthcare System has used this before as a demo and there are several doctors who use this daily within the Jamacia Plain facility. Due to continued use and need of this equipment, Optometry needs this in place for patient care. This is a well-known product used nationwide and throughout VA Boston. Jamacia Plain’s Optometry staff is familiar with the vendor and their products making it an easier transition to the upgraded system.

4. Description of market research conducted and results or statement why it was not conducted: The Contracting Activity conducted its first search on VetCert using NAICS 339112 which borne rather broad results, 604 to be precise. SBA DSBS search using NAICS 339112 along with keyword “iCare” generated 6 profiles matching those criteria, however none are authorized to provide this optometry equipment. GSA search using keyword “iCare” yielded 1 small business, ICARE SOLUTIONS LLC, however this is not the OEM iCare USA Inc. FPDS search using product name “MAIA Micro-Perimeter” which produced 0 contract actions. Last search was on VetBiz using NAICS 339112 along with keyword “iCare” returned 2 organization, Bravo, Inc and Americare LLC who both are not authorized to provide. OEM LB iCare states this equipment is only the authorized distributor of the MAIA into the Federal Government. Since this requirement is above $25,000 an Intent to sole source notice was published on 07/06/2023 with a closing date of 06/20/2023. The rule of two was not met.

Special Notice