36C24123Q0680.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

SET-ASIDE

WHITE RIVER JUNCTION VAMC

215 NORTH MAIN ST

WHITE RIVER JUNCTION VT

CONTACT INFORMATION

VA Connecticut

950 Campbell Avenue West Haven CT 06516

POINT OF CONTACT*

Contract Specialist Chadwin Walker chadwin.walker@va.gov 203-932-5711

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

GE Cardiosoft CS Software INTENT TO SOLE SOURCE: PROCUREMENT OF ONE (1) GE Cardiosoft CS Software

INTENT TO SOLE SOURCE FOR PURCHASE REQUISITION: This is not a request for competitive proposals. This is not a solicitation or request for offers. No solicitation package is available and telephone requests will not be honored.

The Department of Veterans Affairs Providence Medical Center intends to award a one-time, Firm Fixed Price, Sole Source contract for One (1) GE Cardiosoft CS Software to VAMC White River Junction, Original Equipment Manufacturer GE Healthcare.

Technology, knowledge, technical expertise, and servicing capabilities for the Cardiosoft are proprietary to GE Healthcare.

A Sole Source Letter was provided by the Original Equipment Manufacturer (OEM) describing the proprietary nature of the Cardiosoft system establishing this requirement as being peculiar in manufacturing to GE Healthcare. The letter states that only the OEM is authorized to distribute and service the Cardiosoft system.

The authority for applying the Simplified Acquisition Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901. This statute is implemented by for restricting competition on this procurement via FAR 8.405-6(a)(1)(i)(B).

The intent is to procure these products on a sole source basis. No solicitation will be posted to Contract Opportunities. The primary North American Classification System Code (NAICS) is 334510: Electromedical and Electrotherapeutic Apparatus Manufacturing. The most current Business Size Rating for this NAICS is 1,250 employees.

Capable parties may identify their interests and authorization to respond to this requirement by May 19th, 2023 at 12:00 PM (EDT).

A determination by the Government not to compete this proposed award upon response to this notice is solely within the discretion of the Contracting Officer.

Statement of Work (SOW)

1.0 Introduction (Provide a brief description of what you are buying).

This is for the procurement of an ECG software solution to streamline the Hospital in Home Program’s use of this technology for White River Junction VA Healthcare System. This will allow the clinicians to use medical-grade acquisition software to provide a higher quality of care to their patients.

2.0 Background (Provide any historical information necessary to understand how and why the requirement evolved and where it is headed. Include appropriate information to help the reader/contractor understand the requirement).

With the everchanging healthcare environment, home healthcare is increasingly being integrated as part of the standard of care in the medical field. These changes require new solutions to accommodate the clinicians providing care. Most ECG systems are bulky and heavy (10-20 pounds) and designed specifically for use at a medical facility, normally mounted onto a cart. The design of these units are not conducive to providing home healthcare. A simple and effective solution would be to use the laptops to obtain a diagnostic ECG that the clinicians chart on during home visits. These laptops have all the necessary electronics when paired with a CAM (Cardiac Acquisition Module) to obtain a medical-grade ECG signal which can then be analyzed by a physician back at the medical center. This alternative solution will enable this process to be streamlined and improve the quality of care that can be provided in this setting. In completing market research, ECG software is readily available, however, the enterprise-level software solution that integrates into a medical center’s EMR is lacking on most of these solutions.

3.0 Scope (Provide an overview of the PWS emphasizing the most important aspects of your requirement and defining the boundaries of the contractor’s performance responsibilities).

Deliver all associated EKG software and hardware to White River Junction VA Healthcare System, provide (4) hours of remote support for the installation & configuration of the GE Cardiosoft CS Software, and (1) hour of remote training for the following White River Junction VA Healthcare System locations:

· Whiter River Junction Medical Center, 163 Veterans Dr White River Junction, VT 05009

· Brattleboro Community Based Outpatient Center, 71 Gsp Dr, Brattleboro, VT 05301

· Bennington Community Based Outpatient Center, 186 North St, Bennington, VT 05201

· Littleton Community Based Outpatient Center, 264 Cottage St, Littleton, NH 03561

· Burlington Community Based Outpatient Center, 128 Lakeside Ave #260, Burlington, VT 05401

4.0 Applicable Directives (List all documents referenced in the next section 5.0, Performance Requirements, with which the contractor will have to comply in performance of the contract effort. If only portions of a given document apply, specifically identify the applicable portions).

4.1 Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

4.2 Contractor shall not need to access VA Information systems

4.3 All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

5.0 Deliverables (List all data required to manage or monitor contractor performance).

Vendor will deliver (6) ECG licenses, CAM-14 acquisition modules, remote installation/configuration support, remote training, and all other miscellaneous software modules for full functionality to VA Boston upon receipt of contract award.

Delivery Location Contractor shall deliver all equipment to the:

White River Junction VA Medical Center 163 Veterans Dr.

White River Junction, VT 05009 ATTN: Rebecca Halmich

6.0 Records Management

· Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

· Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

· Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

· Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

· Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

· The Government Agency owns the rights to all data/records produced as part of this contract.

· The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

· Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

· No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

· Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

Presolicitation Notice