36C24123Q0547.docx

Special Notice Special Notice

GENERAL INFORMATION

VA Boston Healthcare System Contracting Officer (90C) 940 Belmont Street Brockton MA 02301

POINT OF CONTACT*

Contracting Officer Issa Shawki issa.shawki@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

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AGENCY CONTACT’S EMAIL ADDRESS

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DESCRIPTION

The Department of Veterans Affairs, Networking Contracting Office (NCO 01) located in Brockton, MA intends to enter into a sole source procurement, pursuant to the authority of FAR 6.302-1, with Beacon Point Associates, for the following requirement:

Performance Work Statement OR Light Replacement

General Scope The contractor shall provide all labor, material, tools and supervision necessary to perform the Operating room light replacement services at the VA Boston Healthcare System, West Roxbury Campus, 1400 VFW Parkway, West Roxbury, MA 02132.

The existing lights and universal display mounts in Operating rooms 1-5 shall be replaced. Prior to commencement of work, the contractor shall supply detailed shop and coordination drawings showing the proposed layout of the lights and the allowable path of travel for the lights. The contractor shall be responsible for the following

• Removal of the existing lights and universal display mounts. Turn over to the VA

• Mounting of new lights and universal display mounts to existing structure. The contractor shall be responsible for any modifications required to mount the new lights

• Connection of existing electrical power to the new lights and universal display mounts. The contractor shall be responsible for any modifications required to provide power to the lights

• Provide training on use of new lights and universal display mounts

General Requirements

1. Project is located at the VA Boston healthcare System, West Roxbury campus, BLDG 2

2. Provide necessary supervision, equipment and labor and material to replace the existing lights and universal display mounts in Operating rooms 1-5

3. Hot Work: Perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Coordinate with VA COTR. Contractor shall receive an approved permit from the VA prior to beginning cutting, welding or burning. Contractor shall designate its responsible project-site fire prevention program manager to permit hot work.

4. Smoking: Smoking is prohibited in and adjacent to construction area, inside existing buildings and additions under construction. In separate and detached buildings under construction, smoking is prohibited except in designated smoking rest areas.

5. Dispose of waste and debris in accordance with NFPA 241. Remove from the building daily and dispose of in VA construction dumpster.

6. Perform any construction, alteration and demolition operations in accordance with 29 CFR 1926.

7. Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with VA COTR and facility Safety Manager.

8. Contractor is authorized the use of hospital public restrooms.

9. Contactor shall meet with the VA COTR to complete ILSM checklist and lock out tag out acknowledgement prior to performing work.

10. Security Procedures:

a. Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

b. For working outside the “regular hours” as defined in the contract, The General Contractor shall give 3 days’ notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

c. No photography of VA premises is allowed without written permission of the Contracting Officer.

d. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

11. Motor Vehicle Restrictions

a. Vehicle access outside of the contractor’s parking lot shall be restricted to picking up and dropping off materials and supplies.

b. General Contractor and its employees are authorized to park in designated contractor’s parking lot.

c. A parking place is not guaranteed for each employee and subcontractor. The contractor’s lot is a shared space used by all campus contractors for parking, office trailers and storage. Space becomes limited at times.

12. Fire Safety-Applicable Publications: Publications listed below form part of this Article to extent referenced. Publications are referenced in text by basic designations only.

a. American Society for Testing and Materials (ASTM) : E84-2007..................................Surface Burning Characteristics of Building Materials

b. National Fire Protection Association (NFPA):

10-2006 ....................................Standard for Portable Fire Extinguishers 30-2003 ....................................Flammable and Combustible Liquids Code 51B-2003..................................Standard for Fire Prevention During Welding, Cutting and Other Hot Work 70-2005 ....................................National Electrical Code 241-2004 ..................................Standard for Safeguarding Construction, Alteration, and Demolition Operations

c. Occupational Safety and Health Administration (OSHA):

29 CFR 1926 ............................Safety and Health Regulations for Construction

SUBMITTAL REQUIREMENTS:

Contractor shall provide submittals as indicated in the “Schedule of Contractor’s Submittals” listed at the end of this section.

The Contractor shall furnish to the Contracting Officer, for his/her approval, all shop drawings, product data, Materials Safety Data Sheets (MSDS), shop drawings, manufacturers data and catalogue cuts, of all equipment furnished under this contract, before purchase, manufacturer or construction. The Contracting Officer will examine these submittals and one copy returned to the Contractor for correction, if necessary.

Contractor shall forward submittals in sufficient time to permit proper consideration and approval action by Government within 14 days after NTP. Contractor shall time submission to assure adequate lead time for procurement of contract required items. Delays attributable to untimely and rejected submittals will not serve as a basis for extending contract time for completion. Submittal Forms will be sent electronically and will be digitally signed by the contractor using a PDF writer program, such as Adobe Reader/Writer or Pro V Nuance, etc. Supporting Data, such as cut-sheets, etc., shall be scanned and emailed with each submittal.

Itemized below is a list of materials requiring drawings, certifications, manufacturer’s literature, data brochures, Material Safety Data Sheets, technical data, and samples. These materials as noted shall be submitted to the Contracting Officer by the Contractor for approval using the appropriate form approved by the Contracting Officer.

Note that MSDS used on this project shall be submitted to the Contracting Officer. Copies of all approved MSDS shall be obtained from the Contracting Officer before starting any work requiring submittals as specified. All submittals, except warranties and operating instructions, as noted below, shall be submitted not later than 10 days after receipt of the Notice to Proceed or as specified by the Contracting Officer.

Warranties and operating instructions are required at the completion of the Contract work. Four copies of all warranties and operating instructions shall be provided unless otherwise specified.

Schedule of Contractor’s Submittals:

Coordination/layout drawings Stryker SLX Surgical Lights Stryker Universal display mount Structural support drawings Electrical Single line drawing

Beacon Point Associates is the only vendor capable of performing the required work because this is a follow-on contract to provide modification to the structural support systems and electrical systems for the operating room light. Beacon Point Associates has already done all field measurement and has a proposed solution to modify the structural and electrical systems to install the lights. Opening this up to competition will cause unacceptable delays in fulfilling the agency’s requirements. Other vendors would need to make several site visits to develop a proposal. This includes removal of equipment to gain access above the OR ceilings. That work would have to be done during off hours and would incur substantial duplication of costs, that would not be offset by competition. A new vendor would also need to be a certified installer of Stryker lights.

The NAICS code for this requirement is 339112.

This notice of intent is not a solicitation nor is it a request for proposal. However, interested parties that believe they can satisfy the requirement listed above must clearly identify their capability to do so in writing by April 5, 2023 at 9 am EST time. Responses should be sent to Issa Shawki at issa.shawki@va.gov. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. A determination not to open the requirement to competition based upon responses to this notice is solely within the discretion of the Government.

Special Notice