36C24123Q0302.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

RESPONSE DATE/TIME/ZONE

SET-ASIDE

Network Contracting Office 1 950 Campbell Avenue West Haven CT 06516

POINT OF CONTACT*

Contract Specialist Divianna Mathurin divianna.mathurin@va.gov 914-325-3258

PLACE OF PERFORMANCE

215 N Main St

White River Junction VT

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Statement of Work White River Junction VA Medical Center John Deere Utility Vehicle

The White River Junction (WRJ) VA Medical Center located at 215 N Main St, White River Junction, VT 05009 has a requirement for delivery of three (3) small utility vehicles for snow removal and other grounds-related tasks. Vermont receives more snow than any other US state, and the WRJ VAMC’s grounds are spread out. There is also no parking garage. Therefore, the snow removal program at WRJ is labor-intensive and of the utmost importance, to ensure adequate parking as well as the safety of veterans and staff.

The WRJ VAMC requires (3) John Deere XUV835M HVAC. This vehicle possesses all the necessary characteristics, listed below, to perform the required tasks.

Salient Characteristics Minimum 27” tires Minimum 54 hp Minimum towing capacity 3,800 lbs Four-wheel drive Gasoline engine Strike plate Cargo box power lift Front brush guard Backup alarm Ball hitch mount Front turn signal light kit Horn

Records Management Language for Statement of Work (SOW):

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

Sources Sought Notice