36C24123Q0096 0004.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 12/8/2022 631-23-2-9944-0013 None Department of Veterans Affairs VAMC Togus 1 VA Center Augusta ME 04330 Ian Herrick, Contract Specialist Ian.Herrick@va.gov, 207-623-8411 x 6395 Department of Veterans Affairs VAMC Togus 1 VA Center Augusta ME 04330 To all Offerors/Bidders

36C24123Q0096 12-08-2022

X X X

631-3630152-9944-844100-2580 0100V3009 X The purpose of this amendment is as follows:

1. Answer a question received on 12/7/2022. See below.

2. Update the

PWS

to match the B.4 Price/Cost schedule collectio n frequency.

The due date for quote submission is 12/13/2022 at 12:00 PM EST.

Mercedes Blanton Contracting Officer

VA-VHA-RPOE-2022-221832

Answer question received on 12/7/2022 and to update the PWS to match the Price/cost schedule collection frequency.

Question received on 12/7/2022:

Could the agency please clarify which is the required frequency to use when bidding – the traditional every 4- or 8-weeks frequency is in the table on page 17? Or is it the less typical monthly and every-two-months frequency in the price schedule, which creates irregularly spaced services?

A: Please use the frequency laid out in B.4 Price/Cost schedule. The Performance Work Statement will also be adjusted to reflect the same frequency as in the Price/Cost Schedule.

PERFORMANCE WORK STATEMENT

Sensitive Document Shredding Contract

Department of Veterans Affairs VA CWM Healthcare System 421 N. Main Street Leeds, MA 01053

A. JUSTIFICATION

VA Central Western MA HCS has sensitive document and pill bottle destruction needs located at all seven of its physical locations.

B. SCOPE OF CONTRACT

Request is for a Base Year contract for 2022 and four (4) Option Years for a total of five (5) years of contracted service.

C&A requirements do not apply and a Security Accreditation Package is not required.

C. SCOPE OF WORK

· Vendor must be a National Association for Information Destruction (NAID) certified, bonded, and insured contractor (and its subcontractors or third parties) for paper/printed media destruction who has contracted to provide sufficient reasonable safeguards to protect the temporary paper records until final destruction has been completed; or A non-NAID-certified contractor (and its subcontractors or third parties) who can satisfy the standards outlined in Appendix A of VA Directive 6371, DESTRUCTION OF TEMPORARY PAPER RECORDS dated April 8, 2014

· Vendor is to perform full collection service (removal, shredding, and disposal) of sensitive materials from the locations designated below in Section E

· Collection service is to include secure contractor removal of materials from each building as selected by customer (VA CWM)

· Vendor is to provide secure document and pill bottle shredding containers as specified below. Containers will be uniform, secured with a key lock versus a padlock, and customer will be provided with multiple copies of each key as needed (2 keys per CBOC with an additional 4 sets of keys for the main facility). Containers will be replaced by vendor on an as needed basis

· Vendor will supply all the necessary locked trucks for transportation of sensitive materials

· Vendor will supply labor to collect and prepare sensitive materials for destruction

· Destruction will be conducted on-site.

· Certificate of Destruction must be provided to the POC below on a per visit basis

· Customer will not be required to remove staples, paper clips or rubber bands or sort/separate materials by grade

· Availability of 4 bulk pick-ups as needed per year

· Collection service must be conducted between the hours of 8:00am and 1:00 pm on a weekday

· Collection service must be on a set scheduled with the exact date of service known at least thirty (30) days prior to arrival

· Pill bottle collection can be on a different day and time than paper collection as long as schedule is well communicated one month prior to visit and is on the required frequency

· Destruction will be in accordance with VA Directive 6371. Destruction should be accomplished through maceration, chopping, pulverization or shredding where the material is left unreadable and could not be reconstructed.

· Samples will be provided upon request to any of the individuals listed below.

· VA CWM Chief Logistics Officer, Privacy Officer, COR, and Warehouse Supervisor are authorized vendor site visits to ensure contractor compliance with VA Directive and Contract.

· Vendor will be accompanied by a Dept. of Veterans Affairs employee for the duration of each collection visit.

Leeds, MA VA Hospital (421 North Main St)

(46) 64 gallon secure document containers

(2) Pill Bottle containers

(11) 90 gallon secure document containers Bi-Weekly Collection

(2) Pill Bottle containers Bi-Weekly Collection

(2) Pill Bottle containers Monthly Collection

D. POINT OF CONTACT (POC):

Any question regarding this contract request should be directed to POC as listed below:

Brian McLain Acq. Program Specialist

VA CWM HCS

421 N. Main Street Leeds, MA 01053 413-584-4040 x2400

VENDOR REQUIREMENTS:

The Vendor shall perform all work under this contract in strict accordance with all safety codes to eliminate the possibility of damage or injury to patients, personnel and equipment or building structures.

E. PLACE OF PERFORMANCE

· VA Central Western MA HCS 421 N. Main Street Leeds, MA 01053 Main site includes multiple separate buildings

· Worcester VA Clinic 403 Belmont St.

Worcester, MA 01604

· Springfield VA Clinic 25 Bond Street Springfield, MA 01104

· Fitchburg VA Clinic Philip J. Philbin Federal Building 881 Main Street Fitchburg, MA 01420

· Greenfield VA Clinic 143 Munson Street Greenfield Corporate Center Greenfield, MA 01301

· Pittsfield VA Clinic 78 Center St.

Pittsfield, MA 01201

· Worcester Plantation St. Clinic 377 Plantation Street Worcester, MA 01605

Quality Assurance Surveillance Plan To ensure compliance the contractor must adhere to the below.

· Destruction will be in accordance with VA Directive 6371.

· Destruction should be accomplished through maceration, chopping, pulverization or shredding where the material is left unreadable and could not be reconstructed.

· Samples will be provided upon request to any of the individuals listed below.

VA CWM Chief Logistics Officer Privacy Officer

COR

Warehouse Supervisor

· The VA CWM Chief Logistics Officer, Privacy Officer, COR and Warehouse Supervisor are authorized vendor site visits to ensure contractor compliance with VA Directive 6371 and Contract.

END OF DOCUMENT

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