36C24122Q0623.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

940 Belmont Street

Brockton, MA

CONTACT INFORMATION

VAMC Providence

830 Chalkstone Avenue Providence RI 02908

POINT OF CONTACT*

Contractor Ralf Pietzsch ralf.pietzsch@va.gov 931-626-3615

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Performance Work Statement for ECT (Electroconvulsive Therapy) Devices 523-22-2-7307-0014

1. This is a pre-solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice.

1.0 INTRODUCTION/OVERVIEW

VA Boston Healthcare System owns four (4) MECTA ECT devices [one Spectrum 5000M (serial # 10950), three Spectrum 5000Q (serial #'s 11802, 12412, 13261)] and associated equipment. While the devices have been reliable and have a relatively low maintenance history aside from routine scheduled maintenance, three of the devices range from 8 to 17 years old. The age of the devices and associated equipment, combined with the manufacturer notifying VA they discontinued manufacturing, support, maintenance, and service of the entire Spectrum product line, including accessories and consumables, as of September 2021, the Director of the Neuromodulation Service recommends replacement.

1.1 BACKGROUND

The Neuromodulation Service requires three (3) ECT devices: One primary for the Brockton Campus in the Neuromodulation Suite; one primary for the West Roxbury Campus to treat medically high-risk patients; one emergency backup in the event either primary machine does not function appropriately.

1.2 SCOPE

The scope of this contract shall be the acquisition requires three (3) ECT devices (or equivalent) delivered to VA Boston Healthcare System Brockton, 940 Belmont Street, Brockton MA 02031

1.3 OBJECTIVES

The objective is to secure the acquisition of the equipment described below from a qualified vendor who has all means necessary to deliver the equipment of the type described, in a single delivery, within the stated period of performance and at a fair and reasonable cost to federal government.

2.0 REQUIREMENTS

2.1 TASKS

Confirm, within twenty-four (24) hours of receipt of contract award, that the vendor can deliver the equipment to the site, 940 Belmont Street, Brockton MA 02031, within ninety (90) calendar days of date of contract award. Provide delivery of all equipment in new condition, complete and undamaged, to 940 Belmont Street, Brockton MA 02031 during regular business hours, 0800-1400 Monday through Friday.

Provide written manufacturer warranty for equipment.

Provide a single copy of all product data and manuals for the equipment specified.

2.2 DELIVERABLES

1. 3 EA - MECTA Sigma ECT Device with EEG/EEG Monitoring Channels

1. 3EA - ECG/EMG Monitoring Channels

1. 3EA - Complete Starter Kit. Items may vary according to optional features selected.

• 2 each MECTA Sigma 100 J Instruction Manual Book 1

• 1 each Adjustable Headband

• 1 each MECTA Sigma 100 J Instruction Manual Book 2:

• 1 box Chart Paper (10 rolls per box) Clinical Issues in the Administration of ECT

• 1 tube Electrode Gel

• 2 each MECTA Sigma 100 J Service Manual

• 1 tube Electrode Paste

• 1 each ECT: Patients and Families Information Booklet

• 2 each Fuse

• 1 each MECTA Sigma Instructional DVD

• 2 bags EEG Disposable Electrode Pads

• 1 each Textbook: The Practice of Electroconvulsive

• 1 set Flat Stimulus Electrodes Therapy, APA, 2nd Edition

• 1 set Concave Stimulus Electrodes

• 1 each MECTA Sigma Patient Stimulus Cable

• 1 each Dynamic Load Box

• 1 each Patient Safety Monitor Cable EEG1/EEG2

• 1 each MECTA Sigma Sensor Test Box

• 1 set EEG/EEG Five-Lead Set

• 1 each Power Cord

1. 3 EA - MECTA Sigma Dual Hand-Held Electrode Assembly with Push Button

1. 1 SET - MECTA Sigma Dual Hand-Held Electrode Assembly without Push Button

1. 1 EA - ECG/EMG Monitoring Channels

1. 1 EA - EEG3/EEG4 Monitoring Channels

1. 1 EA - MECTA Sigma EMR Software

1. 1 EA - Additional MECTA Sigma EMR License

1. 1 EA - Computer for MECTA Sigma EMR Software

1. 1 EA - MECTA Sigma Laminated Titration Tables. Convenient, moisture-resistant tables to aid in determining the optimal treatment dosage

1. 1 EA - Patient and Family DVD: Electroconvulsive Therapy. Produced by Dartmouth/Hitchcock University Hospital

1. 1 EA - Hospital Cart with Storage for Accessories

1. 1 EA - Additional Year of Warranty (per year)

1. 1 SET - MECTA Sigma Dual Hand-Held Electrode Assembly with Push Button

1. 1 SET - MECTA Sigma Single Hand-Held Electrode Assembly with Push Button

1. 1 SET - MECTA Sigma Dual Hand-Held Electrode Assembly without Push Button

1. 1 SET - MECTA Sigma Single Hand-Held Electrode Assembly without Push Button

All items must be new, absent defect, ready to operate.

2.3 SCHEDULE

The period of performance shall begin on the date of award of the contract and shall continue through ninety (90) calendar days from the date of contract award.

2.4 ASSUMPTIONS

The award of this contract assumes that the successful vendor has the required equipment and attachments available for shipment within the stated period of performance and in the required amounts.

3.0 GOVERNMENT FURNISHED PROPERTY

4.0 SECURITY REQUIREMENTS

The VA Medical Center is a federal facility. No admittance shall be allowed without prior arrangement through the Neuromodulation Service. The vendor must contact the Neuromodulation Service, at least twenty-four (24) hours before delivery of materials so that arrangements for access to the facility can be made.

Presolicitation Notice