36C24122Q0502_1.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

VAMC White River Junction

215 North Main Street White River Junction VT 05009

POINT OF CONTACT*

Contract Specialist Krisanne Dernago Krisanne.Dernago@va.gov

PLACE OF PERFORMANCE

VA Medical Center - Bedford

200 Springs Road

Bedford MA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis Solicitation – VA Medical Center, 200 Springs Road, Bedford MA. – Annual Preventative Maintenance on Generators

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 36C24122Q0502 and the solicitation is issued as a request for quotation (RFQ).

(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07.

(iv) This requirement is being issued as Veteran Small Business Set Aside. The associated NAICS code is 811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance– and small business size standard is $8.0 million.

(v) The Government intends to award a firm-fixed price award for Annual Preventative Maintenance on Generators for the Bedford, MA VAMC. Please see the attached Statement of Work(s) for full requirement details.

Please complete the Price Schedule below and submit with the quote submission.

(vi) The Contractor shall provide all resources necessary to perform Services per the attached Statement of Work. Please see the attached SOW(s) for full requirement details.

(vii) The Place of Performance as outlined in the SOW(s) is:

Department of Veterans Affairs VA Medical Center 200 Springs Road Bedford, MA

(viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addendums to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008).

(ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement.

Mandatory Walk Through:

A Mandatory Walk through is scheduled for Thursday, May 19, 2022, at 9:00 am at the VA Medical Center, 200 Springs Road, Bedford MA. Building #2 Lobby with Guarav Dhakal.

Submission of Quotes:

Evaluation Process:

Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.

The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price (Follow these instructions):

(x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy.

(xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda’s to the clause: 52.252-2 Clauses Incorporated by Reference (FEB 1998), 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013).

852.212-70 Provisions and Clauses Applicable to VA Acquisitions of Commercial Items (APR 2020)

852.219-74 Limitations on Subcontracting – Monitoring and Compliance (JUL 2018) – Not included in this requirement

(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.204-14, 52.209-6, 52.219-28, 52.222-3, 52.222-21, 52-222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-3, 52.225-13, 52.232-33, 52.222-41, Wage Determination 2015-4047, 52.222-42, 52.222-55, 52.222-62

(xiii) All contract requirement(s) and/or terms and conditions are stated above.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement.

COVID-19 Precautions:

Covid-19 precautions can potentially change at any time; Contractors shall be required to follow all current Federal, State and Local VA COVID-19 regulations. See internal VA POC for precaution updates prior to arrival on station. Contractors shall wear PPE (mask) covering their mouth and nose while on VA property, this includes outside areas and parking lots. The mask shall be work throughout the entire period of service.

COMPLIANCE:

All services provided must be compliant with the most current applicable Federal, State and Local Standards, Laws and Regulations. In any event where the awarded Contractor creates a scenario where the Contracting Agency is found to be out of compliance with any Federal, State and Local Standards, Laws and Regulations (Department of Health, Labor & Industry, etc), the awarded Contractor will be liable and responsible for any damages (Administrative, Operational, Monetary) suffered by the Government. All non-compliance issues shall be addressed and resolved by the awarded Contractor within (48) forty-eight hours of notification.

(xv) RFQ responses are due May 25, 2022 10:00 AM EST. RFQ responses must be submitted via email to: Krisanne.Dernago@va.gov. Hand deliveries shall not be accepted.

(xvi) The POC of this solicitation is Krisanne Dernago See attached document: Statement of Work(s) See attached document: Wage Determination 2015-4047 Revision 19 See attached: Solicitation/Request for Quotations See attached: Limitations on Subcontracting

Statement of Work VA Medical Center, 200 Springs Road, Bedford MA Preventative Maintenance on Emergency Generators

Overview The contractor shall perform annual preventative maintenance on stationary and portable emergency generators located at the VA Medical Center, 200 Springs Rd, Bedford MA.

Contractor shall perform the following work on each unit; A VA employee will provide access and be available for each unit’s inspection. Contractor is responsible for all labor, materials, tools and special equipment required to perform the work. Contractor shall field verify the information provided.

The generators are as follows:

TP-I160-T3-UL

363NSL1661

Scope of Work:

1. Replace Lube oil and remove waste oil from site.

2. Replace lube oil Filter(s) and remove used filters from site.

3. Replace fuel filter(s) and remove used filters from site.

4. Replace coolant filters and remove used filters from site.

5. Service and clean air filters as required.

6. Check coolant level, condition of coolant, freeze protection rating and perform pressure test.

7. Perform air inlet restriction test.

8. Inspect hoses and belts, adjust belts if required.

9. Check block heater for proper operation.

10. Inspect fuel supply system, including hoses, piping, solenoid valves and transfer tank where applicable for any signs of leaks or deterioration.

11. Inspect exhaust system and condensation drains, check rains caps for proper opening and closing.

12. Check batteries electrolyte level, check specific gravity, clean terminals and protect terminals with corrosion proof solvent.

13. Check and adjust all engine and generator shutdown and alarm systems.

14. Adjust output voltage and frequency if required.

15. Confirm proper operation of gauges and Ac metering system systems.

16. Inspect transfer switch main contacts if possible.

17. After notifying Facility POC, operate transfer switch and confirm the operation of all timers and accessories, ensure start-up and cool down periods are within parameters.

18. Contractor shall leave each work site clean based on the work that was performed, no oily rags, absorbents, or other debris will be left on site.

19. For each unit, an inspection sheet shall be prepared as to the work completed and all findings. All services & inspections shall be scheduled with the Electrical Supervisor.

Any additional work required for the proper operation of the generator that is identified during the inspection of the unit, shall be submitted in writing to the Facility POC, no repairs for additional work outside the Statement of Work shall be done without prior authorization from the Contracting Office in the form of a modification. No additional work shall be performed under this contract, and no changes to this Scope of Work can be made without a executed modification from the Contracting Officer.

· All work, material and workmanship to be furnished shall conform to all applicable local and national standards, VA SOPs, industry recommended practices and safety codes, to the requirements and test procedures of the Massachusetts state building code. The VA shall be notified of any changes before work is started. Contractor shall obtain all notifications and approvals required before starting work such as ILSM and ICRA and obtain approvals upon completion as required.

· If necessary, any shutdown of utilities shall not take place until notification and approval has taken place with the End User, the Engineering Shop Main Supervisor, Trade Supervisor and written approval is received from the Facility POC.

· If utilities are damaged, Contractor, at their own expense, shall immediately restore to service and repair any damage caused by Contractor's workmen; to existing building, piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

· The Contractor shall thoroughly review the construction documents and site conditions and notify the VA of any discrepancies with the documents or/and existing conditions. Notification of discrepancies that may impact service, cost or aesthetics shall be made before an agreement is made on costs. The Contractor shall verify existing conditions including overall dimensions, centerline of fixtures, material, equipment, fixture, hardware type, sizes and number to be used.

· All construction means, methods, sequences, scheduling, procedures, and safety precautions are the responsibility of the contractor/builder. All personnel shall be certified and qualified to provide services, the Contracting Officer reserves the right to request certifications.

· Contractor shall provide and is solely responsible for public and employee protection as necessary and required by the codes, ordinances and regulations of governmental agencies having jurisdiction at the project site. Contractor shall submit a safety plan.

· Personnel of General Contractor and their subcontractors shall comply with all VA security management programs and direction of the VA police. The employees shall report to the Engineering Department with government issued picture identification and receive a badge for the duration of their time working at the VA. The employees will be restricted to buildings and areas required for their work and will refrain from entering other areas and restricted access spaces. Contractor personnel shall not enter the project site without appropriate badges.

· Any incidents including but not limited to unplanned disruption of utilities, flooding or on-site work accidents shall be reported to the Facility POC and Facility Supervisor as soon as possible.

· No photography of VA premises, residents, patients or staff is allowed without permission of the VA Police.

· Contractors and subcontractors shall comply with VA requirements for site/work rules, construction work time, dumpster and equipment use, location and storage. Location of all storage, equipment and supplies shall be reviewed and approved by the Facility POC. All debris shall be disposed of legally and as a part of the work. Site shall be kept free of debris at all times and broom cleaned at the end of the day.

· Use of common areas in order to get to work area from the exterior shall be coordinated with the Facility POC for approval. The safety and protection plan shall be reviewed with the Facility POC. Contractor shall provide the maximum protection of surfaces to the extent possible with the understanding that protection may need to be installed and removed as needed and on a daily basis as required by the Facility POC. Contractor shall protect areas at all times in accordance with Interim Life Safety Measures and Infection Control Risk Assessment. These forms shall be filled out and provided to the Safety Department & Facility POC and posted on site.

· All Contractor vehicles shall be parked in a designated parking space or construction yard. Activity shall be limited and allow for the continued and safe ongoing operations of the medical center.

· Contractor shall provide for protection of existing materials, buildings and equipment where work is to be done, materials handled and equipment moved or relocated. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer shall have the necessary work performed and charge the cost to the Contractor.

· Contractor shall not except as otherwise shown or specified, cut, alter or remove any structural work. Contractor shall not disturb any ducts, plumbing, steam, gas, or electric work without approval of the Facility POC. Existing work to be altered or extended that is found to be defective in any way shall be reported to the Facility POC before any alterations are performed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

· The Medical Center is a 24/7 facility with multiple end users. The Contractor shall work directly with the Facility POC in Engineering. Any changes in the schedule or coordination required with the end user shall be facilitated by the Facility POC. Contractors and their subs shall work with the Facility POC and the Contracting Office. Details within the framework may be discussed directly with the end user point of contact, the Facility POC must be copied on all correspondences.

· Requests for information (RFI) must be submitted in writing to the VA Contracting Office.

· Change orders shall be presented to the VA for review and approval. No work shall take place before prior written approval (signed modification) from the Contracting Office.

· Contractor/sub-contractors shall warrant work performed for a period of one year from the date of final acceptance.

Subject: Compliance with 13 C.F.R. 125.6; FAR 52.219-14 and/or VAAR 852.819-74

DATE:

Contractor Point of Contact Business Name

DUNS #:

Solicitation Number 36C24122Q0502_________

Offerors are required to comply with 13 C.F.R. 125.6. For small business set asides or sole source procurements valued over the Simplified Acquisition Threshold, offerors shall comply with the percentages in FAR 52.219-14 and VAAR 852.819-74. For SDVOSB/VOSB set asides or sole source at any value, offerors shall comply with the percentages in VAAR 852.819-74 and the “similarly situated” requirement. Offerors are to check which applies block applies:

[ ] I certify that no subcontractors are anticipated in performing services under this contract. My Company receives 100% of the cost of this contract.

[ ] I certify that my company and those subcontractors that are similarly situated are estimated to receive at least 50% of the value of this contract. I understand that a similarly situated subcontractor must meet the size standard for NAICS assigned by the prime and must be in certified in VIP. Please provide the following information to identify and calculate the cost of the work self-performed and what is subcontracted.

For each subcontractor provide the flowing: business name, DUNs number, description of work, Percentage COST of Contract.

Value of work in % Contractor DUNs Number Description of Work Contract Services

Total % of value of contract by Prime Contractor ____________ Total % of value of contract by similarly situated subcontractors ____________ WARNING: Severe Penalties for Contractors that violate the Limitations on Subcontracting Rule: If caught during the performance violating the FAR government subcontracting rules or limitations on subcontracting clause under the Code of Federal Regulations 13 C.F.R. 125.6(g), there can be stiff penalties: “Whoever violates the requirements set forth in paragraph (a) of this section shall be subject to the penalties prescribed in 15 U.S.C. 645(d), except that the fine shall be treated as the greater of $500,000 or the dollar amount spent, in excess of permitted levels, by the entity on subcontractors. A party's failure to comply with the spirit and intent of a subcontract with a similarly situated entity may be considered a basis for debarment on the grounds, including but not limited to, that the parties have violated the terms of a Government contract or subcontract pursuant to FAR 9.406-2(b)(1)(i) (48 CFR 9.406-2(b)(1)(i)).” Contracting Officers may require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during the performance of the contract by having the Contractor provide invoices, copies of subcontracts, or a list of the value of tasks performed.

I certify the above representations are true and correct to the best of my knowledge.

Return this certification via email to: CO NAME See attached document: Generator List.

See attached document: P07 WD 2015-4047 Rev 19 Bedford.

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