36C24121P0693_2.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 1 (NE) Contracting Office (90C) 718 Smyth Road, BST Suite 105 Manchester NH 03104

POINT OF CONTACT*

Contracting Specialists James Moore James.Moore14@va.gov 603-624-4366

PLACE OF PERFORMANCE

1 VA Center

Augusta ME

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Pre-Solicitation Notice to solicit for a contractor to conduct inspection of Ionizing Radiating Emitting equipment. Which is required to be inspected at set intervals as well as if there are any major repairs of specific parts. This is not a solicitation announcement. The purpose of this announcement is to gain knowledge of potential qualified sources and their size classification and socio-economic categories (service-disabled veteran owned small business, Veteran owned small business, hub zone, 8(a), small disadvantage business, woman-owned, small business, or large business). The North American Industry Classification System (NAICS) Code assigned for this requirement is 541690 other Scientific and Technical Consulting Services. The intent of the procurement is to award a Firm Fixed Contract. Responses must be complete and sufficiently detailed to address the specific information contained in the Statement of work (SOW). The documentation shall address, at a minimum the following:

· Company Profile to include: Company name and address: Affiliate information: parent company, joint venture partners, and potential teaming partners

· Point of contact (names, titles, phone numbers and email addresses)

· DUNS number, as registered in the System for Award Management (SAM) at https://beta.sam.gov/ (Must correlate with SAM registration) Socio-economic status. Service Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses must be verified in the VA’s VetBiz Vendor Information Portal at https://www.vip.vetbiz.va.gov/, and must submit documentation that the firm is capable of providing 50% of the work by its own forces or by that of another SDVOSB/VOSB in accordance with Public Law 109-461.

· Qualifications statement detailing experience/ability to provide the services described in the Statement of Work.

Copies of the solicitation will not be available for mailing. Response to this notice shall be sent via email to James.Moore14@va.gov no later than Monday, 8/23/2021 at 4:00 PM. Subject Line of email shall read “Sources Sought Response – Radiation Equipment Inspection.

STATEMENT OF WORK

INTRODUCTION: Maintenance of proper records and inspections of equipment is highly regulated by JAHCO, NHPP, and other State Agencies. Specific review by Physicist has allowed for zero errors in record keeping and has allowed us to provide the highest of quality images to our Veterans. The inspection process for equipment is required by statue and there are no physicists employed by the VA Maine Healthcare System.

TITLE OF PROJECT: Physicist’s Quarterly review of documentation and yearly inspection of ionizing radiation emitting equipment throughout the VA Maine Healthcare System, inclusive of Radiology Department, Dental, CBOC’s, Vascular, and Cardiology

AUTHORITY FOR THE PROJECT: Continuity of inspection plans. Required by regulation on an ongoing basis.

PURPOSE OF THE PROJECT: Quarterly review of Radiology Documentation and yearly physical inspection of ionizing radiation emitting equipment per regulation.

BACKGROUND: Ionizing Radiating Emitting equipment is required to be inspected at set intervals as well as if there are any major repairs of specific parts. Diagnostic documentation is required to be inspected on a yearly basis and required that specific information and documentation be held for set periods of time. With multiple potential agencies reviewing documentation quarterly review from specialist aids in the omitting of any.

SCOPE AND METHODOLOGY: Currently being performed – continuation of proper services TASKS AND ASSOCIATED DELIVERABLES: Physicist will bring own testing equipment

DESCRIPTION OF TASKS AND ASSOCIATED DELIVERABLES:

The contractor shall respond within 12 business hours from the time of notification by the Contracting Officers Representative (COR) or designee. Notification can occur at any time, 24 hours a day (7) days a week, including Holidays.

All major repairs and set specific repairs, by regulation, require that an inspection be conducted within 30 days of the repair as notified by the Contracting Officer’s Representative (COR) or designee’s initial call. For example, if the COR or designee calls on Monday the 1st at 8:00 AM the vendor has till 10:00 AM Tuesday the 2nd of that month to notify the COR or designee of the company’s inspector’s arrival time. The arrival of the inspector must be no later than 16 business hours on site. Once the inspector has arrived on site and conducted the inspection. The vendor will have to complete the required filling of proper reporting documentation within the 30th day of repair or initial inspection per regulation.

All work shall be performed within Federal and state of Maine regulations regarding Ionizing Radiating Emitting equipment.

Inspection can be at any of the following Locations Togus 1 VA Center Augusta, ME 04330, Community Based Outpatient Clinic(s) (CBOC’s) at Lewiston 15 Challenger Drive Lewiston, ME 04240, Bangor 35 State Hospital Drive Bangor, ME 04401, Portland 144 Fore Street Portland, ME 04101.

August 19, 2021

Sources Sought Notice