36C24120Q0318-000.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice D318 SCADA System Service Contract.

01053-9764 36C24120Q0318 05-11-2020 N 541512 Department of Veterans Affairs

VA CENTRAL WESTERN MASSACHUSETTS HCS

Acquisitions-90 421 North Main Street Leeds MA 01053-9764 Joshua Gallien Joshua.Gallien@va.gov Joshua.Gallien@va.gov Joshua.Gallien@va.gov Combined Synopsis Solicitation – West Haven Connecticut VAMC – SCADA System Emergency Repairs and Programming Updates

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 36C24120Q0318 and the solicitation is issued as a request for quotation (RFQ).

(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-05.

(iv) This requirement is being issued as an open market, unrestricted. The associated NAICS code is 541512 – Computer System Design Services and small business size standard is $30 million.

(v) The Government intends to award a firm-fixed price award for emergency services and programming updates for the West Haven VAMC 950 Campbell Ave, West Haven, CT 06516-2770. Please see the attached Performance Work Statement for full requirement details. Please complete the Price Schedule below and submit with the quote submission.

Contract Period: Base POP Begin: 18-May-2020 POP End: 17-May-2021

Normal Work Hours:

After Hours:

Weekends:

VA will set a Not To Exceed Amount each Year Contract Period: Base POP Begin: 18-May-2020 POP End: 17-May-2021

Contract Period: Option 1 POP Begin: 18-May-2021 POP End: 17-May-2022

Normal Work Hours:

After Hours:

Weekends:

VA will set a Not To Exceed Amount each Year Contract Period: Option 1 POP Begin: 18-May-2021 POP End: 17-May-2022

Contract Period: Option 2 POP Begin: 18-May-2022 POP End: 17May-2023

Normal Work Hours:

After Hours:

Weekends:

VA will set a Not To Exceed Amount each Year Contract Period: Option 2 POP Begin: 18-May-2022 POP End: 17May-2023

Contract Period: Option 3 POP Begin: 18-May-2023 POP End: 17-May-2024

Normal Work Hours:

After Hours:

Weekends:

VA will set a Not To Exceed Amount each Year Contract Period: Option 3 POP Begin: 18-May-2023 POP End: 17-May-2024

Contract Period: Option 4 POP Begin: 18-May-2024 POP End: 17-May-2025

Normal Work Hours:

After Hours:

Weekends:

VA will set a Not To Exceed Amount each Year Contract Period: Option 4 POP Begin: 18-May-2024 POP End: 17-May-2025

(vi) The Contractor shall provide all resources necessary to conduct emergency repairs and programming updates IAW the attached Performance Work Statement. Please see the attached PWS for full requirement details.

(vii) The Place of Performance as described per the PWS.

West Haven VAMC 950 Campbell Ave West Haven, CT 06516-2770

(viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda’s to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998), 52.217-5 Evaluation of Option (JUL 1990), 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008), 52.212-3 Offeror Representation and Certifications-Commercial Items (MAR 2020)

(ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement.

Submission of Quotes:

Evaluation Process:

Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.

The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price (Follow these instructions):

0. Offeror shall complete the attached Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces.

0. Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items", and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.

1. Past Performance:

1. Provide (3) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant). Please utilize Attachment 1 – Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Performance Work Statement. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources.

1. Technical: The offeror’s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Performance Work Statement in a timely efficient manner.

2. Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the Performance Work Statement.

2. Contractor shall demonstrate that their technicians meet the qualification standards stated in the Performance Wort Statement.

2. The Contractor shall submit justification of capability to work with SCADA System Cimplicity and hardware G.E. RXI 1000

2. If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort.

1. Veterans Preference Factor (per 852.215-70): The Government will assign evaluation credit for an Offeror (prime contractor) which is a Service-Disabled Veteran-Owned (SDVOSB) or a Veteran-Owned Small Business (VOSB). Non-SDVOSB/VOSB Offerors proposing to use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor.

3. For SDVOSBS/VOSBs: In order to receive credit under this Factor, an Offeror shall submit a statement of compliance that it qualifies as a SDVOSB or VOSB in accordance with VAAR 852.215-70, “Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors”. Offerors are cautioned that they must be registered and verified in Vendor Information Pages (VIP) database (http://www.VetBiz.gov).

3. For Non-SDVOSBs/VOSBs: To receive some consideration under this Factor, an Offeror must state in its proposal the names of SDVOSB(s) and/or VOSB(s) with whom it intends to subcontract, and provide a brief description and the approximate dollar values of the proposed subcontracts. Additionally, proposed SDVOSB/VOSB Subcontractors must be registered and verified in VIP database (http://www.VetBiz.gov) in order to receive some consideration under the Veteran’s Involvement Factor.

(x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy.

(xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda’s to the clause: 52.252-2 Clauses Incorporated by Reference (FEB 1998), 52.217-9 Option to Extend the Term of the Contract (NOV 1999), 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013), 852.203-70 Commercial Advertising (MAY 2008), 852.219.75 Subcontracting Commitments Monitoring and Compliance (JUL 2018), 852.232-72 Electronic Submissions of Payment Requests (NOV 2018) Subcontracting Commitments - Monitoring and Compliance This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments.

(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.209-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-13, 52.232-33, 52.222-41, 52.222-42, 52.222-43 (Wage Determination Applicable (West Haven VAMC – New Haven County – WD 2015-4127 (Rev.-13), 52.222-55, 52.222-62.

(xiii) All contract requirement(s) and/or terms and conditions are stated above.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement.

(xv) RFQ responses are due 11-May-2020 at 10:00 AM EST. RFQ responses must be submitted via email to: JoshuaGallien@va.gov. Hand deliveries shall not be accepted.

(xvi) The POC of this solicitation is Joshua Gallien (Joshua.Gallien@va.gov).

Performance Work Statement Department of Veterans Affairs (VA) Connecticut Healthcare System Electric Shop Annual Service Contract for Supervisory Control and Data Acquisition (SCADA) Emergency repairs and Programming Updates Purpose:

The purpose of this contract is to establish a SCADA Emergency repair and programming updates at the West Haven VA Medical Center. The SCADA system controls the transfer of loads and testing of the facility electrical distribution and emergency generators. A contract shall be awarded for a base year (12 months) with four (4) potential annual option years to be exercised at the discretion of the Contracting Officer.

Location of Services:

West Haven VAMC 950 Campbell Ave West Haven, CT 06516-2770

General Information:

The current SCADA system in use is: Cimplicity The system hardware being controlled is: G.E. RXI 1000

1. Description of services:

All work will be performed by Contractor with PIV Access

· Provide eight (8) straight-time (ST) days of as-needed, as-requested technical support and troubleshooting. Services to be conducted between normal business hours 7:00AM Est to 3:30PM Est.

· Provide four (4) ST Quarterly Visits on-site to proactively check system health, error messages, communications, etc.

· Provide four (4) ST Open days for unscheduled maintenance on and/or off site as-needed, as-requested support

· Vendor shall allow for the addition of additional support days if needed to include nights and weekends if requested.

2. Work with the VA to obtain remote access capability to allow for remote troubleshooting to potentially remove the need for round trip travel on some troubleshooting efforts technical support and troubleshooting

3. Vendor Supplied:

Any Necessary software updates complete all Veteran’s Administration Connecticut (VACT) training and furnish any documentation needed to gain Remote access to the SCADA System.

Attachment “A” Records Management Language for Contracts The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

See attached document: S02_Past Performance Worksheet.

See attached document: P07_Wage Determination_15-4127 (Rev-13).