36C24120Q0247-002.docx

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information: Long Range Dental Lab Contract

Original Response Date:

Contracting Office Address

NCO1

White River Junction VAMC 215 North Main Street White River Junction, VT 05009-0001 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotations are requested, and a written solicitation document will not be issued.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC Number 2020-04, Dated January 15, 2020.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339116, with a small business size standard of 500 Employees.

The Jamaica Plain and Brockton VAMCs is seeking to purchase Dental Lab Services and Supplies.

All interested companies shall provide quotations for the following:

Supplies

Schedule of Items:

Base Year 05/01/2020-04/30/2021

Option Year 1 – 05/01/2021-04/30/2022

Option Year 2 - 05/01/2022 – 04/30/2023

Option Year 3 – 05/01/2023-04/30/2024

Option Year 4 – 05/01/2024 – 4/30/2025

Services

PERFORMANCE WORK STATEMENT (PWS)

I. DEFINITIONS

1. VA Boston Healthcare System Jamaica Plain and Brockton Campuses

1. Special Handling: Certain circumstance may dictate the need for a dental order to be picked up, specially shipped and returned same day but no longer than 2 days., overnight, or processed within a shorter time frame.

1. Routine Handling: A dental laboratory work authorization that is usually, performed and returned, within a specified time frame.

1. Turn Around Time (TAT): The length of elapsed time between pickup of the dental lab order by the contractor until the receipt of the complete order by VA Dental Service.

1. COR: Contracting Officer’s Representative.

1. SAD: Standards of Acceptable Deliverables.

1. Dental Laboratory Services: Those laboratory procedures that are required for the treatment of dental patients. These would include, but not be limited to, all laboratory fabrication aspects of complete dentures, removable partial dentures, fixed partial dentures and crowns, and dental implant prosthesis.

1. Working Day: Any twenty-four hour period of the typical administrative work week, i.e. Monday through Friday (M-F). For example, if the contractor is allowed 5 working days for a prosthesis and is picked up on a Monday, it would be due back to VA the following Monday. Federal holidays occurring M-F are not considered a working day.

II. TERM OF CONTRACT

The proposed contract period is for one year 1 with four (4) 12-month option periods, Anticipated Period of Performance:

Base Year – 05/01/2020-04/30/2020 Option Year 1 – 05/01/2021-04/30/2021 Option Year 2 – 05/01/2022-04/30/2022 Option Year 3 – 05/01/2023-04/30/2023 Option Year 4 – 05/01/2024-04/30/2024

III. SCOPE

The Contractor shall provide all resources necessary to accomplish the requirements described in the Performance Work Statement (PWS). The Contractor shall provide dental laboratory services outlined in this PWS. The contractor shall furnish local pickup Monday through Friday between the hours of 8:00 a.m. and 4:00 p.m. Eastern standard time.

The purpose of this resulting contract is for provision of quality products within 3, 5, or 7 business days depending on the request. The contractor shall have overnight or same day capabilities, also. The Contractor shall package and mark requests for pickup and return and be responsible for all costs associated with pickup and return including mailers, packaging, etc.

All labor, transportation, materials, general dental laboratory tools, equipment and supervision required to provide Dental Prostheses to the VA Boston Healthcare System, Jamaica Plain Campus 150 So. Huntington Ave. Jamaica Plain, MA 02130, Brockton Campus 940 Belmont St. Brockton, MA 02301 is the responsibility of the contractor. The Contractor is required to bill on a weekly basis. No changes are to be made to the Rx without the permission of the sending provider. Contractor must have products that are 100% American Made.

The dental laboratory services that may be authorized under this contract include, but are not limited to:

· Fabrication of porcelain fused to metal crowns and fixed partial dentures

· Fabrication of Full gold crowns and fixed partial dentures

· Implant supported crowns and fixed partial dentures

· Abutments

· Resin-bonded bridges

· Removable partial denture frameworks

· Diagnostic wax-ups for crown and bridge (C&B) cases

· Custom provisional C&B prostheses

· All-ceramic C&B prostheses

· Implant connecting bars (precious metal/titanium)

· C&B metal/titanium/zirconium substructures

· Application of veneering porcelain to existing/VAMC submitted metal or ceramic C&B copings and fixed partial denture (FPD) substructures.

· Removable Prosthesis

· Full Denture Set-up

· Full Denture Finish

· Denture relines and repairs

· Partial repairs

· Nightguards

· Bite blocks

· Base trays

· Packaging shall include lab prescriptions, packaging and lab bags for VA cases. Pick up and delivery twice a day.

· Includes custom shading for walk-in veterans.

· Lab shall have capability of keeping digital files of completed work.

The Contractor shall provide sufficient management to ensure that the work specified in this contract is performed efficiently, accurately, on time, and in compliance with the terms and conditions of the contract. The Government reserves the right to add additional dental products and/or services, within the scope of the original contract, via a Bi-lateral modification.

IV. GENERAL REQUIREMENTS

The Contractor shall provide services and support to VAMC Boston as defined herein.

1. The Contractor shall fabricate dental prosthetic items in strict accordance with the dental laboratory order for the fabrication of dental prostheses, which shall include but not be limited to the following; all laboratory fabrication aspects of complete dentures, removable partial dentures, fixed partial dentures and crowns, and dental implant prosthesis.

2. Special handling shall be required on specific orders and will be authorized on a case by case basis by the VAMC.

3. Special/customized fabrication standards shall be required on specific orders and will be authorized on a case by case basis by the VAMC.

4. The contractor shall be a full-service dental laboratory that shall integrate the combined treatment needs of the prosthetic patient requiring simultaneous fixed, removable and implant prosthetics.

5. The normal turnaround time (in working days as defined) for dental prosthetic items shall be within 3, 5, or 7 days ARO depending on the prosthese. The contractor shall have capability to also provide a 1-2 Day Turnaround. In case of longer turn-around times, the Contractor must notify the COR of the delay, in writing, as soon as the delay becomes known and before the maximum number of days has expired. This notification must include the reason for delay and the requested amount of additional time.

6. All packaging, laboratory prescriptions, shipping and handling labels /mailers shall be supplied by the contractor to the VAMC. Contractor shall provide for all shipping and handling costs related to this requirement (ie Fedex, UPS, etc.)

Place of Performance

150 S. Huntington Avenue Jamaica Plain, MA

Place of Performance

940 Belmont Street Brockton, MA Jamaica Plain, MA

Award will be made to the quoter whose quotation offers the best value to the government, considering technical capability, past performance, Distance with public transportation access, and price. The government will evaluate information based on the following evaluation criteria by Comparative analysis under Simplified Acquisition Procedures (SAP) below:

The evaluation factors are in descending order of importance. Technical, past performance, when combined are more important than price.

1 – Technical – The Contractor must meet or exceed the requirements in the performance work statement and the Schedule.

2 – Past Performance – The Contractor shall show that they have past performance on Dental Lab Contracts and shall give references with their quote. They shall also show that they have technical quality in past performance by having at least 3 letters of reference.

3 – Price – the price shall be fair and reasonable.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (OCT 2018)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (DEC 2019)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (OCT 2018) [Insert a statement regarding any addenda to FAR 52.212-4] Addendum to FAR 52.212-4 – Show FAR clauses followed by VAAR clauses in numeric order. List all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.

52.252-2 Clauses Incorporated by Reference (FEB 1998) [Fill in as follows] [F][C] http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.216-22 Indefinite Quantity 52.219-14 Limitations on Subcontracting

852.203-70 Commercial advertising 852.219-76 Subcontracting Plans Monitoring and Compliance.

852.232-72 Electronic submission of payment requests.

.852.237-74 Non-Discrimination in Service Delivery.

852.246-71 Rejected Goods.

852.247-73 Packing for Domestic Shipment.

Full text 52.216-1 Type of Contract.

As prescribed in 16.105 , complete and insert the following provision:

Type of Contract (Apr 1984) The Government contemplates award of a a firm fixed price under simplified acquisition procedures contract resulting from this solicitation.

(End of provision) 52.216-18 Ordering.

As prescribed in 16.506(a), insert the following clause:

Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 05/01/2020 through 04/30/2025.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause) 52.216-19 Order Limitations.

As prescribed in 16.506(b), insert a clause substantially the same as follows:

Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of $250,000.00

(2) Any order for a combination of items in excess of $250,000.00 or (3)A series of orders from the same ordering office within 15 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c)If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 2 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.217-7 Option for Increased Quantity-Separately Priced Line Item.

As prescribed in 17.208(e), insert a clause substantially the same as the following:

Option for Increased Quantity-Separately Priced Line Item (Mar 1989) The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within [insert in the clause the period of time in which the Contracting Officer has to exercise the option]. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

(End of clause) 52.217-9 Option to Extend the Term of the Contract.

As prescribed in 17.208(g), insert a clause substantially the same as the following:

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 Years.

(End of clause) 52.219-6 Notice of Total Small Business Set-Aside.

As prescribed in 19.508(c), insert the following clause:

Notice of Total Small Business Set-Aside (Nov 2011)

(a) Definition. “Small business concern,” as used in this clause, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation.

(b) Applicability. This clause applies only to-

(1) Contracts that have been totally set aside or reserved for small business concerns; and

(2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) General.

(1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected.

(2) Any award resulting from this solicitation will be made to a small business concern.

(d) Agreement. A small business concern submitting an offer in its own name shall furnish, in performing the contract, only end items manufactured or produced by small business concerns in the United States or its outlying areas. If this procurement is processed under simplified acquisition procedures and the total amount of this contract does not exceed $25,000, a small business concern may furnish the product of any domestic firm. This paragraph does not apply to construction or service contracts.

(End of clause)

852.247-71 Delivery Location.

DELIVERY LOCATION (OCT 2018)

Shipment of deliverable items, other than reports, shall be to: the designated VAMC, Jamaica Plain, or Brockton. Address is in the Performance Work Statement.

(End of clause)

PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

Material shall be packed for shipment in such a manner that will insure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with regulations of carriers as applicable to the mode of transportation.

(End of clause)

(End of Addendum to 52.212-4)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (JAN 2020)

The following subparagraphs of FAR 52.212-5 are applicable:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E. Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kapersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2019) Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78) (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995)

(4) 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).

(8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015)

(9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018)

(14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

(16) 52.219-8, Utilization of Small Business Concerns (Oct 2018)

(17)(i) 52.219-9, Small Business Subcontracting Plan (Aug 2018)

(19) 52.219-14, Limitations on Subcontracting (Jan 2017)

(20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999)

22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013)

(26) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (JAN 2020 2019)

(27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

(28)(i) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246)

(29)(i) 52.222-35, Equal Opportunity for Veterans (Oct 2015)

(30) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014)

(31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496)

(33)(i) 52.222-50, Combating Trafficking in Persons (Jan 2019)

(34) 52.222-54, Employment Eligibility Verification (Oct 2015).

(42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513)

(45)(i) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

(47)(i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014)

(51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007)

(52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007)

(55) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018)

(56) 52.232-34, Payment by Electronic Funds Transfer--Other than System for Award Management (Jul 2013)

(59) 52.242-5, Payments to Small Business Subcontractors (Jan 2017)

FAR PROVISIONS:

52.212-1 Instructions to Offerors-Commercial Items (OCT 2018)

Addendum to FAR 52.212-1

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

52.209-7 Information Regarding Responsibility Matters (OCT 2018)

52.217-4 Evaluation of Options Exercised at Time of Contract Award (JUNE 1988)

52.222-56 Certification Regarding Trafficking in Persons Compliance Plan (MAR 2015)

52.216-1 Type of Contract.

Type of Contract (Apr 1984) The Government contemplates award of a Firm Fixed Supply contract resulting from this solicitation.

(End of provision) 52.216-27 Single or Multiple Awards.

Single or Multiple Awards (Oct 1995) The Government may elect to award a single delivery order contract or task order contract or to award multiple delivery order contracts or task order contracts for the same or similar supplies or services to two or more sources under this solicitation.

(End of provision) 52.232-38 Submission of Electronic Funds Transfer Information Submission of Electronic Funds Transfer Information with Offer (Jul 2013) The offeror shall provide, with its offer, the following information that is required to make payment by electronic funds transfer (EFT) under any contract that results from this solicitation. This submission satisfies the requirement to provide EFT information under paragraphs (b)(1) and (j) of the clause at 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management.

(1) The solicitation number (or other procurement identification number).

(2) The offeror’s name and remittance address, as stated in the offer.

(3) The signature (manual or electronic, as appropriate),…