36C10X20Q0207 0001_2.docx

36C10X20Q0207 Contract Opportunity Amendment to a Previous Combined Solicitation

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* = Required Field Contract Opportunity Amendment to a Previous Combined Solicitation J063 CRRC Security System Camera Replacement (VA-20-00065832) 21703 36C10X20Q0207 09-07-2020 10:00

EASTERN TIME, NEW YORK, USA

N

SDVOSBC

334220 Strategic Acquisition Center - Frederick Department of Veterans Affairs 5202 Presidents Court, Suite 103 Frederick MD 21703 Cedric Jackson cedric.jackson@va.gov

The purpose of the amendment is to:

1. Incorporate changes to PWS section, B.3 Cost Schedule, Section C clauses, Section D. Attachments, Update Section E.1 Instructions to Offerors and provide all questions and answers received in response for the solicitation referenced in block 9a.

2. Clarify the new due date for question and answer session and extend the due date/time for quotes as identified in Block 11 of the SF 30.

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 08-27-2020

NONE

36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs 5202 Presidents Court, Suite 103 Frederick MD 21703 36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs 5202 Presidents Court, Suite 103 Frederick MD 21703 To all Offerors/Bidders

36C10X20Q0207 08-19-2020

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: September 7, 2020, 10:00am ET The purpose of this amendment is to:

1. Incorporate changes to PWS section, B.3 Cost Schedule, Section C clauses, Section D. Attachments, Update Section E.1 Instructions to Offerors and provide all questions and answers received in response for the solicitation referenced in block 9a.

2. Clarify the new due date for question and answer session.

3. Extend the due date /time for quotes as identified in Block 11 above.

4. All Government responses and changes to the PWS are marked in BLUE text.

5. All other terms/conditions of the solicitation remains the same.

Todd Synder Contracting Officer

CRRC SECURITY CAMERA REPLACEMENT QUESTION AND ANSWER SESSION

QUESTION 1: This document refers to a requirement for Lenel certification - this is listed both on page 11 Section 8.0 as well as page 38, Section C. Factor Three. This appears to be a Pelco VideoExpert system and we are a certified Pelco partner with the necessary certifications. What is the reason for the Lenel certification requirement?

RESPONSE 1: Lenel certification is no longer required has been removed from solicitation.

QUESTION 2: Regarding the above solicitation, page 9 of 62, Section 4.0 Scope of Work has a note/comment that model numbers will be provided so that salient characteristics can be identified. Can you advise if this information is available?

RESPONSE 2:

The model numbers have been incorporated into PWS Section 4.0. The 58 cameras to be replaced are at least 10 years old. However, the Video Monitoring System (VMS) was replaced in 2019 with Pelco VideoXpert system. Therefore, VA only requires 58 cameras to be replaced in accordance with Section 4.0. Please see updated PWS Section 4.0 scope of work for brand name or equal to PELCO Cameras model number.

QUESTION 3: Page 14, B.3. Price/Cost Schedule: CLIN 0004 - if a model number cannot be provided, can you please specify what Megapixels (MP) (image size, ie. 2MP, 3MP, 8MP) camera you are seeking and also whether Infrared (IR) capability is required?

RESPONSE 3: See response to Question 2.

QUESTION 4: What is correct due date? Web page says 8/28/20 but documents say 09/4/2020 at 10:00 AM ET? What is the true RFP submission date?

RESPONSE 4:, The solicitation will expire on September 7, 2020 at 10:00am ET. Please refer to the amendment 0001 for further details for due date and time for new question and answer session.

QUESTION 5: Is project tax exempt?

RESPONSE 5: This requirement is a commercial buy and is subject to Federal, State and Local taxes.

QUESTION 6: what is the date for submittal of questions for the CRRC facility in Martinsburg WV? I received documentation that states that the deadline in today at 10:00AM but on another I have the date for the submissions on Tuesday August 25th? What is the true date for the question(s) submission?

RESPONSE 6: There is a typo in the amendment RFQ 2 for the question and answer session. The Question and answer session expired on August 24, 2020 at 10:00 ET.

New question and answer section have been updated in E.1 instructions to Offeror. Question and answer section will end on September 1, 2020 at 1:00pm ET.

QUESTION 7: What is the preferred resolution for the Pelco product line?

RESPONSE 7: See response to Question 2.

QUESTION 8: Does the VA, at the facility, have an existing VMS in place at this time?

RESPONSE 8: Yes, Per Scope of Work (4, B), Cameras and firmware must be compatible and shall be programmed for viewing through the newly installed Pelco VideoXpert Video Management System. VideoXpert is the VMS being utilized.

QUESTION 9: Do they want the interior cameras mounted in the ceiling tiles or surface mounted on the walls?

RESPONSE 9: Please see attached CRRC Security Diagram PPT. for indicators where mounts are in the ceiling or surface.

QUESTION 10: Will a man-lift be needed? It appears to be a three (3) story building?

RESPONSE 10: Building is one story. No lift is required. A tall ladder will be required in the maintenance/courtyard area.

QUESTION 11: All electrical needs to be supplied by the VA?

RESPONSE 11: If electrical required, the VA will supply. If additional wiring is required the awardee should submit the requirement to VA 2 weeks in advance to schedule for installation of wiring.

QUESTION 12: Does the VA have the necessary license(s) for the 58 cameras?

RESPONSE 12: VA is utilizing VideoXpert Enterprise does not require individual licenses, therefore licenses are covered under VideoXpert Enterprise.

QUESTION 13: Will the site require new wiring that goes with the security cameras or are we using existing wiring connections?

RESPONSE 13: Contractor will use existing wiring any additional wiring refer to question 11.

QUESTION 14: Is the Pelco software system already in place?

RESPONSE 14: Yes, as indicated in the PWS Section 4.0.

QUESTION 15: Are we replacing the entire camera system or are there areas that will require new installs?

RESPONSE 15: No the VA only wants to replace the security cameras. Please see scope of work (4.B). Purchase and install 58 (fifty-eight) replacement cameras at the CRRC. See attached diagram for camera locations. Cameras and firmware must be compatible and shall be programmed for viewing through the newly installed Pelco VideoXpert Video Management System. There are no areas that will require new location installs.

QUESTION 16: Is PELCO video system VMS the only option in terms of responding to this Solicitation?

RESPONSE 16: Pelco VideoXpert VMS is the current system that is being utilized as stated above. VA has a need to replace cameras only that is compatible with Pelco VideoXpert VMS in accordance with PWS Section 4.0.

QUESTION 17: Would you accept the Genetec platform (Security Center)?

RESPONSE 17: The VA is not looking to replace the existing VMS, only replacing the cameras.

QUESTION 18: Would Axis cameras be an acceptable alternative to the PELCO cameras?

RESPONSE 18: Cameras should be as listed in the PWS (equivalent to model and compatible to current VMS). See PWS section 4.0 for model numbers brand name or equal.

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

U.S. Department of Veterans Affairs Financial Services Center

PO BOX 149971

(see Section B.3 invoicing/payment) Austin TX 78714-8917 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PERFORMANCE WORK STATEMENT

1.0 Background

The United States Department of Veterans Affairs, Office of Information and Technology (OIT) has a 66,000 square foot facility with an existing electronic security system. This system is managed by the OIT Space and Facilities Management (SFM) Service. The Security Camera system was installed at the facility in 2010. In 2019, the Video Monitoring System (VMS) was replaced with a new VMS, Pelco VideoXpert Management System. However, the cameras were not replaced are reaching their end of life cycle.

2.0 Place of Performance

Tasks under this PWS shall be performed at the Capital Region Readiness Center (CRRC) located at 221 Butler Avenue, Building 511, Martinsburg, WV 25405.

Travel is not authorized for this contract. No travel expenses shall be reimbursed.

2.2.a Site Visit Highly Recommended

Martinsburg CRRC is a one-story structure with office space, secure data floor space and two-bay loading dock area. Ceiling heights vary throughout the building. Cameras are located on the ground floor and are accessible via ladder. No lift is required. All items brought into the facility are subject to a search by the VA Police. All visitors must be scheduled in advance and have a photo ID for entry.

Face masks are required to be worn during your visit and temp checks are conducted upon entry to the VA Medical Center campus. Due to the nature of the facility operations, security measures shall be followed for entering/exiting the building. Care should be taken with the removal of any ceiling tiles; if damaged or broken the contractor is responsible for new tiles. All debris and dust should be cleaned while working in the various locations.

Due to the number and variation of security cameras to be replaced in various locations throughout the building associated with this requirement it is highly recommended that contractors conduct a site visit in accordance with FAR 52.237-1 and adhere to FAR 52.237-2. highly recommended that a site visit/inspection be conducted prior to the close of this solicitation and submission of quotes.

The CRRC Camera Diagram PowerPoint is attached in the solicitation, shows were the cameras are located throughout the building and identify what type of camera to be replaced in that location for a total of 58 cameras. We do not foresee any additional electrical wiring to be installed, as the current cameras are already in use, but have reach their life expectancy. Contractor(s) shall coordinate with Contract Specialist via email to schedule and arrange for site visit/inspection with the onsite COR. A Site Visit Log-in form (see Section D.2, Attachment B) must be signed by both parties, COR/Designee and the Contractor, and must be submitted with Contractor’s quote if site visit was conducted. Government is not responsible for any Contractor costs associated with the site visit. This will be the only site visit offered prior to the start of performance; the Government does not anticipate holding any additional site visits after award.

Note: This is a Request for Quote (RFQ) in accordance with FAR Subpart 12.6 and is conducted under FAR 13 Simplified Acquisition Procedures (SAP). The site visit sign in form is completed by each contractor who conducts a site visit and used for VA internal purposes; therefore, completed sign in forms will not be posted to Contracting Opportunities.

3.0 Performance Period

The period of performance shall begin upon established kick off meeting, receipt of order (ARO) and conclude 90 days after contract award. Work shall be performed during normal business hours, Monday through Friday 7:00am-4:00pm, Any work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO). There are 10 Federal holidays set by law (USC Title 5 Section 6103) that VA follows: Under current definitions, four are set by date:

New Year's Day January 1 Independence Day July 4 Veterans Day November 11 Christmas Day December 25

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November

4.0 Scope of Work

A. The Contractor shall provide a detailed work plan and, all resources necessary, including supervision, equipment, labor, material, installation, supplies, and cleanup for all deliverables described in this Performance Work Statement (PWS), while minimizing downtime of the security cameras being replaced throughout the building, maintain overall security posture and protection.

B. Purchase and install 58 (fifty-eight) replacement cameras at the CRRC. See attached diagram for camera locations. Cameras and firmware must be compatible and shall be programmed for viewing through the newly installed Pelco VideoXpert Video Management System.

1. Install 25 (twenty-five) 180-degree Pelco multi-lens cameras (interior) or equivalent to Pelco panoramic, 12 MPX IP camera- Optera 180-degree Model IMM12018. (Per Product/Technical Specification)

2. Install 23 (twenty-three) 180-degree Pelco multi-lens cameras (exterior) or equivalent to Pelco panoramic, 12 MPX IP camera IMM12018 (Per Product/Technical Specification)

3. Install 1 (one) 360-degree Pelco multi-lens camera (interior) or equivalent to Pelco panoramic, 12 MPX IP camera-- Optera 360-degree Model IMM12036 (Per Product/Technical Specification)

4. Install 9 (nine) Pelco fixed dome cameras (interior) or equivalent to Pelco Sarix IMP 3 (Per Product/Technical Specification)

C. Program cameras so they are viewable in the current installed Video pert system.

D. Uninstall existing cameras and replace with new equipment.

E. On-site kick off meeting to be held at the CRRC within 5 days of award to allow awardee to walk through the facility and confirm all cameras prior to ordering.

F. Provide boxes for storing of old equipment that will be excessed. Vendor will place these in a designated area specified by the VA. All parts which are removed and replaced shall be turned over to the VA CRRC COR G. Equipment installed by the awardee shall be new Manufacturer parts. At no time shall the awardee use reconditioned or refurbished parts without written approval by the VA CRRC COR, Melissa Kirby.

H. Test all cameras to assure they are working properly and that proper views of the cameras are set to assure the best coverage.

I. Provide the VA with pertinent information regarding the cameras, i.e., warranty, instruction manual, etc.

J. Confirm that all existing cable will be reused and is in good working order. Notify the VA of any issues prior to installation of the equipment.

5.0 TASKS AND DELIVERABLES

6.0 Contractor Requirements

A. The Contractor, at a minimum, shall provide a Project Manager or authorized designee who shall have complete authority to act for the contractor during the term of the contract and shall be responsible for all contractual matters relating to the daily operations of this project.

B. The Contractor shall provide materials that meet Environmentally Preferable Product (EPP) requirements in Executive Order 13101.

C. The Contractor shall provide products and materials that meet Americans with Disabilities Act (ADA) requirements P.L. 110-325.

D. The Contractor shall provide products that are considered an ergonomically appropriate design, where applicable.

E. The Contractor will be responsible for any damages caused by the contractor or their agents.

F. The Contractor shall provide cameras that are in compliance with 2019 National Defense Authorization Act (NDAA) & Hikvision / Dahua Sanctions.

7.0 PERFORMANCE METRICS

7.1 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The Government will utilize a Quality Assurance Surveillance Plan (QASP) throughout the life of the contract to ensure that the contractor is performing the services required by this PWS in an acceptable manner. The Government may utilize a Performance Based Service Assessment Survey, or other methods to compare contractor performance to the Acceptable Levels of Performance (ALPs). The Government reserves the right to alter or change the surveillance methods in the QASP at its own discretion. The table below defines the Performance Standards and Acceptable Quality Levels for this requirement.

8.0 7.0 VA Responsibilities A. Provide secure storage space for excess equipment as well as secure, temporary storage for new equipment integration.

B. Provide facility access and escort vendor as required.

9.0 CHANGES TO PERFORMANCE WORK STATEMENT AND CONTRACT

Any changes to this PWS and associated tasks shall be authorized and approved through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the Contractor.

10.0 8.0 Contractor Experience/Qualifications

10.1 Installation Contractor Qualification Requirements and Key Staff

A. Project Manager and/or Lead Technician Qualifications The Contractor shall submit for approval the names and licenses of the company which will be completing the final connections.

B. Installation Technician Qualifications

The Contractor shall submit for approval the name and resume of all employees on their staff who will function as removal and Installation Technicians for this project. Installation Technicians shall have the key personnel qualifications listed in Section 6.0 above. All certifications shall be provided to the COR upon contract start.

C. To be considered for this contract the prospective offeror must provide staff who are knowledgeable and have at least 10 years of experience with complex security systems of similar project size, as well as software, currently being utilized in both locations or similar systems and have a thorough knowledge of VA security directives (6500) and NIST Special Publication (800 Series). Must have at least 3 years of certification in Pelco VideoXpert System.

D. Laborers shall have at least 3 years of experience with installing security system cameras and programming cameras through Pelco VideoXpert. A current resume shall be provided for verification of experience as well as copyies of Lenel/Pelco certification, and any other related information should be submitted on each employee prior to work being performed.

11.0 9.0 Management and Supervision To assure fully adequate and timely completion of all tasks, the contractor shall manage the total work effort associated with the services required herein. Included in the function shall be a full range of management duties including, but not limited to, planning, scheduling, report preparation, establishing and maintaining records and quality control. The contractor shall provide an adequate staff of personnel with the necessary management skills and expertise to assure the performance of the work is in accordance with sound and efficient management practices.

The contractor shall document any open issues, possible problems, or any other items that could hinder the performance of the project or deliverables. Furthermore, resolutions to known problems or foreseen problems/issues shall be included in all deliverables submitted. Any determined issues that need to be addressed shall be communicated to the Government immediately for possible resolution.

12.0 10.0 Records, Reports and Acceptance of Task Orders/Deliverables The Contractor shall maintain records and prepare reports to document the implementation, progress, and completion of tasks as defined in this PWS. A copy of all reports shall be maintained by the contract lead, and a current copy must be provided to the Government. Field service reports must be provided at the time of service prior to departure from the site.

The Contractor shall document any open issues, possible problems, or any other items that could hinder the performance of the project or deliverables. Furthermore, resolutions to known problems or foreseen problems/issues shall be included in all deliverables submitted. Any determined issues that need to be addressed shall be communicated to the Government immediately for possible resolution.

Work and work schedules will be cooperative efforts between the COR and the Contractor. Unless otherwise specified, the COR will have ten (10) workdays after receipt to review and accept/reject identified deliverables. For the purpose of this PWS, workdays do not include weekends and/or federal holidays unless previously agreed to by the COR.

13.0 11.0 Standards of Conduct A. The Contractor shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity and for taking such disciplinary action against their employees as may be necessary.

B. Weapons are prohibited on federal property.

C. The Government reserves the right to direct the contractor to remove an employee from the work location for failure to comply with the Standards of Conduct. The Contractor shall initiate immediate action to replace such an employee to maintain continuity of services at no additional cost to the Government.

D. The Contractor shall maintain satisfactory standards of employee competency, conduct, appearance and integrity and for taking such disciplinary action against their employees as may be necessary. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, the U.S. Department of Veterans Affairs and the Federal Government. The Government reserves the right to direct the Contractor to remove an employee from the work site for failure to comply with the standards of conduct. The Contractor shall initiate immediate action to replace such an employee to maintain continuity of services at no additional cost to the Government.

E. The use of abusive or offensive language, flirting or sexually suggestive language or actions, any form of discrimination or sexual harassment, quarreling, intimidation by words, actions or fighting is strictly prohibited on facility grounds. Also included is participation in disruptive activities that interfere with normal and efficient Government operations. At no additional cost to the Government and to maintain continuity of services, the Contractor shall initiate immediate action to replace such an employee.

F. The Contractor shall not allow any employee, while on duty, to possess, sell, consume, or be under the influence of intoxicants, drugs, or substances that produce similar effects. At no additional cost to the Government and to maintain continuity of services the Contactor shall initiate immediate action to replace such an employee.

G. Contractor will provide necessary safety equipment and abide by the Occupational Safety and Health Administration (OSHA) regulations.

H. The Contactor shall not employ or subcontract with any person on this order if such person is identified to the Contractor by the COR as a potential threat to the health, safety, security or general well-being of other personnel or the operational mission.

I. While on site at the CRRC facility, Contactor employees, consultants, and subcontractors shall wear and display a United States Government-supplied identification badge on their outer clothing between neck and waist unless otherwise approved by the COR for safety restrictions.

14.0 12.0 Safety A. Contractor and their agents must comply with Occupational Safety and Health Association and National Fire Protection Association regulations, where applicable.

B. Contractor shall provide all required Personal Protective Equipment (PPE).

15.0 13.0 Physical Security

B. The Contractor agrees by performing this effort that all associated personnel agree not to disclose any data or information related to this effort without prior approval from the COR.

C. Personnel must provide a valid state photo ID, each day, prior to entry to the facility. Visitor badges (where applicable) must be displayed above the waist, on the outer most garment.

D. This Government site is fully secured; an escort will be required at all times in designated sensitive areas therefore the Contractor shall complete a Security Package in accordance with Sections 9.0 and 9.1. above is required. No work will be performed without the presence of a VA Building Engineer or representative on site.

16.0 14.0 Security and Privacy A. Security Classification. The preparation of the deliverables in this contract will be completed at a moderate level. All deliverables shall fall under Exemption Number Two of the FOIA and no Contractor copyright of deliverables shall be authorized. A moderate level clearance is required; therefore, all Contractor personnel assigned to work on this order will be subject to a background investigation before work can commence.

1. Certifications Not to Disclose Information. In addition to the requirements of this order the Contractor agrees by performing this effort that all associated personnel, both prime and subcontractor, agree not to disclose any data or information related to this effort without prior approval of the COR. This certification shall be incorporated into the Contractor’s proposal and be signed by all personnel performing under this effort.

B. VA sensitive information will be protected IAW the Department of Veterans Affairs (VA) Information Security Rules of Behavior (ROB) provides the specific responsibilities and expected behavior for organizational users and non-organizational users of VA systems and VA information as required by OMB Circular A-130, Appendix III, paragraph 3a(2)(a) and VA Handbook 6500, Managing Information Security Risk: VA Information Security Program.

The VA will supply the contractor with the minimum logical (technical) and/or physical access to VA information and VA information systems for employees, sub-contractors, and: (1) to perform the services specified in the contract, (2) to perform necessary functions for electronic storage or transmission media necessary for performance of the contract, and (3) for individuals who first satisfy the same conditions, requirements, and restrictions that comparable VA employees must meet to have access to the same type of VA information.

All contractors and subcontractors working with VA Sensitive Information are subject to the same investigative requirements as those of regular VA appointees or employees who have access to the same types of information. The level of background security investigation will be in accordance with VA Directive 0710, Handbook 0710, which are available at https://www.va.gov/vapubs/. Contractors are responsible for screening their employees.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

180-degree Pelco multi-lens cameras (interior) or equivalent Compatible with Pelco VideoXpert Video Management System.

Contract Period: Base POP Begin: 09-3014-2020 POP End: 12-3014-2020

180-degree Pelco multi-lens cameras (exterior) or equivalent

Contract Period: Base

360-degree Pelco multi-lens camera (interior) or equivalent

Contract Period: Base

Pelco fixed dome cameras (interior) or equivalent

Contract Period: Base

Delivery, removal of existing cameras (58 units), installation of new cameras, programed and cleanup for all deliverables described in the PWS.

Contract Period: Base

B.4 DELIVERY SCHEDULE

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal…