36C10X19Q0061-0002000.docx
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- National Diversity Internship Program (NDIP) Vendor RFI Federal contract opportunity
- Solicitation number
- 36C10X19Q0061
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36C10X19Q0061 0002 36C10X19Q0061 0002.docx
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 36C10X19Q0061-0001000.docx | DOCX document | |
| 36C10X19Q0061-0001001.docx | DOCX document | |
| 36C10X19Q0061-006.docx | DOCX document | |
| 36C10X19Q0061-007.docx | DOCX document | |
| 36C10X19Q0061-008.xlsx | XLSX spreadsheet |
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5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign) (Signature of Contracting Officer) 03-05-2019 21703 Strategic Acquisition Center - Frederick Department of Veterans Affairs 5202 Presidents Court, Suite 103 Frederick
MD
21703 36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs 5202 Presidents Court, Suite 103 Frederick
MD
21703 To all Offerors/Bidders
36C10X19Q0061 02-15-2019
X X X
The purpose of tis amendment is to:
1) Correct an error in question #35 found on page 7 of Amendment 0001
2) Correct submittal email address in section E.2 for Past Performance Questionaires
ALL TERMS AND CONDITIONS REMAIN IN EFFECT
Please see the attached pages for changes in RED.
QUESTIONS and RESPONSES
35. Are nonprofit organizations under $7.5M eligible to bid on this?
RESPONSE: No. FAR Part 19.001 further states “Concern” means any business entity organized for profit (even if its ownership is in the hands of a nonprofit entity) with a place of business located in the United States or its outlying areas and that makes a significant contribution to the U.S. economy through payment of taxes and/or use of American products, material and/or labor, etc. “Concern” includes but is not limited to an individual, partnership, corporation, joint venture, association, or cooperative. For the purpose of making affiliation findings (see 19.101), include any business entity, whether organized for profit or not, and any foreign business entity, i.e., any entity located outside the United States and its outlying areas.”
E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.
The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:
INSTRUCTIONS TO OFFEROR
| 1. | INTRODUCTION |
| a) | All questions regarding this BPA shall be submitted via email to Rebecca.Ubert@va.gov & Melissa.Maloy@va.gov on or before the date noted in Block 20 of the SF1449. It is requested that all questions be combined into one Microsoft Word document. |
| b) | The quote shall be submitted via email to Rebecca.Ubert@va.gov & Melissa.Maloy@va.gov on or before date referenced in Block 8 of the SF1449. Contractor responses shall be submitted in accordance with the following instructions. |
| 2. | QUOTE FILES |
| a) | Format: The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and RFQ number in the header and/or footer. Quote page limitations are applicable to this procurement. The table below indicates the applicable maximum page count for each volume of the Quote. All files shall be submitted as either Microsoft (MS) Excel (.xls) file, Acrobat Portable Document Format (.pdf) file, MS Word (.doc), or as compatible as indicated in the table. Page size shall be no greater than 8 1/2" x 11". The top, bottom, left, and right margins shall be a minimum of one (1) inch each. Font size shall be no smaller than 12-point. Arial or Times New Roman fonts are required. Characters shall be set at no less than normal spacing and 100% scale. Tables and illustrations may use a reduced font size no smaller than eight (8)-point and may be landscape. Line spacing shall be set at no less than single space. Each paragraph shall be separated by at least one blank line. Page numbers, company logos, and headers and footers are not bound by the 12-point font requirement. Footnotes to text shall not be added. If the quoter submits annexes, documentation, attachments or the like, not specifically required by this RFQ, such will count against the quoter’s page limitations unless otherwise indicated in the specific volume instructions below. Pages in violation of these instructions, either by exceeding the margin, font, or spacing restrictions or by exceeding the total page limit for a particular volume, will not be evaluated. Pages not evaluated due to violation of the margin, font, or spacing restrictions will not count against the page limitations. The page count will be determined by counting the pages in the order they appear in the print layout view. A cover page, table of contents and/or a glossary of abbreviations or acronyms will not be included in the page count of the any volume. However, be advised that any and all information contained within any cover page, table of contents and/or glossary of abbreviations or acronyms submitted with an quoter’s quote will not be evaluated by the Government. |
| b) | File Packaging: Do not compress (zip) quote files. VA Network Security Operations Center (NSOC) has temporarily blocked email attachments with the “.zip” extension as a mitigation measure against the ongoing world-wide ransomware event impacting many organizations. During this time, .zip file extensions will be permanently stripped from email traffic, and will not be recoverable. Due to VA email file size restrictions, offerors are encourage to logically separate their quote into separate emails. If this is necessary, offerors should attempt to contain complete volume within single email transmissions (and not split volumes). Offerors are encouraged to review and ensure that sufficient bandwidth is available on their end of the transmission. |
| c) | Content Requirements: All information shall be confined to the appropriate file. The quoter shall confine submissions to essential matters, sufficient to define the quote, and provide an adequate basis for evaluation. The contractor is responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. The titles for each file are shown in the table below. |
| Volume Number | |
| Factor | |
| File Name | |
| Page Limitations |
| Volume I |
| Technical Approach |
| [Quoter]Tech.[ext] |
15 pages
| Volume II |
| Performance Risk |
| [Quoter]Perf.[ext] |
| 6 (not including PPQs) |
| Volume III |
| Price |
| [Quoter]Price.xls/.xlsx |
Spreadsheet.xls
None
| Volume IV |
| SF1449, Amendments & Other Documents |
| [Quoter].[ext] |
None
VOLUME 1 TECHNCAL APPROACH
Quoters shall at a minimum demonstrate the following in their Technical Approach listed in descending order of importance;
a. Management Plan Demonstrate the ability to manage and implement interdependent program elements, while managing key personnel and maintaining close coordination with the CORs.
b. Recruitment Support Services Demonstrate the ability to recruit diverse students from Minority Serving Institutions that meet the criteria of VA’s NDIP consistent with the PWS.
c. Program Documentation and Reporting Demonstration of a plan to develop and organize accurate records in accordance with the PWS.
VOLUME II –PERFORMANCE RISK
The quoter shall provide a description of up to three (3) contracts for which performance occurred during the five (5) years immediately prior to the quote submission date. The contracts may be held with Federal, State, and local governments or private entities and may represent prime contracts, task/delivery orders, or subcontracts. The contracts may be held by any member of the proposed vendor structure. The contracts must be relevant, defined as services which, when considered as a whole, are similar in size, scope and complexity when compared to the anticipated requirements of this procurement. Data concerning the prime contractor shall be provided first, followed by each proposed major subcontractor, teaming partner, or mentor/protégé, in alphabetical order. For the purposes of this solicitation, a major subcontract is defined as 20% of the total contract effort. For each of the up to three (3) contracts, the quoter shall provide the following:
| 1) | Contract information, to include: |
| a. | Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers); |
| b. | Contracting activity, and current address, Procuring CO's name, e-mail address, and telephone number; |
| c. | Technical representative/CO’s Representative (COR), and current e-mail address, and telephone number. State whether Technical representative/COR was sent the PPQ request or identify the person who the request was made; |
| d. | Contract Number and, in the case of Indefinite Delivery type contracts, General Service Administration (GSA) contracts, and Blanket Purchase Agreements, include Task/Delivery Order Number(s) also; |
| e. | Contract Type (specify type such as Fixed Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc)); |
| f. | Awarded price/cost and final, or projected, final price/cost; |
| g. | Original delivery schedule, including dates of start and completion of work and final, or projected final, delivery schedule, including dates of start and completion of work. |
| 2) | Contract description: The quoter shall provide a narrative explanation describing the scope and purpose of the contract and detailing how the effort is relevant to the requirements of this solicitation. For any contract(s)/task order(s) that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcoming(s) and any corrective action(s) taken to avoid recurrence. The quoters shall indicate if any of the contracts listed were terminated and the type and reasons for the termination. |
| 3) | New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the Quoter shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above. |
| 4) | Complete Past Performance Questionnaires (PPQs): The Government will accept no more than three (3) PPQs (Included as an Attachment to the RFQ). The quoter shall distribute the PPQ found in the RFQ to the POC for each of the past performance references found in the above mentioned narrative. The Government will accept a maximum of three (3) completed PPQs; i.e., only one completed PPQ per reference. The quoter shall instruct the POC at the referenced entity to return a copy of the completed PPQ directly to the Contract Specialist and the CO via email to Melissa.Maloy@va.gov and Rebecca.Ubert@va.gov no later than the closing date specified on the SF 1449, Block 8 (inclusive of any closing date extensions granted via amendment). |
The Government may also consider past performance information obtained through other sources. Past performance information will be utilized to determine the quality of the quoter’s past performance as it relates to the probability of success of the required effort. The Government may use information provided by the quoter in their quote submission, information in both Government and commercial databases, and other available information that VA determines is reasonable. The more closely the previous/current performance of services matches the RFQ requirements in terms of performance (i.e., similar size, scope, and complexity), the more relevant the performance will be considered.
If the quoter has no relevant past performance, it shall affirmatively state that it possesses no relevant past performance.
VOLUME III- PRICE
The quoter shall complete Price Schedule Price Schedule. The quoter must propose pricing for each line item according to the quantities listed in the Price Schedule and shall propose rates and total prices that are rounded to two decimal places.
VOLUME IV - SF1449, AMENDMENTS & OTHER DOCUMENTS
The following shall be included in this volume:
| (1) | Signed SF 1449 and amendment(s), if any. An authorized official of the prime contractor shall sign the SF 1449, amendment(s) and all certifications requiring signature. Only original signatures will be accepted. Typed signatures will not be accepted. An Acrobat PDF file shall be created to capture the signatures for submission. |
| (2) | Any proposed terms and conditions and/or assumptions upon which the quote is predicated. The contractor is hereby advised that any quoter-imposed terms and conditions and/or assumptions which deviate from the Government’s material terms and conditions established by the solicitation, may render the quoter’s quote Unacceptable; thereby, ineligible for award. |
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