36C10E21Q0072_1.docx

36C10E21Q0072

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

VA

36C10E21Q0072 04-21-2021

GREGORY STEVENS

313-354-2194 05-11-2021

3 PM

EDT

00101 Department of Veterans Affairs Veterans Benefits Administration Acquisition Division 1800 G. Street N.W.

Washington DC 20006 X X 532420 $35 Million N/A X 00101 Department of Veterans Affairs Veterans Benefits Administration 2122 W. Taylor St.

Chicago IL 60612 00101 Department of Veterans Affairs Veterans Benefits Administration Acquisition Division 1800 G. Street N.W.

Washington DC 20006

See CONTINUATION Page The contractor will lease and maintain multifunction devices as described herein to the Chicago Regional Office of the Veterans Benefits Administration.

See CONTINUATION Page X X Gregory Stevens

VA-VBA-2020-C7F3A1FC

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Name: ___________________________________________

Address: _________________________________________

City, State, Zip: ___________________________________

Telephone Number: ________________________________

DUNS: __________________________________________

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-34, Payment by Electronic Funds Transfer - Other than System for Award Management, or

[NA] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly [NA]

b. Semi-Annually [NA]

c. Other [X] monthly

4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted via the Tungsten Network website.

5. SUBMISSION OF OFFER:

a. Offerors shall complete Blocks 17, and 30 of SF 1449, the Contract Administration Data on Page 3, and the Price/Cost Schedule listed on Pages 6 – 7.

b. Offerors shall also complete and return all information designated in:

· 52.212-1, INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS, incorporated by reference;

· Instructions for Submission of Quote, pages 39 – 41;

· 52.212-3 Representations and Certifications on page 45 – 62. (Representations and Certifications need not be completed if offeror completed them at the online site www.SAM.gov)

The information/documentation listed above in sections 5 a-b must be returned prior to the date and time specified in Block 8 of SF 1449 in order to be considered for award. Offers will only be received via email sent to gregory.stevens@va.gov The Simplified Acquisition Procedures of FAR Subpart 12.6 and 13.5 are being used to conduct this procurement.

c. By submission of an offer, the offeror acknowledges the requirement that they shall be registered in the System for Award Management (SAM). Offerors who are not registered in SAM should consider applying for registration immediately. Registration in SAM is a requirement to conduct business with the Federal Government. If the offeror is not registered in SAM at the due date and time for the submission of bids, the offeror will be removed from further consideration for award.

d. This procurement is set-aside 100% for Service Disabled, Veteran-Owned Small Businesses. In order to be considered for award, Offerors shall have a valid, current registration at the VA’s Vendor Information Pages (VIP) (https://www.vip.vetbiz.gov/) at the due date and time for the submission of bids. Offerors who are not VIP verified will be rejected as non-responsive.

e. Any resultant contract, if awarded to an SDVOSB, will be subject to the Limitations on Subcontracting clause set forth in this solicitation. For the Government to determine the extent and viability of a contractor being able to comply with this clause, the Government will evaluate the degree to which a prospective offeror will utilize other than service-disabled veteran owned or veteran owned small business concerns in the performance of the contract. (see Instructions for Submission of Bid for further details)

6. BASIS FOR AWARD: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE & STATEMENT OF WORK

ITEM INFORMATION

Operating Lease Plan (including maintenance) for six (6) multifunction devices pursuant to the Statement of Work Contract Period: Base POP Begin: 07-01-2021 POP End: 06-30-2022 PRINCIPAL NAICS CODE: 532420 - Office Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: W074 - Lease or Rental of Equipment - Office Machines, Text Processing Systems, and Visible Record Equipment

Operating Lease Plan (including maintenance) for six (6) multifunction devices pursuant to the Statement of Work Contract Period: Option 1 POP Begin: 07-01-2022 POP End: 06-30-2023

PRODUCT/SERVICE CODE: W074 - Lease or Rental of Equipment - Office Machines, Text Processing Systems, and Visible Record Equipment

Operating Lease Plan (including maintenance) for six (6) multifunction devices pursuant to the Statement of Work Contract Period: Option 2 POP Begin: 07-01-2023 POP End: 06-30-2024

PRODUCT/SERVICE CODE: W074 - Lease or Rental of Equipment - Office Machines, Text Processing Systems, and Visible Record Equipment

Operating Lease Plan (including maintenance) for six (6) multifunction devices pursuant to the Statement of Work Contract Period: Option 3 POP Begin: 07-01-2024 POP End: 06-30-2025

PRODUCT/SERVICE CODE: W074 - Lease or Rental of Equipment - Office Machines, Text Processing Systems, and Visible Record Equipment

Operating Lease Plan (including maintenance) for six (6) multifunction devices pursuant to the Statement of Work Contract Period: Option 4 POP Begin: 07-01-2025 POP End: 06-30-2026

PRODUCT/SERVICE CODE: W074 - Lease or Rental of Equipment - Office Machines, Text Processing Systems, and Visible Record Equipment

Statement of Work Multifunction Device Lease with Maintenance Operating Lease Plan

1. Introduction The Department of Veterans Affairs, Veterans Benefits Administration, Chicago VA Regional Office (RO), 2122 West Taylor St. Chicago, IL 60612, has a requirement for six (6) new multifunctional color/black/white capable printer/copier/scanner machines including a maintenance, service and operating agreement with supplies (excluding paper).

1.1. Overview

The contractor will ensure maintenance, operating supplies, and services are provided to meet the requirements of the Chicago RO in a timely and adequate manner. The contractor will provide all required deliveries, installation, operating supplies/replacements, scheduled maintenance, and incidental services during the lease period described herein, as well as be prepared with emergency response capabilities to respond to unserviceable equipment and operating supplies included in the maintenance/service/operating supplies agreement periods.

2. Scope The contractor will provide the requirements stated herein to the Chicago VA Regional Office located at 2122 West Taylor St. Chicago, IL 60612.

This requirement is for a base year with four (4), 12-month option periods exercisable at the sole discretion of the government. The contractor will provide non-network installation of equipment, incidental relocations, services, and delivery of all required equipment and supplies.

The contractor will ensure the operating lease agreement includes all new equipment, full service maintenance, preventative maintenance, all operational/consumable supplies such as toner, dry ink, fuser oil and other copier supplies for the copier, except paper, and staples. Additionally, the contractor will ensure the lease includes key operator training, networking functionality, security accreditation along with technical and network installation capability for all machines the contractor provides.

The contractor will ensure all machines provided have connectivity for LAN capability that supports the industry's most current software applications and network operating systems (e.g., Windows 10, XP, and Netware). The contractor will also ensure the copiers are Energy Star qualified.

3. General Requirements At delivery by the contractor the Government will only accept machines and materials that are fully functional, undamaged, and meet all requirements stated herein.

The contractor will deliver and install all machines and supplies only on a date approved in advance by the Contracting Officer or their designated representative at the Chicago RO.

The contractor will ensure each copier lease includes the lease of the physical machines based on the requirements of each individual room location (see below), the provision of operating supplies, appropriate service, and maintenance (both preventive and reparative) to ensure the copiers are in working order. For all six (6) machines, the combined monthly total of copies the contractor will include in the monthly lease rate is 12,000 copies per month (9000 black and white; 3,000 for color). Only once the combined totals are exceeded will the contractor charge per copy overage rates stated in the contract’s price schedule.

The contractor will demonstrate each copier is properly functioning upon completion of installation. This demonstration will be accomplished pursuant to the operating instructions furnished with each copier and in the presence of the specific Key Office Operator.

The contractor will ensure the complete delivery/installation/functionality of all components/optional features/equipment and supplies including regularly scheduled maintenance pursuant to the manufacturer’s recommendations.

A single toll free "800" Help Desk telephone number will be provided by the contractor for technical support assistance. The contractor will respond within two (2) hours to written/oral requests from the Chicago RO for service calls and will ensure repairs are started within four (4) hours after any request for service received during the hours of 8:00 a.m. to 4:30 p.m. (central time), Monday through Friday (excluding Federal holidays).

4. Specific Requirements/Tasks

4.1. Specifications

The Chicago RO has a requirement for different types of copiers. The contractor will provide copiers that are brand name or equal to the specifications stated herein.

The contractor will ensure all copiers comply with the following regulations:

· Section 508 of the Rehabilitation Act of 1973

· Architectural and Transportation Barriers Compliance Board’s Electronic and Information Technology Accessibility Standards

· Executive Order 13123, Greening the Government through Efficient Energy Management

· Executive Order 13221, Energy-Efficient Standby Power Devices

The specification/features listed herein represent the Chicago RO’s best effort to capture the functions/size capability/features of Name Brand copier models, and may not be inclusive to make a comparison of other name brand copiers. It is the sole responsibility of offerors to provide the Chicago RO with all questions required for offerors to submit complete quotes for a named brand or equal model that replaces the models identified herein, including features that may not be specified in this solicitation. The Chicago RO intends to make an award of this procurement without discussions, and offerors must submit their best initial quotation.

The comparative specification for each name brand copier is contained herein.

Other operating features will include:

· Copy to within 3/16" of the leading edge of the paper and 1/8" of the remaining pages;

· Contain no asbestos or polychlorinated biphenyls (PCBs), nor beryllium or lithium or their compounds;

· Conform to the requirements of the American National Standards Institute (ANSI) And Underwriters Laboratories (UL);

· Include an Operator's Manual with each unit;

· Accept recycled paper of up to 50% postconsumer materials;

· Contain an internal self-diagnostic system indicating, as a minimum, the Following conditions: "needs toner", "needs paper", "paper misfeed or jam", or "call for service";

· Provide an "on/off' signal light or panel indicator;

· Contain minimum platen of 11" x 17" of the "flat bed" type;

· Power off automatically after a period of non-usage;

· Run paper up to and including 24-1b. bond;

· Be "Energy Star" or "Environmental Choice" compliant;

· And copiers will be digital and will have the latest commercially available automated features, including the following capabilities: quick (less than 30 seconds) warm-up time, use of transparencies and gummed labels, photocopy paper sizes from 8-1/2" x 11" to 11" x 17".

At no time during the lease will the contractor pass ownership of the machines to the Government without the express written agreement of the Government. Within seven (7) days of the completion of the lease the contractor will remove all machines from the Chicago RO at no additional cost to the Government.

4.2 Copier Supplies

Contractor will provide copier supplies shown in the scope of work to maintain continuous operation of the copier for the comparable name brand copier quoted. Contractor will stock an adequate quantity of supplies for each office’s copier. Each Key Office Operator will collaborate with the contractor to maintain continuous operation.

4.3 Consumable Supplies

The Contractor will provide consumable supplies in accordance with lease agreement/contract terms and conditions in accordance with the following process:

· Upon initial delivery, the contractor will provide a minimum of one month and a maximum of two months’ worth of consumable supplies for each copier. These supplies will be stored by the Chicago RO.

· Toner will be checked during Technician service calls and replenished by the contractor, if required. An adequate supply of toner will be stored by the contractor at Chicago RO in each office and available for the Key Office Operator to use to replace those items to keep the machines operational. All used toner cartons will be placed in an area designated by the Key Office Operator in which the contractor should maintain adequate inventory levels (staples and copier paper are not the responsibility of the contractor).

· The contractor will deliver supplies to the Chicago RO during the hours of 8:00 a.m. through 4:00 p.m. (central time) Monday through Friday, excluding Federal holidays.

· The contractor will label all shipped consumable supplies with the name and address (including building and room number) of the RO's Key Office Operator(s).

· The contractor will accommodate Key Office Operator emergency requests for consumable supplies and ship these requests within 24 hours, excluding Saturdays, Sundays, and Federal holidays.

4.4 Copier Maintenance and Government Options

The contractor will perform all copier maintenance (both preventive and reparative). The contractor will ensure this maintenance includes all parts and labor. The contractor will respond to all maintenance requests within four (4) hours of notification. Copiers that cannot be repaired will be replaced within two (2) days. Qualified personnel, materials, spare parts, tools, hardware/software, and network components necessary to perform any service will be provided by the contractor. The contractor will include the cost of preventative, regularly scheduled maintenance pursuant to manufacturer recommendations in the monthly lease price. The contractor will have qualified repair maintenance personnel and parts available at all times however repair maintenance costs are not included in the monthly lease price.

4.4.1 Preventative Maintenance

The contractor will, pursuant to manufacturer recommendations, regularly and systematically examine, clean, lubricate, test, adjust the equipment, and as conditions warrant, repair, or replace equipment included under the contract. The contractor will ensure that each copier operates as originally designed and installed.

· The contractor will provide a central management software tool that monitors all copiers in various Chicago RO locations. The software would provide an overall view of the copier (example: toner level, paper jams, staples, etc.).

4.4.2 Copier Replacement

For purposes of this contract, the minimum acceptable level of performance for each copier is 90% uptime. The Government's definition of uptime is the full functioning of all the features available on the unit simultaneously. Malfunctioning (downtime), even if a copier still copies after an original is placed on the platen, includes the nonfunctioning of the feeder, sorter, paper drawer and anything else that is necessary for the full functioning of the features available on the unit simultaneously. The failure of any copier to meet the uptime standard of 90% in one 60-day period will result in a determination by the identified Key Office Operator/Contracting Officer whether to replace the copier. As an alternative, the contractor may certify on the repair record that sufficient repairs have been made to preclude additional abnormal breakdowns. If in the 30 days after such certification, the copier continues to function below the 90% uptime threshold, the contractor will replace the copier with the concurrence of the Contracting Officer and at no additional cost to the Government. The contractor will deliver and install replacement copiers within two (2) working days after any replacement determination.

4.4.3 Copier Backup

The contractor will have an adequate working inventory of copiers to provide backup support for all copiers under this lease. When a malfunctioning copier cannot be repaired within the on-site repair time, the contractor will ensure the VA will have the option of requesting a backup copier. The contractor will supply such a backup copier within eight (8) working hours after notification by the Key Office Operator. The contractor will ensure backup copiers meet or exceed the capabilities of the copiers to be replaced. The contractor's charge for use of the backup copier will be the same as and in lieu of the charges for the copier being replaced. For this purpose, only, remanufactured equipment may be used until a replacement copier is delivered.

· Backup copiers are generally expected to remain in place for five (5) working days or less, but in unusual cases, a backup copier may remain in place for as long as 30 days. If the original copier has not been repaired and reinstalled at the end of 30 days, the contractor will provide a replacement copier equal to or superior to the original copier model. The contractor will supply the model number, serial number, and location of the replacement copier to the Contracting Officer or their designated Chicago RO representative. In such circumstances, the backup copier may become the replacement copier, and another unit will be designated for future backup requirements.

4.5 Contractor Reports

The contractor will provide to the Key Office Operator monthly usage reports. The contractor will ensure the reports will contain number of copies produced for each machine, total over or under usage and total expenditures. The contractor can recommend any changes according to volume, and due to over or under usage.

· The contractor will maintain the entire history of Chicago RO’s copiers as indicated. The report must include make, model, serial number, location, install date and volume. The Inventory Report will be provided by the contractor to the Key Office Operator on an annual basis with a final report to be provided within 10 days of the conclusion of contract performance.

· A Service History Report will be issued by the contractor to the appropriate Key Office Operator for all leased copiers on a yearly basis and will include make, model, serial number, location, and description of each problem and the response time to repair requests.

4.6 Employee Identification

While at the Chicago RO, contractor personnel will wear an identification badge that, at minimum, displays the company’s name, the employee’s photo, and employee’s name. Contractor personnel will comply with all Government rules and regulations while at the Chicago RO.

4.7 Period of Performance

One (1) year from date of award, with four (4) one- year option periods exercisable at the sole discretion of the government.

4.8 Hours of Operation

All work will be completed during the site’s normal operating hours of 8:00 AM to 4:30 PM (central time) Monday through Friday excluding federal holidays. Federal holidays are New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

4.9 Payments

Invoicing will be on a monthly calendar basis. The Key office operator will turn in meter readings no later than the 10th of each month to contractor for payment invoice processing. Payments will be made via electronic funds transfer (EFT). An ACH form will be provided upon award to initiate this process.

4.10 Definitions

For purposes of this acquisition, the following definitions apply:

Contracting Officer (CO): The Government representative who possesses the overall responsibility for the successful performance/completion of the contact/lease agreement Backup Copiers: Those copiers installed in place of malfunctioning copiers to provide temporary relief until the original copier is repaired or until a replacement copier is installed Contracting Officer's Representative (COR): The individual who may be designated by the CO to have responsibility for performance of all technical aspects of the contract Key Office Operator: The Chicago RO employee who is specifically designated and trained to deal with day-to-day issues such as paper jams, paper replenishment and other minor events for an individual copier or group of machines. The Key Office Operator handles problems which can be corrected and full performance can be restored without the need for a service call.

Operating Lease Plan (OLP): An equipment lease applicable for a stated period of time, at the end of which equipment will physically and contractually revert to the lessor, with no intent by the lessee to take ownership of the equipment at any time. The plan includes applicable commercial warranties and preventive maintenance services.

Replacement Copiers: Those copiers intended to remain in place for the remainder of the delivery order lease term. Replacement copiers will be at least the functional equivalent of the copiers they replace.

4.11 Security

The Key Office Operator must provide the contractor with security access to gain entrance and access to copier facilities within a building. The contractor will have access to those facilities to provide the following: preventive maintenance, repairs, replenishing and installing supplies and conducting meter reads.

4.11.1 Information Technology (IT) Information Security Requirements

Information security is critically important to the Department of Veterans Affairs, and all measures of protection are strictly enforced. The contractor will remove the hard drive whenever the copier is removed from the Chicago RO, for any reason, however, if the contractor can demonstrate their copier models possesses the capability of automatically removing all footprints from the hard drive, or any other device that captures information, the requirement to leave the hard drive with the Chicago RO may be waived at the Government’s discretion. The contractor will ensure the multifunction machines they provide are able to support SMTPS (port 425).

SPECIFICATIONS REQUIRED FOR MULTIFUNCTION DEVICES PROVIDED UNDER THIS LEASE

Multifunction Printers/Copiers (also known as MFP, All in One), Copier/Printer/Scanning

The contractor will provide Name brand or equal; meet or exceed model/features for the following model:

Konica Minolta BizHub C360i Black/White/Color, Copier/Printer/Scanning/Fax

1. PERFORMANCE STANDARDS

Panel size/resolution, 10.1" / 1024 x 600 System memory (standard/max), 8 GB Solid State Drive, 256 GB (standard) Interface, 10/100/1,000-Base-T Ethernet; USB 2.0; Wi-Fi 802.11 b/g/n (optional) Network protocols, TCP/IP (IPv4/IPv6); SMB; LPD; IPP; SNMP; HTTP(S); AppleTalk; Bonjour Automatic document feeder (optional), Up to 100 originals; A6–A3; 35–163 gsm;

RADF or Dual scan ADF available Paper input capacity (standard/max), 1,150 sheets / 6,650 sheets Paper tray input (standard), 1x 500 sheets; 3.5" x 8.5" to 11" x 17"; custom sizes; 52–256 gsm 1x 500 sheets; 5.5" x 8.5" to 12" x 18"; custom sizes; 52–256 gsm Paper tray input (optional), 2x 500 sheets; 5.5" x 8.5" to 11" x 17"; 52–256 gsm1x 2,500 sheets; 8.5" x 11"; custom sizes; 52–256 gsm

Finishing modes (optional), Offset; Group; Sort; Staple; Punch; Half-fold; Letter-fold; Booklet Output capacity (standard), Max. 250 sheets Output Capacity (optional), Max. 3,300 sheets Stapling, Max. 50 sheets or 48 sheets + 2 cover sheets (up to 209 gsm) Letter fold, Max. 3 sheets Letter fold capacity, Max. 30 sheets; unlimited (without tray) Booklet, Max. 20 sheets or 19 sheets + 1 cover sheet (up to 209 gsm) Booklet output capacity, Max. 100 booklets; unlimited (without tray) Copy/print volume (monthly), Max.¹ 175,000 pages Toner lifetime, Black up to 28,000 pages CMY up to 28,000 pages Imaging unit lifetime, Black up to 225,000/1,000,000 pages (drum/developer) CMY up to 105,000/1,000,000 pages (drum/developer) Power consumption, 110–120 V / 50/60 Hz; Less than 1.50 kW System dimension, (W x D x H) 24.2" x 27" x 31" (without options) System weight, Approx. 187 lbs. (without options)

2. PRINTER SPECIFICATIONS (STANDARD)

Print resolution, 1,800 (equivalent) x 600 dpi; 1200 x 1200 dpi Print Speed letter, (mono/color) Up to 36/36 ppm Page description language, PCL 6 (XL3.0); PCL 5c; PostScript 3 (CPSI 3016); XPS Operating System Windows, 7 (32/64); Windows 8/8.1 (32/64); Windows 10 (32/64);

Windows Server 2008 (32/64); Windows Server 2008 R2;

Windows Server 2012; Windows Server 2012 R2;

Windows Server 2016; Windows Server 2019;

Macintosh OS X 10.10 or later; Unix; Linux; Citrix Printer fonts, 80 PCL Latin; 137 PostScript 3 Emulation Latin Mobile printing, AirPrint (iOS); Mopria (Android);

Konica Minolta Mobile Print (iOS/Android/Windows 10 Mobile);

Mobile Authentication and Pairing (iOS/Android) Optional: Google Cloud Print; WiFi Direct

3. PRINTER SPECIFICATIONS (OPTIONAL)

Print controller, Embedded Fiery IC-420 Controller CPU, AMD GX-424CC @ 2.4 GHz Memory/HDD, 2 GB / 500 GB Page description language, Adobe PostScript 3 (CPSI 3020); PCL 6; PCL 5c

4. SCANNER SPECIFICATIONS

Scan speed, (mono/color) Up to 100/100 ipm in simplex Up to 200/200 ipm in duplex Scan modes, Scan-to-eMail (Scan-to-Me); Scan-to-SMB (Scan-to-Home);

Scan-to-FTP; Scan-to-Box; Scan-to-USB; Scan-to-WebDAV;

Scan-to-URL; TWAIN scan File formats, JPEG; TIFF; PDF; Compact PDF; Encrypted PDF;

XPS; Compact XPS; PPTX Optional: Searchable PDF; PDF/A 1a and 1b;

Searchable DOCX/PPTX/XLSX Scan destinations, 2,100 (single + group); LDAP support

5. COPIER SPECIFICATIONS

Imaging technology, Laser Toner technology, Simitri® HD polymerized toner Copy/print speed letter (mono/color), Up to 36/36 ppm Copy/print speed 11”x17” (mono/color), Up to 18/18 ppm Autoduplex Speed letter (mono/color), Up to 36/36 ppm 1st copy out time letter, 4.6/6.1 sec.

Warm-up time, Approx. 12 sec. in mono; 13 sec. in color² Copy resolution, 600 x 600 dpi Gradation, 256 gradations Multicopy, 1–9,999 Original format, 3.5" x 8.5" to 11" x 17"; Custom sizes Magnification, 25–400% in 0.1% steps; Auto-zooming

6. FAX SPECIFICATIONS

Fax standard, Super G3 (optional) Fax transmission, Analog; i-Fax; Color i-Fax; IP-Fax Fax resolution, Up to 600 x 600 dpi Fax compression, MH; MR; MMR; JBIG Fax modem, Up to 33.6 Kbps Fax destinations, 2,100 (single + group)

B.3 DELIVERY SCHEDULE

Chicago Regional Office 2122 W. Taylor Chicago, IL 60612

USA

313-354-2194 gregory.stevens@va.gov

Chicago Regional Office 2122 W. Taylor Chicago, IL 60612

USA

Chicago Regional Office 2122 W. Taylor Chicago, IL 60612

USA

Chicago Regional Office 2122 W. Taylor Chicago, IL 60612

USA

Chicago Regional Office 2122 W. Taylor Chicago, IL 60612

USA

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SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause) C.3 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[NA] 852.203–70, Commercial Advertising.

[NA] 852.209–70, Organizational Conflicts of Interest.

[X] 852.211–70, Equipment Operation and Maintenance Manuals.

[NA] 852.214–71, Restrictions on Alternate Item(s).

[NA] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [NA] 852.214–73, Alternate Packaging and Packing.

[NA] 852.214–74, Marking of Bid Samples.

[NA] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[NA] 852.215–71, Evaluation Factor Commitments.

[NA] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[NA] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[NA] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[NA] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[NA] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[NA] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[X] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[NA] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[NA] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[NA] 852.228–70, Bond Premium Adjustment.

[NA] 852.228–71, Indemnification and Insurance.

[NA] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[NA] 852.232–72, Electronic Submission of Payment Requests.

[NA] 852.233–70, Protest Content/Alternative Dispute Resolution.

[NA] 852.233–71, Alternate Protest Procedure.

[NA] 852.237–70, Indemnification and Medical Liability Insurance.

[NA] 852.246–71, Rejected Goods.

[NA] 852.246–72, Frozen Processed Foods.

[NA] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[X] 852.270–1, Representatives of Contracting Officers.

[NA] 852.271–72, Time Spent by Counselee in Counseling Process.

[NA] 852.271–73, Use and Publication of Counseling Results.

[NA] 852.271–74, Inspection.

[NA] 852.271–75, Extension of Contract Period.

[NA] 852.273–70, Late Offers.

[NA] 852.273–71, Alternative Negotiation Techniques.

[NA] 852.273–72, Alternative Evaluation.

[NA] 852.273–73, Evaluation—Health-Care Resources.

[NA] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[NA] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause) C.4 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause)

C.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

(End of Addendum to 52.212-4)

C.6 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[NA] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[NA] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (JUN 2020) (41 U.S.C. 3509).

[NA] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[NA] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[NA] (5) [Reserved] [NA] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[NA] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[NA] (8) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note).

[NA] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[NA] (10) [Reserved] [NA] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (MAR 2020) (15 U.S.C. 657a).

[NA] (ii) Alternate I (MAR 2020) of 52.219-3.

[NA] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (MAR 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[NA] (ii) Alternate I (MAR 2020) of 52.219-4.

[NA] (13) [Reserved] [NA] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[NA] (ii) Alternate I (MAR 2020) of 52.219-6.

[NA] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[NA] (ii) Alternate I (MAR 2020) of 52.219-7.

[NA] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

[NA] (17)(i) 52.219–9, Small Business Subcontracting Plan (JUN 2020) (15 U.S.C. 637(d)(4)).

[NA] (ii) Alternate I (NOV 2016) of 52.219-9.

[NA] (iii) Alternate II (NOV 2016) of 52.219-9.

[NA] (iv) Alternate III (JUN 2020) of 52.219–9.

[NA] (v) Alternate IV (JUN 2020) of 52.219–9.

[NA] (18)(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

[NA] (ii) Alternate I (MAR 2020) of 52.219-13.

[NA] (19) 52.219-14, Limitations on Subcontracting (MAR 2020) (15 U.S.C. 637(a)(14)).

[NA] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

[NA] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (MAR 2020) (15 U.S.C. 657f).

[NA] (22)(i) 52.219-28, Post Award Small Business Program Rerepresentation (NOV 2020) (15 U.S.C 632(a)(2)).

[NA] (ii) Alternate I (MAR 2020) of 52.219-28.

[NA] (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (MAR 2020) (15 U.S.C. 637(m)).

[NA] (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (MAR 2020) (15 U.S.C. 637(m)).

[NA] (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).

[NA] (26) 52.219-33, Nonmanufacturer Rule (MAR 2020) (15 U.S.C. 637(a)(17)) [NA] (27) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[NA] (28) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JAN 2020) (E.O. 13126).

[NA] (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[NA] (30)(i) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

[NA] (ii) Alternate I (FEB 1999) of 52.222-26.

[NA] (31)(i) 52.222–35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

[NA] (ii) Alternate I (JULY 2014) of 52.222-35.

[NA] (32)(i) 52.222–36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

[NA] (ii) Alternate I (JULY 2014) of 52.222-36.

[NA] (33) 52.222–37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

[NA] (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[X] (35)(i) 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627).

[NA] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[NA] (36) 52.222-54, Employment Eligibility Verification (OCT 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

[NA] (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[NA] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[NA] (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

[NA] (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

[NA] (40)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

[NA] (ii) Alternate I (OCT 2015) of 52.223-13.

[NA] (41)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

[NA] (ii) Alternate I (JUN 2014) of 52.223-14.

[X] (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (MAY 2020) (42 U.S.C. 8259b).

[NA] (43)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

[NA] (ii) Alternate I (JUN 2014) of 52.223-16.

[X] (44) 52.223–18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513).

[NA] (45) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

[NA] (46) 52.223-21, Foams (JUN 2016) (E.O. 13693).

[X] (47) (i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

[NA] (ii) Alternate I (JAN 2017) of 52.224-3.

[NA] (48) 52.225-1, Buy American—Supplies (JAN 2021) (41 U.S.C. chapter 83).

[NA] (49)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (JAN 2021) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

[NA] (ii) Alternate I (JAN 2021) of 52.225-3.

[NA] (iii) Alternate II (JAN 2021) of 52.225-3.

[NA] (iv) Alternate III (JAN 2021) of 52.225-3.

[NA] (50) 52.225–5, Trade Agreements (OCT 2019) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

[X] (51) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[NA] (52) 52.225–26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

[NA] (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

[NA] (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

[NA] (55) 52.229–12, Tax on Certain Foreign Procurements (JUN 2020).

[NA] (56) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[NA] (57) 52.232-30, Installment Payments for Commercial Items (JAN 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[X] (58) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) (31 U.S.C. 3332).

[X] (59) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award…