36C10E19Q0173-001.docx

36C10E19Q0173

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

VA

36C10E19Q0173 05-22-2019

GREGORY STEVENS

313-471-3936 06-05-2019

3 PM

00101 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington DC 20006 X X Y 532420 $32.5 Million X N/A X Department of Veterans Affairs Veterans Benefits Administration New York Regional Office 245 W. Houston St.

New York NY 10014 00101 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington DC 20006

All invoices must be emailed to:

gregory.stevens@va.gov

See CONTINUATION Page The contractor shall lease multifunction copier devices to New York Regional Office of the Veterans Benefits Administration pursuant to the terms and conditions contained herein.

See CONTINUATION Page X X X Gregory Stevens Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Name: ___________________________________________

Address: _________________________________________

City, State, Zip: ___________________________________

Telephone Number: ________________________________

Fax Number: _____________________________________

DUNS: __________________________________________

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-34, Payment by Electronic Funds Transfer - Other than System for Award Management, or

[NA] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly [NA]

b. Semi-Annually [NA]

c. Other [X] monthly

4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted via email to the following address:

gregory.stevens@va.gov

5. SUBMISSION OF OFFER:

a. Offerors shall complete Blocks 17, and 30 of SF 1449, the Contract Administration Data on Page 3, and the Price/Cost Schedule listed on Page 6.

b. Offerors shall also complete and return all information designated in:

· 52.212-1, INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS, incorporated by reference;

· Instructions for Bid Submission, pages 46 – 48;

· 52.212-3 Representations and Certifications on pages 50 – 66. (Representations and Certifications need not be completed if offeror completed them at the online site www.SAM.gov)

The information/documentation listed above in sections 5 a-b must be returned prior to the date and time specified in Block 8 of SF 1449 in order to be considered for award. Offers will only be received via email sent to gregory.stevens@va.gov The Simplified Acquisition Procedures of FAR Subpart 12.6 and 13.5 are being used to conduct this procurement.

c. By submission of an offer, the offeror acknowledges the requirement that they shall be registered in the System for Award Management (SAM). Offerors who are not registered in SAM should consider applying for registration immediately. Registration in SAM is a requirement to conduct business with the Federal Government. If the offeror is not registered in SAM at the due date and time for the submission of bids, the offeror will be removed from further consideration for award.

d. This procurement is set-aside 100% for Service Disabled, Veteran-Owned Small Businesses. In order to be considered for award, Offerors shall have a valid, current registration at the VA’s Vendor Information Pages (VIP) (https://www.vip.vetbiz.gov/) at the due date and time for the submission of bids. Offerors who are not VIP verified will be rejected as non-responsive.

e. Any resultant contract, if awarded to an SDVOSB, will be subject to the Limitations on Subcontracting clause set forth in this solicitation. For the Government to determine the extent and viability of a contractor being able to comply with this clause, the Government will evaluate the degree to which a prospective offeror will utilize other than service-disabled veteran owned or veteran owned small business concerns in the performance of the contract. (see Instructions for Submission of Bid for further details)

6. BASIS FOR AWARD: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Lease of 13 multifunction copiers, including maintenance, pursuant to Statement of Work Contract Period: Base POP Begin: 08-01-2019 POP End: 07-31-2020

Lease of 13 multifunction copiers, including maintenance, pursuant to

Contract Period: Option 1 POP Begin: 08-01-2020 POP End: 07-31-2021

Lease of 13 multifunction copiers, including maintenance, pursuant to

Contract Period: Option 2 POP Begin: 08-01-2021 POP End: 07-31-2022

Lease of 13 multifunction copiers, including maintenance, pursuant to

Contract Period: Option 3 POP Begin: 08-01-2022 POP End: 07-31-2023

Lease of 13 multifunction copiers, including maintenance, pursuant to

Contract Period: Option 4 POP Begin: 08-01-2023 POP End: 07-31-2024

Statement of Work (SOW) for Copier/Maintenance Operating Lease Plan

1. Introduction The Department of Veterans Affairs, New York Regional Office (NYRO), 245 W. Houston St., New York, NY, has a requirement to lease new Multifunctional (print/copy/scan) Copiers to include a Maintenance/Service/Operating supplies agreement.

1.1. Background

Multifunctional copiers and operational service through an operating lease agreement is mission critical to administrative operations. The contractor shall ensure maintenance, operating supplies, and services are provided to meet the requirements of the NYRO in a timely and adequate manner. The contractor shall respond to all requests for deliveries, installation, operating supplies/replacements, scheduled maintenance and incidental services during the lease period described herein, as well as be prepared with emergency response capabilities to respond to unserviceable equipment and operating supplies included in the maintenance/service/operating supplies agreement periods.

2. Scope The required operating lease agreement shall consist of a base year with four 12-month option periods exercisable at the sole discretion of the Government. The contractor shall meet all required installation dates and shall provide incidental relocations, services, delivery, and non-network installation of the multifunction copiers to be leased.

Further, the contractor shall provide new equipment, full service repair maintenance, preventative maintenance, and all operational/consumable supplies such as toner, dry ink, fuser oil, staples and other copier supplies for the copiers, except for paper. Additionally, the lease must provide key operator training, networking functionality, security accreditation along with technical and network installation capability required for a quantity of thirteen multifunctional copiers. Upon completion of the lease, the hard drives within each unit will be removed and retained by the NYRO to ensure proper disposal per federal guidelines.

The contractor shall ensure the multifunction copiers they provide have connectivity for LAN capability that supports industry's most current software applications and network operating systems (e.g., Windows 10, Windows 7 NT, XP, and Netware). The contractor shall also ensure the copiers provided are Energy Star qualified.

The contractor’s monthly lease price shall include 234,000 black and white copies per month and no color copies per month. The contractor shall not charge copy overage charges until the copiers collectively exceed these monthly totals and then shall only charge the overage charges agreed upon in the price schedule.

3. Tasks

3.1 General Requirements

The Contracting Officer or their designated representative at the NYRO will have sole discretion to acceptance or decline the multifunction copiers upon delivery by the contractor should they not meet any of the requirements stated herein. The contractor shall ensure all items delivered are fully functional, present, and compatible as required.

The contractor shall complete the delivery/installation/set-up only on the date(s) agreed upon by the Government.

The contractor shall ensure the copier lease includes lease of the physical machines, the provision of operating supplies, appropriate service, and maintenance (both preventive and reparative) to ensure the copiers are in working order.

The contractor shall demonstrate the copier is properly functioning upon completion of installation. The contractor shall ensure this demonstration shall be accomplished pursuant to the operating instructions furnished with each copier and in the presence of the specific Key Office Operator.

The contractor shall take necessary steps to ensure that complete action (installation, exchange, removal, etc.) is made when agreed upon by the Government. Complete delivery/installation is defined as all components/optional features/equipment simultaneously fully functioning and supplies provided according to the manufacturer’s maintenance schedule.

The contractor shall ensure at no time during the base or option years of this lease will title to the multifunction copiers pass to the government. Upon completion of the lease the contractor shall remove all the multifunction copiers subject to this lease within seven (7) days of the lease end unless otherwise agreed to by the Government.

The contractor shall provide a single toll free "800" Help Desk telephone number for Key Office Operators to call for field technical support assistance. The contractor shall respond to written/oral requests from the Key Office Operator for service calls and shall repair any copier within four (4) working hours after any request for service calls received during the hours of 8:00 a.m. to 4:30 p.m. (eastern time), Monday through Friday (excluding Federal holidays).

4. Specific Requirements/Tasks

4.1. Specifications

The contractor shall ensure the copiers provided are brand name or equal to the specifications contained herein.

The contractor shall ensure all copiers comply with the following regulations:

· Section 508 of the Rehabilitation Act of 1973

· Architectural and Transportation Barriers Compliance Board’s Electronic and Information Technology Accessibility Standards

· Executive Order 13123, Greening the Government through Efficient Energy Management

· Executive Order 13221, Energy-Efficient Standby Power Devices

The specification/features listed herein represent the NYRO’s best effort to capture the functions/size capability/features of name brand copier models and may not be inclusive to make a comparison of other name brand copiers. It is the sole responsibility of the contractor to provide to the NYRO the named brand or equivalent model, including features that may not be specified herein.

The comparative specification for the required brand name or equal copier is attached below as Attachment One.

The contractor shall ensure other operating features included in the multifunction copiers provided are:

· Copy to within 3/16" of the leading edge of the paper and 1/8" of the remaining pages;

· Contain no asbestos or polychlorinated biphenyls (PCBs), nor beryllium or lithium or their compounds;

· Conform to the requirements of the American National Standards Institute (ANSI) And Underwriters Laboratories (UL);

· Include an Operator's Manual with each unit;

· Accept recycled paper of up to 50% postconsumer materials;

· Contain an internal self-diagnostic system indicating, as a minimum, the Following conditions: "needs toner", "needs paper", "paper misfeed or jam", or "call for service";

· Provide an "on/off' signal light or panel indicator;

· Contain minimum platen of 11" x 17" of the "flat bed" type;

· Power off automatically after a period of non-usage;

· Run paper up to and including 24 lb. bond;

· Be "Energy Star" or "Environmental Choice" compliant.

The contractor shall also ensure the multifunction copiers they provide are digital and shall have the latest commercially available automated features, including the following capabilities: quick (less than 30 seconds) warm-up time, use of transparencies and gummed labels, photocopy paper sizes from 8-1/2" x 11" to 11" x 17".

4.1 Copier Supplies

The contractor shall provide copier supplies required to maintain continuous operation of all copiers under this lease. The contractor shall stock an adequate quantity of supplies for all copiers under this lease. The contractor shall provide to each Key Office Operator the supplies the Key Office Operator requires to maintain continuous operation.

4.1.1 Consumable Supplies

The contractor shall provide consumable supplies in accordance with the following:

· Upon initial delivery of the copiers, the contractor shall provide a minimum of one month and a maximum of two months’ worth of consumable supplies for each copier. These supplies will be stored at the NYRO.

· The contractor shall check and replenish toner levels during technician service calls. The contractor shall provide an adequate supply of toner and staples for storage at the NYRO for the Key Office Operator to use to keep the copiers operational. All used cartons will be placed in an area designated by the Key Office Operator in which the contractor shall maintain adequate inventory levels (Copier paper is not the responsibility of the contractor).

· The contractor shall deliver any supplies to the NYRO during the hours of 8:00 a.m. through 4:00 p.m. (eastern time) Monday through Friday, excluding Federal holidays.

· The contractor shall label all shipped consumable supplies with the name and address (including building and room number) of the NYRO's Key Office Operator(s).

· The Key Office Operator may make emergency requests for consumable supplies verbally, and the contractor shall process and ship these requests within 24 hours, excluding Saturdays, Sundays and Federal holidays.

4.2 Copier Maintenance and Government Options

The contractor’s lease shall include all copier maintenance (both preventive and reparative). The contractor shall insure this maintenance includes all parts and labor. The contractor shall respond to all maintenance requests within two (2) to four (4) hours of receiving the request from the Government. The contractor shall ensure that copiers that cannot be repaired shall be replaced within two (2) business days. Only manufacturer approved personnel, materials, spare parts, tool, hardware/software and network components necessary to perform any service shall be provided by the contractor.

4.2.1 Preventative Maintenance

The contractor shall regularly and systematically examine, clean, lubricate, test, adjust the copiers, and as conditions warrant, repair or replace according to manufacturer recommendations. The contractor shall ensure each copier operates as originally designed and installed.

The contractor shall provide a central management software tool that monitors all copiers in various NYRO office locations. The software would provide an overall view of the copier (example: toner level, paper jams, staples, etc.).

4.2.2 Copier Replacement

For purposes of this contract, the minimum acceptable level of performance for each copier is 90% uptime. The Government's definition of uptime is the full functioning of all the features available on the unit simultaneously. Malfunctioning (downtime), even if a copier still copies after an original is placed on the platen, includes the nonfunctioning of the feeder, sorter, paper drawer and anything else that is necessary for the full functioning of the features available on the unit simultaneously. The failure of any copier to meet the uptime standard of 90% in one 60-day period will result in a determination by the identified Key Office Operator/Contracting Officer (CO) and any Contracting Officer’s Representative whether to replace the copier. As an alternative, the contractor may certify on a repair record that sufficient repairs have been made to preclude additional abnormal breakdowns. If in the 30 days after such certification, the copier continues to function below the 90% uptime threshold, the contractor shall replace the copier with the concurrence of the CO and at no additional cost to the Government. The contractor shall deliver and install replacement copiers within two (2) working days after the replacement determination.

4.3.3 Copier Backup

The contractor shall have an adequate working inventory of copiers to provide backup support for all volume bands. When a malfunctioning copier cannot be repaired within the on-site repair time, the Government will have the option of requesting a backup copier. The contractor shall supply such a backup copier within eight (8) working hours after notification by the Contracting Officer or their designated representative. The contractor shall ensure backup copiers meet or exceed the capabilities of the copiers to be replaced. The contractor's charge for use of the backup copier shall be the same as and in lieu of the charges for the copier being replaced. For this purpose, only remanufactured equipment may be used until a replacement copier is delivered.

Backup copiers are generally expected to remain in place for five (5) working days or less, but in unusual cases, a backup copier may remain in place for as long as 30 days. If the original copier has not been repaired and reinstalled at the end of 30 days, the contractor shall provide a replacement copier equal or superior to the original copier model. The contractor shall supply the model number, serial number and location of the replacement copier to the Contracting Officer or their designated representative. In such circumstances, the backup copier may become the replacement copier, and another unit shall be designated for future backup requirements.

4.4. Contractor Reports

The contractor shall provide to the Key Office Operator monthly usage reports. The contractor shall ensure the reports contain the number of copies produced for each machine, total over or under usage and total expenditures. The contractor can recommend any changes according to volume, and due to over or under usage.

The contractor shall maintain the entire history of NYRO’s copiers as indicated. The report must include make, model, serial number, location, install date and volume. The Inventory Report shall be provided to the Key Office Operator on an annual basis with a final report to be provided within 10 days of the conclusion of contract performance.

A Service History Report shall be issued to the Key Office Operator for all leased copiers on a yearly basis. The report shall include make, model, serial number, location, and description of each problem and the response time to repair requests.

4.5. Employee Identification

Contractor personnel shall wear an identification badge that, at minimum, displays the company’s name, the employee’s photo, and employee’s name. Contractor personnel shall comply with all Government rules and regulations while at the NYRO.

4.6 Period of Performance

One (1) year from date of award, with four (4) one-year option periods.

4.7 Hours of Operation

All work shall be completed during the site’s normal operating hours of 8:00 AM to 4:00 PM eastern time, Monday through Friday excluding federal holidays. Federal holidays are New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

4.8. Payments

The contractor shall invoice in arrears, monthly. The Key Office Operator will turn in meter readings no later than the 10th of each month to the contractor for payment invoice processing. The Government will make payments via electronic funds transfer (EFT).

4.9. Definitions

For purposes of this acquisition, the following definitions apply:

Contracting Officer (CO): The Government representative who possesses the overall responsibility for the successful performance/completion of the contact/lease agreement Backup Copiers: Those copiers installed in place of malfunctioning copiers to provide temporary relief until the original copier is repaired or until a replacement copier is installed Contracting Officer's Representative (COR): The individual who may be designated by the CO to have responsibility for performance of all technical aspects of the contract Key Office Operator: The NYRO employee who is specifically designated and trained to deal with day-to-day issues such as paper jams, paper replenishment and other minor events for an individual copier or group of machines. The Key Office Operator handles problems which can be corrected and full performance can be restored without the need for a service call.

Operating Lease Plan (OLP): An equipment lease applicable for a stated period of time, at the end of which equipment will physically and contractually revert to the lessor, with no intent by the lessee to take ownership of the equipment at any time. The plan includes applicable commercial warranties and preventive maintenance services.

Replacement Copiers: Those copiers intended to remain in place for the remainder of the delivery order lease term. Replacement copiers shall be at least the functional equivalent of the copiers they replace.

4.10 Security

The Key Office Operator must provide the contractor with security access to gain entrance and access to copier facilities within a building. The contractor will have access to those facilities to provide the following: preventive maintenance, repairs, replenishing and installing supplies and conducting meter reads.

Contractor personnel shall contact the Government designated point of contact upon arrival when reporting for service calls or delivering supplies. Current rules and regulations applicable to the premises, where the work shall be performed, shall apply to the contractor and its employees while working on the premises. These regulations include escort by NYRO officials and contractor personnel presenting valid identification.

4.10.1 Information Technology (IT) Information Security Requirements Information security is critically important to the Department of Veterans Affairs, and all measures of protection are strictly enforced. Therefore, the contractor shall remove the hard drive from each copier any time the copier is removed from the NYRO, for any reason. Upon conclusion of this lease the hard drive of each copier provided under the lease will be removed and retained by the Government prior to removal of the machine from the NYRO by the contractor. The contractor shall ensure the multifunction copiers support SMTPS (port 425). Connection of the multifunctional printers to the VA network will be controlled and managed by the New York RO OIT staff and will not require the contractor to connect to the VA network. C&A requirements do not apply and a Security Accreditation Package is not required.

ATTACHMENT ONE

SPECIFICATIONS FOR COPIERS UNDER THE LEASE AGREEEMENT

Multifunction Printers/Copiers (also known as MFP, All in One), Copier/Printer/Scanning

Name brand or equal; meet or exceed model/features for the following models:

Konica Minolta Bizhub 658e

SYSTEM OVERVIEW:

· System memory 4 GB

· System hard disk 250 GB Standard

· Interface 10-BASE-T / 100-BASE-TX / 1,000-BASE-T Ethernet, USB 2.0

· Network protocols TCP/IP (IPv4/IPv6), SMB, LPD, IPP, SNMP, HTTP, HTTPS

· Frame types Ethernet 802.2, Ethernet 802.3, Ethernet II, Ethernet SNAP

· Document feeder (optional) - Up to 300 originals / 5.5" x 8.5" to 11" x 17" / 35–210 gsm

· Printable paper size - Scanning/Copying: up to 11" x 17", Printing: up to 11" x 17" full bleed on 12" x 18" paper, Custom paper sizes, Banner paper max.: 11.75" x 47.25"

· Printable paper weight 52–300 gsm

· Paper input capacity Standard: 1,150 sheets / Max.: 6,650 sheets

· Tray 1 500 sheets / 5.5" x 8.5" to 11" x 17" / 52–256 gsm

· Tray 2 500 sheets / 5.5" x 8.5" to 12" x 18" / 52–256 gsm

· PC-115 Paper feed cabinet (optional) - 500 sheets / 5.5" x 8.5" to 11" x 17" / 52–256 gsm

· PC-215 Paper feed cabinet (optional) - 2 x 500 sheets / 5.5" x 8.5" to 8.5" x 11" / 52–256 gsm

· PC-415 Paper feed cabinet (optional) - 2,500 sheets / 8.5" x 11" / 52–256 gsm

· Large capacity tray LU-207 (optional) - 2,500 sheets / 8.5" x 11" to 12" x 18" / 52–256 gsm

· Large capacity tray LU-302 (optional) - 3,000 sheets / 8.5" x 11" / 52–256 gsm

· Manual bypass 150 sheets / 4" x 6" to 12" x 18" / custom paper sizes / 50–300 gsm

· Automatic duplexing 5.5" x 8.5" to 12" x 18" / 52–256 gsm

· Finishing modes Offset, group, staple, sort, punch, half-fold, z-fold, tri-fold,

· post-insertion, booklet

· Output capacity Max. with finisher: 3,300 sheets - Max. without finisher: 250 sheets

· Stapling (optional) Max.: 100 sheets or 94 sheets + 2 cover sheets

· (up to 209 gsm)

· Stapling output capacity Max.: 1,000 sheets

· Tri-fold (optional) Up to 3 sheets

· Tri-fold capacity Max.: 30 sheets (tray)

· Booklet (optional) Max.: 20 sheets or 19 sheets + 1 cover sheet (up to 209 gsm)

· Booklet output capacity Max.: 100 sheets (tray)

· Copy/print volume Max.: 458e: 200,000 558e: 250,000 658e: 300,000 pages / month1

· Toner lifetime 26,000 pages

· Imaging unit lifetime - 458e: 275,000 pages / 600,000 pages (drum / developer), 558e: 285,000 pages / 600,000 pages (drum / developer). 658e: 300,000 pages / 600,000 pages (drum / developer)

· Power consumption - 120 V / 60 Hz, less than 0.5 kW (system)

· System dimensions - 24.2" x 27" x 38" (W x D x H)

· System weight Approx. - 212 lb

PRINTER SPECIFICATIONS

· Print resolution - 1,800 x 600 dpi, 1,200 x 1,200 dpi

· PDL - PCL6 (XL 3.0), PCL5c, PostScript 3 (ver. 3016), XPS

· Operating systems Windows - (x32/x64): Vista / 7 / 8 / 10. Windows Server (x32/x64): 2008 / 2008 R23 / 20123 / 20163, Macintosh OS X 10.8 or later, Linux / Unix / Citrix

· Printer fonts - 80 PCL Latin, 137 PostScript 3

· Print functions - Direct Print of PCL, PS, TIFF, XPS, PDF, encrypted PDF files and OOXML (DOCX, XLSX, PPTX), mixmedia and mixplex, “Easy Set” job programming, overlay, watermark, copy protection, carbon copy print

COPIER SPECIFICATIONS

· Copying process - Electrostatic laser copy, tandem, indirect

· Toner system - Simitri® HD Polymerized Toner

· Print speed (8.5" x 11") 458e: Up to 45 ppm 558e: Up to 55 ppm 658e: Up to 65 ppm (portrait)

· Print speed (11" x 17") 458e: Up to 22 ppm 558e: Up to 27 ppm 658e: Up to 33 ppm (portrait)

· Autoduplex speed (8.5" x 11") 458e: Up to 45 ppm 558e: Up to 55 ppm 658e: Up to 65 ppm (portrait)

· 1st copy out time - 458e: 4.0 sec. 558e: 3.5 sec. 658e: 3.0 sec.

· Warm-up time 458e: Approx. 20 sec.2 558e/658e: Approx. 22 sec.2

· Copy resolution - 600 x 600 dpi

· Gradations - 256 gradations

· Multi-copy 1–9,999

· Original format - Up to 11" x 17"

· Magnification - 25–400% in 0.1% steps, auto zooming

· Copy functions - Electronic sorting, multi-job, adjustments (contrast, sharpness, image density), proof copy, interrupt mode, color mode, separate scan, sort/group, combination, original selection, ID card copy, 2-in-1, 4-in-1

SCANNER SPECIFICATIONS

· Scan speed B&W / Color: up to 240 opm

· Scan resolution Max.: 600 x 600 dpi

· Scan modes - Scan-to-Email, Scan-to-SMB, Scan-to-FTP, Scan-to-Box, Scan-to-USB, Scan-to-WebDAV, Scan-to-DPWS, Network TWAIN scan

· File formats - JPEG, TIFF, PDF, PDF/A 1a and 1b (optional), compact PDF, encrypted PDF and searchable PDF (optional), XPS, compact XPS, PPTX and searchable PPTX (optional), searchable DOCX/XLSX (optional)

· Scan destinations 2,100 (shared with fax), LDAP support

· Scan functions - Annotation (text/time/date) for PDF, up to 400 job programs,

· real-time scan preview

FAX SPECIFICATIONS

· Fax Super G3 (optional)

· Transmission Analog, Internet Fax, Color i-Fax, IP-Fax

· Resolution Max: 600 x 600 dpi (ultra-fine)

· Compression MH, MR, MMR, JBIG

· Modem Up to 33.6 Kbps

· Destinations 2,100 (single + group)

· Functions Polling, time shift, PC-fax, receipt to confidential box, receipt to email/FTP/SMB, up to 400 job programs

USER BOX SPECIFICATIONS:

· Storable documents - Max.: 3,000 documents or 10,000 pages

· Type of user boxes – Public, Personal (with password or authentication), Group (with authentication)

· Type of system boxes - Secure print, encrypted PDF, fax receipt, fax polling, annotation

· User box functionality - Reprint, combination, download, sending, (email/FTP/SMB and fax), copy box-to-box

SYSTEM FEATURES:

· Security ISO 15408 EAL

· IEEE 2600.14

· IP filtering and port blocking

· SSL2, SSL3 and TSL1.0 network communication

· IPsec support

· IEEE 802.1x support

· FIPS 140-2

· User authentication

· Authentication log

· Secure print

· Hard disk overwrite (8 standard types)

· Hard disk data encryption (AES 128)

· Memory data auto deletion

· Confidential fax receipt

· Print user data encryption

· Copy protection (Copy Guard, Password Copy) optional

Accounting:

· Up to 1,000 user accounts

· Active Directory support (user name + password + email + SMB folder)

· User function access definition

· Optional Biometric authentication (finger vein scanner)

· Optional ID card authentication (ID card reader)

Software:

· PageScope Net Care Device Manager

· PageScope Data Administrator

· PageScope Box Operator

· PageScope Direct Print

· Print Status Notifier

· Driver Packaging Utility

· Log Management Utility

Name Brand or equal to capabilities, and features of the model described above.

B.3 DELIVERY SCHEDULE

Veterans Benefits Administration 245 W. Houston St.

New York, NY 10014 4805

USA

313-471-3936

Veterans Benefits Administration 245 W. Houston St.

New York, NY 10014 4805

USA

Veterans Benefits Administration 245 W. Houston St.

New York, NY 10014 4805

USA

Veterans Benefits Administration 245 W. Houston St.

New York, NY 10014 4805

USA

Veterans Benefits Administration 245 W. Houston St.

New York, NY 10014 4805

USA

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.3 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran-owned small business concern or SDVSOB”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans or eligible surviving spouses (see VAAR 802.201 Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and

(v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from verified service-disabled veteran-owned small business concerns. Offers received from concerns that are not verified service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a verified service-disabled veteran-owned small business concern.

(c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR §125.6.

(d) A joint venture may be considered a service-disabled veteran owned small business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVO SBC is to be construed to apply to a VA verified SDVOSB as appropriate.

(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in FAR 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

(End of Clause) C.4 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause)

C.5 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.6 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of New York. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

(End of Addendum to 52.212-4)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115–91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(4) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[NA] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[NA] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

[NA] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[NA] (5) [Reserved] [NA] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[NA] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[NA] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[NA] (10) [Reserved] [NA] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

[NA] (ii) Alternate I (NOV 2011) of 52.219-3.

[NA] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[NA] (ii) Alternate I (JAN 2011) of 52.219-4.

[NA] (13) [Reserved] [NA] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

[NA] (ii) Alternate I (NOV 2011).

[NA] (iii) Alternate II (NOV 2011).

[NA] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

[NA] (ii) Alternate I (Oct 1995) of 52.219-7.

[NA] (iii) Alternate II (Mar 2004) of 52.219-7.

[NA] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

[NA] (17)(i) 52.219-9, Small Business Subcontracting Plan (AUG 2018) (15 U.S.C. 637(d)(4)).

[NA] (ii) Alternate I (NOV 2016) of 52.219-9.

[NA] (iii) Alternate II (NOV 2016) of 52.219-9.

[NA] (iv) Alternate III (JAN 2017) of 52.219-9.

[NA] (v) Alternate IV (AUG 2018) of 52.219-9.

[NA] (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

[NA] (19) 52.219-14, Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14)).

[NA] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

[NA] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C. 657f).

[X] (22) 52.219-28, Post Award Small…