36C10E19Q0141-002.docx

36C10E19Q0141

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

VA

36C10E19Q0141 04-17-2019 Grady Baxter 619-400-8694 05-06-2019 4:00 PM Eastern 00101 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington

DC

20006-4402 X X 541930 $7.5 Million X N/A X Department of Veterans Affairs (VA) Regional Office (RO) Los Angeles 11000 Wilshire Boulevard Los Angeles

CA

90024-3601 00101 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington

DC

20006-4402

All invoices must be emailed to:

Points of Contact (POC) are provided if a contract is awarded.

See CONTINUATION Page Blind Employee Accommodation Services See B.2 Statement of Work (SOW) for detailed requirements.

Hours and Travel are estimates and shall not be exceeded without a modification to the contract.

No incumbent Contractor; first time services requested.

Wage Determination (WD) 2015-5613 (Rev 11), 12/26/2018, for Los Angeles, California is incorporated by reference into this RFQ and any resulting contract. The WD can be found at:

https://wdol.gov/wdol/scafiles/std/15-4399.txt?v=5. The WD does not list the position Reader Accommodation, and the selected Offeror will complete an SF 1444.

Quotes will not be considered from any Offeror not verified as a Veteran Owned Small Business (VOSB) by the Center for Veterans Enterprise (CVE). To be eligible for this 100% VOSB set-aside the Offeror must have a current VOSB verification from CVE when the contract is awarded, and the VOSB must be a Small Business under NAICS 541930.

See CONTINUATION Page X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: To Be Determined (TBD)

b. GOVERNMENT: Contracting Officer 36C10E Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington DC 20006-4402

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

All invoices must be emailed to:

Points of Contact (POC) are provided if a contract is awarded.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

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B.2 STATEMENT OF WORK (SOW)

1.0 BACKGROUND

The resulting contract is for Blind Employee Accommodation Services for the Department of Veterans Affairs, Veterans Benefit Administration (VBA), Los Angeles VA Regional Office (VARO), 11000 Wilshire Blvd, Los Angeles, CA 90024. The Contractor and the Contractor’s Personnel will perform under the resulting contract as independent Contractors, and anything contained in this SOW must not in any way be interpreted to imply the Contractor and/or the Contractor’s Personnel are an agent, employee, partner, or joint venture of the Los Angeles VARO.

The Contractor is responsible for reviewing and complying with all pertinent State and federal laws including, but not limited to, state and local taxes, the Fair Labor Standards Act, Title II of the Americans with Disabilities Act of 1990, Title II of the 1964 Civil Rights Act, and all other applicable state and federal employment laws. The Contractor is responsible for reviewing and complying with all pertinent county and city ordinances.

2.0 SCOPE

The Blind Employee Accommodation Services are for a Los Angeles VARO visually impaired employee, and the Blind Employee Accommodation Services are accomplished in a business office/work place, in a classroom training environment, and/or other designated working areas. Activities include, but are not limited to escorting the blind VA Employee, communication support, writing support, clutter clearing, administrative assistance, phone call assistance, barrier removal, safety hazard mitigation, reading assistance, transportation duties, navigation and wayfaring duties, traversing a variety of surfaces, steps, stairs, slopes, elevators, seating support, travel support, and/or other secondary duties as assigned to the Contractor’s Personnel.

Note: In addition, services may be required at other locations based on business, operational, and training requirements. Services may be required in and around Los Angeles, California, and other states within the (48) contiguous United States. Offsite and after-hours work may be required at various locations within the (48) contiguous United States for extended periods of time to support organizational requirements.

Offsite work may include up to a seven-day period in any of the (48) contiguous United States. Most likely travel will occur in Virginia, DC, or Florida; however, exact state is TBD. Services will be required for up to a full seven (7) day period to include travel days. Likely, travel will be Monday through Friday; however, weekend travel/work may be required.

Specifically, the VA Blind Employee requires extra support reading anything that Job Access with Speech (JAWS) may not be able to read as a supplement to JAWS and extra support navigating in and around the facility.

The Blind Employee Accommodation Services may range from simple to complex and be sensitive. The Contractor’s Personnel must be able to work in a complex, time sensitive, customer focused, high-pressure, fast paced environment while providing the Blind Employee Accommodation Services.

Contractor’s Personnel must be able to perform with general office equipment (e.g., computers and computer monitors, video screens and equipment, etc.) while providing the Blind Employee Accommodation Services in a variety of office settings in a variety of ways to efficiently and safely support the visually impaired VA VBA LA RO employee.

2.1 REQUIRED HOURS OF SERVICE AND SCHEDULING

Blind Employee Accommodation Services are required at Los Angeles VARO on Mondays, Tuesdays, Wednesdays, Thursdays, and Fridays from 0800-1630 (8-hour days), excluding all Federal holidays. (Total 2,080 hours).

Note: In addition, services may be required at other locations based on business, operational, and training requirements. Services may be required in and around Los Angeles, California, and other states within the (48) contiguous United States. Offsite and after-hours work may be required at various locations within the (48) contiguous United States for extended periods of time to support organizational requirements.

Offsite work may include up to a seven-day period in any of the (48) contiguous United States. Most likely travel will occur in Virginia, DC, or Florida; however, exact state is TBD. Services will be required for up to a full seven (7) day period to include travel days. Likely, travel will be Monday through Friday; however, weekend travel/work may be required.

Due to potential training and/or town hall functions, it is required that Blind Employee Accommodation Services be available for approximately 80 hours of additional time. These hours should be flexible. For these non-routine hours, the Contractor will be notified at least 24 hours in advance of the need for an Blind Employee Accommodation Services. It is expected that the Contractor will provide the required services if notified within the specified time.

The Government may cancel services no less than 24 business hours in advance Monday through Friday, with no penalty or charges assessed. Contractor will be notified by email of cancellation of service with a 24-hour notice. If the Contractor is not notified of a cancellation less than 24 hour prior to the scheduled assignment, the Contractor may invoice for no more than four hours of the scheduled assignment.

The Blind Employee Accommodation Services will not occur on any of the following Federal holidays: New Year’s Day; Martin Luther King Day; Presidents Day; Memorial Day; Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving Day; and Christmas Day.

In the event of an Executive Order issued by the President of the United States declaring Agencies of the Federal Government are closed on a regularly scheduled workday, the Program Manager will determine and advise the Contractor on whether services are required for that day.

3.0 QUALIFIED PERSONNEL

The Contractor’s Personnel performing the services under the resulting contract must have and maintain minimum federal and state requirements and other requirements for the Blind Employee Accommodation Services as stated in this SOW.

3.1 BLIND EMPLOYEE ACCOMMODATION SERVICES (KEY PERSONNEL)

The Contractor shall provide qualified personnel to perform the requirements specified in this SOW. Description of Work: The Contractor’s Personnel shall provide support and assistance to a VA blind employee. The Contractor’s Personnel shall possess all the demonstrated knowledge requirements delineated below.

3.2 MINIMUM REQUIREMENTS FOR A BLIND EMPLOYEE ACCOMMODATION SERVICES (EXPERIENCE)

The minimum requirements required for the Blind Employee Accommodation Services are:

3.3 MINIMUM EDUCATION REQUIREMENTS

The Contractor’s Personnel shall possess: an undergraduate or graduate degree from an accredited college or university with a major study in a field related to either Visually Impaired or other accommodation services studies; or be able to provide required supporting documentation which illustrates that the Contractor’s Personnel has the required knowledge, skills, abilities, specialized work experience, and other characteristics necessary to provide the required services. Specifically, required supporting documentation includes but is not limited to, certificates and transcripts. Incomplete and/or vague information will not be accepted.

The Contractor’s Personnel must have a demonstrated knowledge and understanding of Blind and Visually Impaired Culture. In lieu of a degree, the Contractor’s Personnel may hold current generalist (or higher) certification/licensure by the National Federation of the Blind, International Federation of the Blind (IFB), and/or World Blind Union. Specifically, required supporting documentation includes but is not limited to, certificates and transcripts, graduate thesis, research papers, detailed resume, CV, licensure, etc. Incomplete and/or vague information will not be accepted.

3.4 ADDITIONAL REQUIREMENTS

In addition to the requirements described above, the Contractor’s Personnel shall clearly possess the following:

4.0 PLACE OF PERFORMACE

The physical address where services are to be performed at the Los Angeles VARO is: Department of Veterans Affairs, Veterans Benefit Administration, Los Angeles VA Regional Office, 11000 Wilshire Blvd, Los Angeles, CA 90024.

Note: In addition, services may be required at other locations based on business, operational, and training requirements. Services may be required in and around Los Angeles, California, and other states within the (48) contiguous United States. Offsite and after-hours work may be required at various locations within the (48) contiguous United States for extended periods of time to support organizational requirements.

Offsite work may include up to a seven-day period in any of the (48) contiguous states. Most likely travel will occur in Virginia, DC, or Florida; however, exact state is TBD. Services will be required for up to a full seven (7) day period to include travel days. Likely, travel will be Monday through Friday; however, weekend travel/work may be required.

5.0 PERIOD OF PERFORMANCE

The period of performance is expected to be one base year with four option years.

6.0 BILLING – GENERAL INVOICE REQUIREMENTS

Invoices must be submitted monthly in arrears. Electronically invoice within the first five (5) business days for the previous month’s services. All hours and days worked shall be confirmed by prior to payment. Paper invoices will not be accepted.

The invoice must at a minimum include:

· Invoice Number

· Reference the CONTRACT number

· Obligation Number (Obligation Number shall be used for billing)

· Date/Location of Service

· Service Start/Stop Time

· BLIND EMPLOYEE ACCOMMODATION SERVICES Full Name

· Total Weekly Hours of Service

· Rate per Hour

· Total Charge for each BLIND EMPLOYEE ACCOMMODATION SERVICES

Per standard industry practice, a one-hour minimum period will be employed. The Contractor shall bill in fifteen-minute increments.

7.0 GENERAL VA SECURITY AND SYSTEM INFORMATION TRAINING

The Contractor’s Personnel requiring access to VA information and VA information systems must complete the following before being granted access to VA information and networks:

1. Sign and acknowledge understanding of and responsibilities for compliance with the National Rules of Behavior related to access to VA information and information systems, and Contractor Rules of Behavior (supplement),

2. Successfully complete VA Cybersecurity Awareness training and annual refresher training as required,

3. Successfully complete VA General Privacy training and annual refresher training as required, and

4. Successfully complete any additional cybersecurity or privacy training as required for VA personnel with equivalent information system access.

The Contractor shall provide to the Program Manager a copy of the training certificates and signed Rules of Behavior for each applicable employee within seven business days after the Contractor’s Personnel arrival at RO Los Angeles, and annually thereafter. These online courses will need to be taken through the VBA online Talent Management System (TMS) at: https://www.tms.va.gov/learning/user/login.jsp. To self-enroll, click the “Create New User” button on the red bar and complete the assigned training. The Program Manager will provide the Contractor with the appropriate information to complete self-enrollment. Technical issues with TMS should be directed to the TMS help desk at vatmshelp@va.gov or 1-888-496-0463.

Note: In addition, services may be required at other locations based on business, operational, and training requirements. Services may be required in and around Los Angeles, California, and other states within the (48) contiguous United States. Offsite and after-hours work may be required at various locations within the (48) contiguous United States for extended periods of time to support organizational requirements.

Offsite work may include up to a seven-day period in any of the (48) contiguous United States. Most likely travel will occur in Virginia, DC, or Florida; however, exact state is TBD. Services will be required for up to a full seven (7) day period to include travel days. Likely, travel will be Monday through Friday; however, weekend travel/work may be required.

Failure to complete this mandatory training within the timeframe required will be grounds for suspension or termination of all physical and/or electronic access privileges and removal from work on the resulting contract until the training is completed.

The Contractor’s Personnel will also complete 20-0344 Annual Certification of Veteran Status and Veteran-Relatives form upon starting, and annually thereafter for the duration of the resulting contract. If the Contractor’s Personnel or immediate relative is a veteran, the file will be housed in the Locked Files for the duration of the resulting contract.

8.0 BACKGROUND INVESTIGATION

The CONTRACT employee level of background investigation and clearance required for this effort is National Agency Check with Inquiries (NACI). Work may not commence until the appropriate background investigation has commenced.

8.1 CONTRACTOR RESPONSIBILITIES

a) Immediately after the contract award, the Contractor must submit the names, dates of birth, and contact information (address, phone, email) for all Contractor’s Personnel working the resulting contract, to have access to VA facilities, VA systems, or privacy data, to the Program Manager. Additional paperwork will be required to complete the process, which may involve multiple trips to the worksite.

b) The Contractor and Contractor point of contact (POC) will receive an email notification from Security Investigations Center (SIC) identifying the website link that includes detailed instructions regarding completion of the background clearance application process and what level of background was requested. Reminder notifications will be sent if the complete package is not submitted by the due date.

c) The Contractor shall prescreen all personnel who require access to VA site(s) and/or access to VA LAN systems to ensure they maintain a U.S. citizenship or Alien Registration that authorizes them to work in the U.S. and are able to read, write, speak, and understand the English language.

d) Contractors who have current favorable background investigation conducted by OPM or Defense Security Service (DSS) may be accepted through reciprocation. However, it does not preclude the Contractor from submitting completed forms immediately after the resulting contract’s award for all Contractor’s Personnel working the resulting contract to the Program Manager.

e) Contract performance shall not commence before SIC confirmation that it received the investigative documents, that they are complete, and that the background investigation has begun. Once the Contractor’s Personnel background investigation is initiated, contract performance may commence. The Program Manager will notify and forward the Contractor a copy of the Certificate of Eligibility (form 4236) to the Contractor when the investigation has been favorably completed and adjudicated. If notified of an unfavorable adjudication by the Government, the Contractor shall withdraw the Contractor’s Personnel from consideration from working under the contract. Failure to comply with the security requirements may result in termination of the contract for default.

f) After the Contractor’s Personnel background investigation is initiated, contract performance may commence. However, the Contractor will be responsible for the actions of the Contractor’s Personnel they provide to perform work for VA. In the event damage arises from work performed by Contractor’s Personnel under the contract, the Contractor is responsible for resources necessary to remedy the incident.

8.2 GOVERNMENT RESPONSIBILITIES

a) The VA shall bear the expense of obtaining background investigations. The VA will coordinate all aspects of the background investigation with the Contractor, to include, but not limited to require paperwork, fingerprinting, sponsoring, fingerprinting, identity verification, badge issuance, and submitting the background request to SIC.

b) After the Program Manager has received the required information from the Contractor, SIC will send an e-mail notification to the Contractor and their POC identifying the website link that includes detailed instructions regarding completion of the background clearance application process and what level of background was requested. SIC will also send reminder notifications to the Contractor and their POC if the complete package is not submitted by the due date.

c) Upon receipt of required investigative documents, SIC will review the investigative documents for completion and initiate the background investigation by forwarding the investigative documents to OPM to conduct the background investigation. If the investigative documents are not complete, SIC will return the package to the Contractor with corrective instructions.

d) VA will pay for investigations processed through the VA SIC and conducted by OPM.

e) The Program Manager will notify and forward the Contractor a copy of the Certificate of Eligibility (form 4236) when the investigation has been favorably completed and adjudicated. The Program Manager will also notify the Contractor of an unfavorable adjudication by the Government.

9.0 CONFIDENTIALITY AND NONDISCLOSURE

1. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which have been generated by the Contractor in the performance of the resulting contract are the exclusive property of the U.S. Government, and shall be submitted to the Program Manager at the end of the contract.

2. The CO will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the Contractor. Any request for information relating to the resulting contract presented to the Contractor shall be submitted to the CO for response.

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B.3 PRICE/COST SCHEDULE

HOURS

UNIT

The Contractor shall provide Accommodation Services for Blind VA Employee in accordance with the Statement of Work (SOW).

Monday through Friday Excluding Federal Holidays Schedule: 8:00am to 4:30pm

Period of Performance (POP): To Be Determined (TBD) at contract award.

The Contractor shall provide Accommodation Services for Blind VA Employee in accordance with the SOW.

Training, Town Halls, or Other Meetings Schedule: As Needed

POP: TBD at contract award.

The Contractor shall provide Accommodation Services for Blind VA Employee in accordance with the SOW.

Off-site within the (48) contiguous United States Schedule: As Needed

POP: TBD at contract award.

The Contractor shall provide Accommodation Services for Blind VA Employee in accordance with the SOW.

Off-site within the (48) contiguous United States After Regular Business Hours Schedule: As Needed

POP: TBD at contract award.

Travel for Off-site within the (48) contiguous United States Schedule: As Needed

POP: TBD at contract award.

The Contractor shall provide Accommodation Services for Blind VA Employee in accordance with the SOW.

Monday through Friday Excluding Federal Holidays Schedule: 8:00am to 4:30pm

POP: TBD at contract award.

The Contractor shall provide Accommodation Services for Blind VA Employee in accordance with the SOW.

Training, Town Halls, or Other Meetings Schedule: As Needed

POP: TBD at contract award.

The Contractor shall provide Accommodation Services for Blind VA Employee in accordance with the SOW.

Off-site within the (48) contiguous United States Schedule: As Needed

POP: TBD at contract award.

The Contractor shall provide Accommodation Services for Blind VA Employee in accordance with the SOW.

Off-site within the (48) contiguous United States After Regular Business Hours Schedule: As Needed

POP: TBD at contract award.

Travel for Off-site within the (48) contiguous United States Schedule: As Needed

POP: TBD at contract award.

The Contractor shall provide Accommodation Services for Blind VA Employee in accordance with SOW.

Monday through Friday Excluding Federal Holidays Schedule: 8:00am to 4:30pm

POP: TBD at contract award.

The Contractor shall provide Accommodation Services for Blind VA Employee in accordance with the SOW.

Training, Town Halls, or Other Meetings Schedule: As Needed

POP: TBD at contract award.

The Contractor shall provide Accommodation Services for Blind VA Employee in accordance with the SOW.

Off-site within the (48) contiguous United States Schedule: As Needed

POP: TBD at contract award.

The Contractor shall provide Accommodation Services for Blind VA Employee in accordance with the SOW.

Off-site within the (48) contiguous United States After Regular Business Hours Schedule: As Needed

POP: TBD at contract award.

Travel for Off-site within the (48) contiguous United States Schedule: As Needed

POP: TBD at contract award.

The Contractor shall provide Accommodation Services for Blind VA Employee in accordance with the SOW.

Monday through Friday Excluding Federal Holidays Schedule: 8:00am to 4:30pm

POP: TBD at contract award.

The Contractor shall provide Accommodation Services for Blind VA Employee in accordance with the SOW.

Training, Town Halls, or Other Meetings Schedule: As Needed

POP: TBD at contract award.

The Contractor shall provide Accommodation Services for Blind VA Employee in accordance with the SOW.

Off-site within the (48) contiguous United States Schedule: As Needed

POP: TBD at contract award.

The Contractor shall provide Accommodation Services for Blind VA Employee in accordance with the SOW.

Off-site within the (48) contiguous United States After Regular Business Hours Schedule: As Needed

POP: TBD at contract award.

Travel for Off-site within the (48) contiguous United States Schedule: As Needed

POP: TBD at contract award.

The Contractor shall provide Accommodation Services for Blind VA Employee in accordance with the SOW.

Monday through Friday Excluding Federal Holidays Schedule: 8:00am to 4:30pm

POP: TBD at contract award

The Contractor shall provide Accommodation Services for Blind VA Employee in accordance with the SOW.

Training, Town Halls, or Other Meetings Schedule: As Needed

POP: TBD at contract award.

The Contractor shall provide Accommodation Services for Blind VA Employee in accordance with the SOW.

Off-site within the (48) contiguous United States Schedule: As Needed

POP: TBD at contract award.

The Contractor shall provide Accommodation Services for Blind VA Employee in accordance with the SOW.

Off-site within the (48) contiguous United States After Regular Business Hours Schedule: As Needed

POP: TBD at contract award.

Travel for Off-site within the (48) contiguous United States Schedule: As Needed POP: TBD at contract award.

GRAND TOTAL: $_____________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence…