36C10E19Q0094-001.docx

36C10E19Q0094

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

VA

36C10E19Q0094 02-26-2019

GREGORY STEVENS

313-471-3936 X2225 03-12-2019

3 PM

00101 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington DC 20006 X X Y 561990 $11 Million X N/A X Department of Veterans Affairs Veterans Benefits Administration 1240 E. 9th Street Cleveland OH 44199 00101 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington DC 20006

All invoices must be emailed to:

gregory.stevens@va.gov

See CONTINUATION Page The contractor shall provide shredding services to the Cleveland Regional Office of the Veterans Benefits Administration as described herein.

See CONTINUATION Page X X X Gregory Stevens Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Name: ___________________________________________

Address: _________________________________________

City, State, Zip: ___________________________________

Telephone Number: ________________________________

Fax Number: _____________________________________

DUNS: __________________________________________

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-34, Payment by Electronic Funds Transfer - Other than System for Award Management, or

[NA] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly [NA]

b. Semi-Annually [NA]

c. Other [X] monthly

4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted via email to the following address:

gregory.stevens@va.gov

5. SUBMISSION OF OFFER:

a. Offerors shall complete Blocks 17, and 30 of SF 1449, the Contract Administration Data on Page 3, and the Price/Cost Schedule listed on Pages 6 – 10.

b. Offerors shall also complete and return all information designated in:

· 52.212-1, INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS, incorporated by reference;

· Instructions for Submission of Bid, pages 47 – 48; and

· 52.212-3 Representations and Certifications on pages 50 – 66. (Representations and Certifications need not be completed if offeror completed them at the online site www.SAM.gov)

The information/documentation listed above in sections 5 a-b must be returned prior to the date and time specified in Block 8 of SF 1449 to be considered for award. Offers will only be received via email sent to gregory.stevens@va.gov The Simplified Acquisition Procedures of FAR Subpart 12.6 and 13.5 are being used to conduct this procurement.

c. By submission of an offer, the offeror acknowledges the requirement that the prospective awardee shall be registered in the System for Award Management (SAM) database prior to award. Offerors who are not registered in SAM should consider applying for registration immediately. Registration in SAM is a requirement to conduct business with the Federal Government. If the prospective awardee is not registered in SAM within the timeframe specified by the Contracting Officer, the successful offeror may be removed from further consideration for award.

d. This procurement includes special evaluation factors for Service Disabled, Veteran-Owned Small Businesses and Veteran Owned Small Businesses. To be evaluated under these special evaluation factors, Offerors shall have a valid, current registration at the VA’s Vendor Information Pages (VIP) (https://www.vip.vetbiz.gov/) at the due date and time for the submission of bids. Offerors who are not VIP verified will not be evaluated under these special evaluation factors.

6. BASIS FOR AWARD: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE & STATEMENT OF WORK

ITEM INFORMATION

Estimated annual task order for paper shredding services.

The Contractor shall provide 17 shred bins for paper pursuant to the specifications of the Statement of Work and shall empty each bin biweekly, only as needed, and shred contents pursuant to requirements of the Statement of Work.

This is a bulk-funded order for shredding services, not to exceed $TBD. The amount obligated is based on biweekly emptying of an estimated 17 bins of paper shred material. The contractor shall only invoice for actual number of bins emptied biweekly. Final annual total will be reflected via a bilateral modification based on actual usage.

estimated 17 bins x $________________ per bin = $________________ x 26 weeks = $___________________ annual estimated cost Contract Period: Base POP Begin: 04-01-2019 POP End: 03-31-2020

Estimated annual task order for mixed media shredding services.

The Contractor shall provide one (1) shred bin for mixed media pursuant to the specifications of the Statement of Work and shall empty said bin only as needed, and shred contents pursuant to requirements of the Statement of Work.

This is a bulk-funded order for shredding services, not to exceed $TBD. The amount obligated is based on monthly emptying of one (1) bin of mixed media shred material. The contractor shall only invoice for actual times bin is emptied. Final annual total will be reflected via a bilateral modification based on actual usage.

1 bin x $________________ per bin = $________________ x 12 months= $___________________ annual estimated cost Contract Period: Base POP Begin: 04-01-2019 POP End: 03-31-2020

Estimated annual task order for paper shredding services.

The Contractor shall provide 17 shred bins for paper pursuant to the specifications of the Statement of Work and shall empty each bin biweekly, only as needed, and shred contents pursuant to requirements of the Statement of Work.

This is a bulk-funded order for shredding services, not to exceed $TBD. The amount obligated is based on biweekly emptying of an estimated 17 bins of paper shred material. The contractor shall only invoice for actual number of bins emptied biweekly. Final annual total will be reflected via a bilateral modification based on actual usage.

estimated 17 bins x $________________ per bin = $________________ x 26 weeks = $___________________ annual estimated cost Contract Period: Option 1 POP Begin: 04-01-2020 POP End: 03-31-2021

Estimated annual task order for mixed media shredding services.

The Contractor shall provide one (1) shred bin for mixed media pursuant to the specifications of the Statement of Work and shall empty said bin only as needed, and shred contents pursuant to requirements of the Statement of Work.

This is a bulk-funded order for shredding services, not to exceed $TBD. The amount obligated is based on monthly emptying of one (1) bin of mixed media shred material. The contractor shall only invoice for actual times bin is emptied. Final annual total will be reflected via a bilateral modification based on actual usage.

1 bin x $________________ per bin = $________________ x 12 months= $___________________ annual estimated cost Contract Period: Option 1 POP Begin: 04-01-2020 POP End: 03-31-2021

Estimated annual task order for paper shredding services.

The Contractor shall provide 17 shred bins for paper pursuant to the specifications of the Statement of Work and shall empty each bin biweekly, only as needed, and shred contents pursuant to requirements of the Statement of Work.

This is a bulk-funded order for shredding services, not to exceed $TBD. The amount obligated is based on biweekly emptying of an estimated 17 bins of paper shred material. The contractor shall only invoice for actual number of bins emptied biweekly. Final annual total will be reflected via a bilateral modification based on actual usage.

estimated 17 bins x $________________ per bin = $________________ x 26 weeks = $___________________ annual estimated cost Contract Period: Option 2 POP Begin: 04-01-2021 POP End: 03-31-2022

Estimated annual task order for mixed media shredding services.

The Contractor shall provide one (1) shred bin for mixed media pursuant to the specifications of the Statement of Work and shall empty said bin only as needed, and shred contents pursuant to requirements of the Statement of Work.

This is a bulk-funded order for shredding services, not to exceed $TBD. The amount obligated is based on monthly emptying of one (1) bin of mixed media shred material. The contractor shall only invoice for actual times bin is emptied. Final annual total will be reflected via a bilateral modification based on actual usage.

1 bin x $________________ per bin = $________________ x 12 months= $___________________ annual estimated cost Contract Period: Option 2 POP Begin: 04-01-2021 POP End: 03-31-2022

Estimated annual task order for paper shredding services.

The Contractor shall provide 17 shred bins for paper pursuant to the specifications of the Statement of Work and shall empty each bin biweekly, only as needed, and shred contents pursuant to requirements of the Statement of Work.

This is a bulk-funded order for shredding services, not to exceed $TBD. The amount obligated is based on biweekly emptying of an estimated 17 bins of paper shred material. The contractor shall only invoice for actual number of bins emptied biweekly. Final annual total will be reflected via a bilateral modification based on actual usage.

estimated 17 bins x $________________ per bin = $________________ x 26 weeks = $___________________ annual estimated cost Contract Period: Option 3 POP Begin: 04-01-2022 POP End: 03-31-2023

Estimated annual task order for mixed media shredding services.

The Contractor shall provide one (1) shred bin for mixed media pursuant to the specifications of the Statement of Work and shall empty said bin only as needed, and shred contents pursuant to requirements of the Statement of Work.

This is a bulk-funded order for shredding services, not to exceed $TBD. The amount obligated is based on monthly emptying of one (1) bin of mixed media shred material. The contractor shall only invoice for actual times bin is emptied. Final annual total will be reflected via a bilateral modification based on actual usage.

1 bin x $________________ per bin = $________________ x 12 months= $___________________ annual estimated cost Contract Period: Option 3 POP Begin: 04-01-2022 POP End: 03-31-2023

Estimated annual task order for paper shredding services.

The Contractor shall provide 17 shred bins for paper pursuant to the specifications of the Statement of Work and shall empty each bin biweekly, only as needed, and shred contents pursuant to requirements of the Statement of Work.

This is a bulk-funded order for shredding services, not to exceed $TBD. The amount obligated is based on biweekly emptying of an estimated 17 bins of paper shred material. The contractor shall only invoice for actual number of bins emptied biweekly. Final annual total will be reflected via a bilateral modification based on actual usage.

estimated 17 bins x $________________ per bin = $________________ x 26 weeks = $___________________ annual estimated cost Contract Period: Option 4 POP Begin: 04-01-2023 POP End: 03-31-2024

Estimated annual task order for mixed media shredding services.

The Contractor shall provide one (1) shred bin for mixed media pursuant to the specifications of the Statement of Work and shall empty said bin only as needed, and shred contents pursuant to requirements of the Statement of Work.

This is a bulk-funded order for shredding services, not to exceed $TBD. The amount obligated is based on monthly emptying of one (1) bin of mixed media shred material. The contractor shall only invoice for actual times bin is emptied. Final annual total will be reflected via a bilateral modification based on actual usage.

1 bin x $________________ per bin = $________________ x 12 months= $___________________ annual estimated cost Contract Period: Option 4 POP Begin: 04-01-2023 POP End: 03-31-2024

STATEMENT OF WORK

A. GENERAL REQUIREMENTS

The Department of Veterans Affairs (VA) Cleveland Regional Office located at 1240 East Ninth Street, Cleveland, OH 44199 requires the services of a contractor to shred VA records and other materials for a base year plus four (4) one-year option periods exercisable at the discretion of the government. The contractor shall utilize mobile shredding vehicles capable of shredding all types of material on-site to a shred size in conformance with the National Association for Information Destruction (NAID) standard of 5/8-inch by 1/2-inch cross cuts or smaller and; the contractor shall also provide transport and storage of interim destroyed temporary records, and ultimate final destruction of said temporary records. The records may contain paper as well as mixed media which includes binders, folders, DVDs, CDs, VHS Tapes, Floppy Disks, Micro Fiche, Micro Film, Cassette Tapes (mini, micro and standard), X-Rays, Back-up Tapes, Film, Photos and other non-paper materials. The contractor shall shred all paper records and other non-paper materials in accordance with the VA Directive 6371, dated April 2014 which requires shredding must be carried out by either:

A NAID certified, bonded, and insured contractor (and its subcontractors or third parties) for paper/printed media destruction who has contracted to provide sufficient reasonable safeguards to protect the temporary paper records until final destruction has been completed; or a non-NAID-certified contractor (and its subcontractors or third parties) who can satisfy the standards outlined in VA Directive 6371, dated April 2014.

The following VA regulations shall apply to this contract:

1. VA Directive 6371, dated April 2014 and;

2. VA Handbook 6300.1, dated March 24, 2010 and;

3. VBA Directive 6300, dated December 1, 2017.

The contractor shall ensure interim destruction (as defined in number 1 above) of all shred material shall be done on-site at the VA Cleveland Regional Office at 1240 East Ninth Street, Cleveland, Ohio 44199, utilizing mobile shredding vehicles.

a. The contractor shall provide all labor and equipment and shall be responsible for final destruction (as defined in number 1 above) of all shredded materials. Upon final destruction the contractor shall provide the VA Privacy Officer and Records Management Specialist with a Certificate of Destruction (as defined in number 1 above).

b. The contractor shall maintain liability insurance for the duration of the contract and shall follow all applicable federal and state regulations regarding transportation and destruction of sensitive documents and materials.

c. While on the premises of the Cleveland Regional Office, contractor employees shall wear a company uniform and a visible identification badge which contains a photograph of the employee. All contractor vehicles and collection bins will be clearly identified with the company’s name.

d. The contractor shall provide the service identified in this scope of work, bi-weekly, (preferably Fridays), between the hours of 8:00 a.m. to 11:00 a.m.

e. The contractor shall provide the required number of locking containers (see below) for the collection of the documents intended for shredding. All containers should be keyed alike and when locked, should prevent retrieval of any items placed in the containers.

f. The contractor shall provide the appropriate number of keys and/or combination for the locking containers to the VA Records Management Specialist to access the containers.

g. The contractor shall be responsible for collecting the locked containers from the building’s loading dock for interim destruction (as defined in VA Directive 6371, dated April 2014) in the contractor’s mobile shred truck. The contractor shall return the empty shredding containers to the location from which they were collected.

h. If the regularly scheduled collection day falls on a national holiday, the contractor shall perform the service either the day prior or the day after the holiday, and shall inform the Records Management Specialist (RMS) of the revised shredding day.

i. The contractor shall notify the Contracting Officer, Records Management Specialist (RMS) or Support Services Supervisor in the most expeditious manner if a pick-up will not be possible due to any issue.

j. VA personnel shall inspect the contractor’s shredding facility at least annually, and more often if they so choose, to document contractor compliance with applicable regulations including VA Directive 6371, dated April 2014, VA Handbook 6300.1, dated March 24, 2010 and VBA Handbook 6300, dated December 1, 2017.

k. The contractor shall maintain a quality control program as described below:

Performance Standards:

Quality Control. The contractor shall maintain a quality control program that ensures services are performed in accordance with these specifications throughout the entire contract period, and shall implement procedures to track, identify, prevent, remedy and ensure non-recurrence of defective services. Additionally, the contractor shall provide a method to accept and resolve customer complaints and notify the customer of the resolution, and shall immediately notify the Contracting Officer upon receipt of a customer complaint so joint validation may be accomplished. The contractor is responsible for quality control and specification compliance.

Inspections and Acceptance. The Department of Veterans Affairs will evaluate contractor's performance using customer complaints, periodic on-site inspections, and may at the Government's discretion, inspect each task to verify conformance and acceptance prior to payment. The Department of Veterans Affairs will also periodically evaluate contractor's performance in accordance with the following Quality Assurance Surveillance Plan:

Shredding Services.

Protection of Privacy Zero Tolerance.

(A) Surveillance: The Privacy Officer or Records Management Specialist can receive complaints from VA personnel and pass them to the Contracting Officer for review.

(B) Standards: The Privacy Officer or Records Management Specialist shall notify the Contracting Officer for appropriate action in accordance with FAR 52.212.4, Contract Terms and Conditions-Commercial Items or the appropriate Inspection of Services clause, if any of the above service areas exceed one (1) customer complaint. The Contacting Officer may consider complaints more than the standard as grounds for termination of the contract.

Procedures: The contractor shall have 24 hours after verbal notification by the Contracting Officer to address any unacceptable performance. If the contractor disagrees with the complaint and challenges the validity of the complaint, the contractor shall notify the Contracting Officer. The Contracting Officer will investigate to determine the validity of the complaint and notify the contractor of the results.

l. The contractor shall ensure contractor employees providing work under the contract are fully trained and completely competent to perform the required work.

m. Contractor/subcontractor personnel involved in the actual handling and shredding of materials shall have a VA, low-risk background check completed to work under this contract. The Contracting Officer will not authorize contractor/subcontractor personnel to begin work on this contract until contractor/subcontractor personnel have had their fingerprints electronically captured by the VA, received a favorable fingerprint report, submitted all VA required background investigation documents and have a VA background check favorably completed or in process. Additionally, should a background investigation ultimately yield unfavorable results, the contractor or subcontractor personnel working on the contract while the full background investigation was ongoing would thereafter be immediately ineligible to continue work under this contract.

n. Contractor personnel shall be accompanied by a VA employee anytime contractor personnel are inside the Cleveland Regional Office.

B. EQUIPMENT/DELIVERABLES/QUANTITIES

Deliverable: Contractor shall shred materials biweekly (preferably Fridays). Any additional service requests shall be provided at the per bin price stated herein and within 48 hours after the contractor is notified by the Contracting Officer or Records Management Specialist.

Quantities: Contractor shall provide 18, 96-gallon, wheeled, lockable shred bins. 17 of the bins shall be for the collection of paper to be shred and one (1) of the bins shall be for the collection of mixed media (as described in first paragraph of this Statement of Work) to be shred. The contractor shall ultimately bill only for the actual number of bins emptied at each biweekly visit.

ESTIMATED TOTALS

The Government does not guarantee these estimated totals and the contractor shall only bill for the actual number of bins emptied during each pick-up.

Estimated 2018 Biweekly Bins Collected = approximately 6 – 10 bins

C. ADDITIONAL REQUIREMENTS

1. Certificate of Destruction: A “Certificate of Destruction” (as defined in number 1 above) shall be completed by the Contractor and provided to the Privacy Officer or Records Management Specialist within seven (7) days of the final destruction of VA records.

2. VA Handbook 6300.1 “Records Management Procedure” shall be applicable to all record/microfiche destruction. The procedure reads: “The authorized destruction of records that are classified or otherwise restricted from disclosure by statue, such as Privacy Act of 1974 or Title 38 USC, must be witnessed by a Federal employee or a contractor employee. If a contract is used to dispose restricted VA Records, the facility Records Officer must authorize the use of a contractor or subcontractor employee to witness the destruction”. The contractor shall provide documentation that the contractor employee is authorized to witness destruction of the record. Release of VA records for use as records or documents is prohibited.

3. Confidentiality of Material Destruction: Contractor personnel shall maintain the confidentiality of the material to be destroyed. Any contractor personnel found to be reading any of the materials/documents shall be promptly removed from the government premises. The person(s) involved shall not be allowed to return to the facility for any future service requests.

4. Invoice submission: Invoices will be submitted to the Contracting Officer via email, monthly in arrears.

D. WORKING HOURS

1. Services are to be provided biweekly (preferably on Fridays) between the hours of 8:00 a.m. and 11:00 a.m., except for Federal holidays.

2. National Holidays: The (10) ten holidays observed by the Federal Government are:

New Year’s Day Martin Luther King’s Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Any other holiday specifically declared by the President of the United States to be a national holiday.

B.3 DELIVERY SCHEDULE

Cleveland Regional Office 1240 E. Ninth St.

Cleveland, OH 44199

USA

313-471-3936 x2225

Cleveland Regional Office 1240 E. Ninth St.

Cleveland, OH 44199

USA

Cleveland Regional Office 1240 E. Ninth St.

Cleveland, OH 44199

USA

Cleveland Regional Office 1240 E. Ninth St.

Cleveland, OH 44199

USA

Cleveland Regional Office 1240 E. Ninth St.

Cleveland, OH 44199

USA

Cleveland Regional Office 1240 E. Ninth St.

Cleveland, OH 44199

USA

Cleveland Regional Office 1240 E. Ninth St.

Cleveland, OH 44199

USA

Cleveland Regional Office 1240 E. Ninth St.

Cleveland, OH 44199

USA

Cleveland Regional Office 1240 E. Ninth St.

Cleveland, OH 44199

USA

Cleveland Regional Office 1240 E. Ninth St.

Cleveland, OH 44199

USA

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.3 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009)

The offeror agrees, if awarded a contract, to use the service-disabled veteran-owned small businesses or veteran-owned small businesses proposed as subcontractors in accordance with 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, or to substitute one or more service-disabled veteran-owned small businesses or veteran-owned small businesses for subcontract work of the same or similar value.

(End of Clause) C.4 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes FAR 52.219-6 Notice of Total Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause) C.5 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes the clause: 852.215-70 Service-disabled veteran-owned and veteran-owned small business evaluation factors. Accordingly, any contract resulting from this solicitation will include the clause 852.215-71 Evaluation factor commitments.

(b) The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) to assist in assessing Contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the Contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor compliance with the subcontracting commitments.

(End of Clause)

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.7 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Ohio. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause)

C.8 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

(End of Addendum to 52.212-4)

C.9 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (OCT 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115–91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(4) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[NA] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[NA] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

[NA] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[NA] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[NA] (5) [Reserved] [NA] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[NA] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[NA] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[NA] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[NA] (10) [Reserved] [NA] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

[NA] (ii) Alternate I (NOV 2011) of 52.219-3.

[NA] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[NA] (ii) Alternate I (JAN 2011) of 52.219-4.

[NA] (13) [Reserved] [X] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

[NA] (ii) Alternate I (NOV 2011).

[NA] (iii) Alternate II (NOV 2011).

[NA] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

[NA] (ii) Alternate I (Oct 1995) of 52.219-7.

[NA] (iii) Alternate II (Mar 2004) of 52.219-7.

[NA] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

[NA] (17)(i) 52.219-9, Small Business Subcontracting Plan (AUG 2018) (15 U.S.C. 637(d)(4)).

[NA] (ii) Alternate I (NOV 2016) of 52.219-9.

[NA] (iii) Alternate II (NOV 2016) of 52.219-9.

[NA] (iv) Alternate III (JAN 2017) of 52.219-9.

[NA] (v) Alternate IV (AUG 2018) of 52.219-9.

[NA] (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

[NA] (19) 52.219-14, Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14)).

[NA] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

[NA] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C. 657f).

[X] (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C 632(a)(2)).

[NA] (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (DEC 2015) (15 U.S.C. 637(m)).

[NA] (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (DEC 2015) (15 U.S.C. 637(m)).

[X] (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[NA] (26) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JAN 2018) (E.O. 13126).

[X] (27) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (28)(i) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

[NA] (ii) Alternate I (FEB 1999) of 52.222-26.

[NA] (29)(i) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

[NA] (ii) Alternate I (JULY 2014) of 52.222-35.

[X] (30)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

[NA] (ii) Alternate I (JULY 2014) of 52.222-36.

[NA] (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

[NA] (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[X] (33)(i) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627).

[NA] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[NA] (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

[NA] (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[NA] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[NA] (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

[NA] (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

[NA] (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

[NA] (ii) Alternate I (OCT 2015) of 52.223-13.

[NA] (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

[NA] (ii) Alternate I (JUN 2014) of 52.223-14.

[NA] (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007)(42 U.S.C. 8259b).

[NA] (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

[NA] (ii) Alternate I (JUN 2014) of 52.223-16.

[X] (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) [NA] (43) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

[NA] (44) 52.223-21, Foams (JUN 2016) (E.O. 13693).

[X] (45) (i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

[NA] (ii) Alternate I (JAN 2017) of 52.224-3.

[NA] (46) 52.225-1, Buy American—Supplies (MAY 2014) (41 U.S.C. chapter 83).

[NA] (47)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (MAY 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

[NA] (ii) Alternate I (MAY 2014) of 52.225-3.

[NA] (iii) Alternate II (MAY 2014) of 52.225-3.

[NA] (iv) Alternate III (MAY 2014) of 52.225-3.

[NA] (48) 52.225–5, Trade Agreements (AUG 2018) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

[X] (49) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[NA] (50) 52.225–26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

[NA] (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

[NA] (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

[NA] (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[NA] (54) 52.232-30, Installment Payments for Commercial Items (JAN 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[X] (55) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) (31 U.S.C. 3332).

[NA] (56) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

[X] (57) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

[NA] (58) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).

[NA] (59) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(12)).

[NA] (60)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

[NA] (ii) Alternate I (Apr 2003) of 52.247-64.

[NA] (iii) Alternate II (FEB 2006) of…