36C10E19Q0086-001.docx

36C10E19Q0086

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

VA

36C10E19Q0086 03-14-2019

GREGORY STEVENS

313-471-3936 X2225 03-28-2019 3 pm 00101 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington DC 20006 X X 561990 $11 Million X N/A X Department of Veterans Affairs Veterans Benefits Administration Detroit Regional Office 477 Michigan Ave.

Detroit MI 48226 00101 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington DC 20006

All invoices must be emailed to:

gregory.stevens@va.gov

See CONTINUATION Page The contractor shall provide shredding service to the Detroit Regional Office of the Veterans Benefits Administration pursuant to the terms, conditions and pricing contained herein.

See CONTINUATION Page X X X Gregory Stevens Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Name: ___________________________________________

Address: _________________________________________

City, State, Zip: ___________________________________

Telephone Number: ________________________________

Fax Number: _____________________________________

DUNS: __________________________________________

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-34, Payment by Electronic Funds Transfer - Other than System for Award Management, or

[NA] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly [NA]

b. Semi-Annually [NA]

c. Other [X] monthly

4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted via email to the following address:

gregory.stevens@va.gov

5. SUBMISSION OF OFFER:

a. Offerors shall complete Blocks 17, and 30 of SF 1449, the Contract Administration Data on Page 3, and the Price/Cost Schedule listed on Pages 6 – 9.

b. Offerors shall also complete and return all information designated in:

· 52.212-1, INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS, incorporated by reference;

· Instructions for Submission of Bid, pages 49 – 50;

· 52.212-3 Representations and Certifications on page 52 – 68. (Representations and Certifications need not be completed if offeror completed them at the online site www.SAM.gov)

The information/documentation listed above in sections 5 a-b must be returned prior to the date and time specified in Block 8 of SF 1449 to be considered for award. Offers will only be received via email sent to gregory.stevens@va.gov The Simplified Acquisition Procedures of FAR Subpart 12.6 and 13.5 are being used to conduct this procurement.

c. By submission of an offer, the offeror acknowledges the requirement that the prospective awardee shall be registered in the System for Award Management (SAM) database prior to award. Offerors who are not registered in SAM should consider applying for registration immediately. Registration in SAM is a requirement to conduct business with the Federal Government. If the prospective awardee is not registered in SAM within the timeframe specified by the Contracting Officer, the successful offeror may be removed from further consideration for award.

d. This procurement is set-aside 100% for Service Disabled, Veteran-Owned Small Businesses. To be considered for award, Offerors shall have a valid, current registration at the VA’s Vendor Information Pages (VIP) (https://www.vip.vetbiz.gov/) at the due date and time for the submission of bids. Offerors who are not VIP verified will be rejected as non-responsive.

e. Any resultant contract, if awarded to an SDVOB, will be subject to the Limitations on Subcontracting clause set forth in this solicitation. For the Government to determine the extent and viability of a contractor being able to comply with this clause, the Government will evaluate the degree to which a prospective offeror will utilize other than service-disabled veteran owned or veteran owned small business concerns in the performance of the contract. (see Instructions for Submission of Bid for further details)

6. BASIS FOR AWARD: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE & STATEMENT OF WORK

ITEM INFORMATION

Estimated annual task order for paper shredding services.

The Contractor shall provide 8 shred bins for paper pursuant to the specifications of the Statement of Work and shall empty each bin biweekly, only as needed, and shred contents pursuant to requirements of the Statement of Work.

This is a bulk-funded order for shredding services, not to exceed $TBD. The amount obligated is based on biweekly emptying of an estimated 8 bins of paper shred material. The contractor shall only invoice for actual number of bins emptied biweekly. Final annual total will be reflected via a bilateral modification based on actual usage.

estimated 8 bins x $________________ per bin = $________________ x 26 weeks = $___________________ annual estimated cost Contract Period: Base POP Begin: 04-15-2019 POP End: 04-14-2020

Estimated annual task order for mixed media shredding services.

The Contractor shall provide 1 shred bin for mixed media pursuant to the specifications of the Statement of Work and shall empty each bin monthly, only as needed, and shred contents pursuant to requirements of the Statement of Work.

This is a bulk-funded order for shredding services, not to exceed $TBD. The amount obligated is based on monthly emptying of 1 bin of mixed media shred material. The contractor shall only invoice for actual number of bins emptied. Final annual total will be reflected via a bilateral modification based on actual usage.

1 bin x $________________ per bin = $________________ x 12 months = $___________________ annual estimated cost Contract Period: Base POP Begin: 04-15-2019 POP End: 04-14-2020

Estimated annual task order for paper shredding services.

The Contractor shall provide 8 shred bins for paper pursuant to the specifications of the Statement of Work and shall empty each bin biweekly, only as needed, and shred contents pursuant to requirements of the Statement of Work.

This is a bulk-funded order for shredding services, not to exceed $TBD. The amount obligated is based on biweekly emptying of an estimated 8 bins of paper shred material. The contractor shall only invoice for actual number of bins emptied biweekly. Final annual total will be reflected via a bilateral modification based on actual usage.

estimated 8 bins x $________________ per bin = $________________ x 26 weeks = $___________________ annual estimated cost Contract Period: Option 1 POP Begin: 04-15-2020 POP End: 04-14-2021

Estimated annual task order for mixed media shredding services.

The Contractor shall provide 1 shred bin for mixed media pursuant to the specifications of the Statement of Work and shall empty each bin monthly, only as needed, and shred contents pursuant to requirements of the Statement of Work.

This is a bulk-funded order for shredding services, not to exceed $TBD. The amount obligated is based on monthly emptying of 1 bin of mixed media shred material. The contractor shall only invoice for actual number of bins emptied. Final annual total will be reflected via a bilateral modification based on actual usage.

1 bin x $________________ per bin = $________________ x 12 months = $___________________ annual estimated cost Contract Period: Option 1 POP Begin: 04-15-2020 POP End: 04-14-2021

Estimated annual task order for paper shredding services.

The Contractor shall provide 8 shred bins for paper pursuant to the specifications of the Statement of Work and shall empty each bin biweekly, only as needed, and shred contents pursuant to requirements of the Statement of Work.

This is a bulk-funded order for shredding services, not to exceed $TBD. The amount obligated is based on biweekly emptying of an estimated 8 bins of paper shred material. The contractor shall only invoice for actual number of bins emptied biweekly. Final annual total will be reflected via a bilateral modification based on actual usage.

estimated 8 bins x $________________ per bin = $________________ x 26 weeks = $___________________ annual estimated cost Contract Period: Option 2 POP Begin: 04-15-2021 POP End: 04-14-2022

Estimated annual task order for mixed media shredding services.

The Contractor shall provide 1 shred bin for mixed media pursuant to the specifications of the Statement of Work and shall empty each bin monthly, only as needed, and shred contents pursuant to requirements of the Statement of Work.

This is a bulk-funded order for shredding services, not to exceed $TBD. The amount obligated is based on monthly emptying of 1 bin of mixed media shred material. The contractor shall only invoice for actual number of bins emptied. Final annual total will be reflected via a bilateral modification based on actual usage.

1 bin x $________________ per bin = $________________ x 12 months = $___________________ annual estimated cost Contract Period: Option 2 POP Begin: 04-15-2021 POP End: 04-14-2022

Estimated annual task order for paper shredding services.

The Contractor shall provide 8 shred bins for paper pursuant to the specifications of the Statement of Work and shall empty each bin biweekly, only as needed, and shred contents pursuant to requirements of the Statement of Work.

This is a bulk-funded order for shredding services, not to exceed $TBD. The amount obligated is based on biweekly emptying of an estimated 8 bins of paper shred material. The contractor shall only invoice for actual number of bins emptied biweekly. Final annual total will be reflected via a bilateral modification based on actual usage.

estimated 8 bins x $________________ per bin = $________________ x 26 weeks = $___________________ annual estimated cost Contract Period: Option 3 POP Begin: 04-15-2022 POP End: 04-14-2023

Estimated annual task order for mixed media shredding services.

The Contractor shall provide 1 shred bin for mixed media pursuant to the specifications of the Statement of Work and shall empty each bin monthly, only as needed, and shred contents pursuant to requirements of the Statement of Work.

This is a bulk-funded order for shredding services, not to exceed $TBD. The amount obligated is based on monthly emptying of 1 bin of mixed media shred material. The contractor shall only invoice for actual number of bins emptied. Final annual total will be reflected via a bilateral modification based on actual usage.

1 bin x $________________ per bin = $________________ x 12 months = $___________________ annual estimated cost Contract Period: Option 3 POP Begin: 04-15-2022 POP End: 04-14-2023

Estimated annual task order for paper shredding services.

The Contractor shall provide 8 shred bins for paper pursuant to the specifications of the Statement of Work and shall empty each bin biweekly, only as needed, and shred contents pursuant to requirements of the Statement of Work.

This is a bulk-funded order for shredding services, not to exceed $TBD. The amount obligated is based on biweekly emptying of an estimated 8 bins of paper shred material. The contractor shall only invoice for actual number of bins emptied biweekly. Final annual total will be reflected via a bilateral modification based on actual usage.

estimated 8 bins x $________________ per bin = $________________ x 26 weeks = $___________________ annual estimated cost Contract Period: Option 4 POP Begin: 04-15-2023 POP End: 04-14-2024

Estimated annual task order for mixed media shredding services.

The Contractor shall provide 1 shred bin for mixed media pursuant to the specifications of the Statement of Work and shall empty each bin monthly, only as needed, and shred contents pursuant to requirements of the Statement of Work.

This is a bulk-funded order for shredding services, not to exceed $TBD. The amount obligated is based on monthly emptying of 1 bin of mixed media shred material. The contractor shall only invoice for actual number of bins emptied. Final annual total will be reflected via a bilateral modification based on actual usage.

1 bin x $________________ per bin = $________________ x 12 months = $___________________ annual estimated cost Contract Period: Option 4 POP Begin: 04-15-2023 POP End: 04-14-2024

STATEMENT OF WORK

The Department of Veterans Affairs, Veterans Benefits Administration (VBA), Detroit Regional Office, 477 Michigan Ave, Detroit, Michigan 48226, has a requirement for shredding services. The contractor shall collect and properly dispose of sensitive material/information in accordance with the specifications, terms and conditions of this Statement of Work for a period of one (1) year with four (4) one-year option periods to be exercised at the sole discretion of the government. The contractor shall provide all labor, equipment (including wheeled shred bin containers), supervision, and management to provide on-site shredding of personally identifiable information that consists of hard copy media, paper, floppy disks, computer drives, tapes, microfilm, microfiche, audiotapes, videotapes, CD's, DVD's, Mylar, stored data, disks and diskettes, and other similar items containing personal, confidential, and proprietary information. The contractor’s destruction techniques shall include shredding, pulverization, disintegration, purging, pulping and incineration in accordance with all National Association for Information Destruction (NAID) standards as well as all federal, state and local laws and ordinances. The contractor shall provide biweekly, service on Tuesdays between 8:30 am and 1 pm local time plus unscheduled services that may arise from time to time as directed by the Contracting Officer or their designated representative.

OBJECTIVES

This is a requirement for the contractor to shred, destroy and dispose of materials with Personally Identifiable Information (PII) and other sensitive HIPAA related materials from the Veterans Benefits Administration including papers, folders, and media storage (compact discs, hard drives, floppy discs, microfilm, tape cassettes, and other recording tapes).

The contractor shall ensure the legal, proper safe-keeping and physical destruction of shred material in accordance with:

1. VA Directive 6371, Destruction of Temporary Paper Records

1. Privacy Act of 1974, 5 USC 552a

1. Federal Records Act, 44 USC Chapter 31

1. VBA Directive 6300, Records and Information Management

1. contractor Rules of Behavior

1. VA Directive 6500, Information Security Program

1. VA Handbook 6500.1, Electronic Media Sanitization

1. 36 CFR 1220.14 Subpart A, General Provisions, General Definitions

1. 36 CFR 1226.24, Destruction of Temporary Records (formerly 1228.58)

1. 44 USC 3302 § 1228.58 Destruction of Temporary Records

1. VA Directive and Handbook 0710, Personnel Suitability and Security Program

The Department of Veterans Affairs adheres to the Privacy Act of 1974 that was established to insure government agencies protect the privacy of individuals and businesses about information held by them. The contractor shall execute the terms of this contract in a manner that will safeguard the confidentiality of all materials and information exposed to contractor personnel in performance of this contract.

GENERAL

The contractor shall be National Association for Information Destruction (NAID) certified, bonded and insured or shall meet all the requirements of VA Directive 6371, Destruction of Temporary Paper Records.

The contractor shall conduct all shredding on-site at the VBA Detroit Regional Office utilizing a mobile shredding vehicle(s) capable of shredding all types of material on-site to a shred size in conformance with the NAID standard of 5/8-inch by 1/2-inch cross cuts or smaller.

The contractor shall shred paper and other medium such as floppy disks, computer drives, tapes, microfilm, microfiche, audiotapes, videotapes, CD's, DVD's, Mylar, stored data, disks & diskettes, and other similar items containing personal, confidential, and proprietary information. The contractor shall ensure all initial shredding (defined as interim destruction in VA Directive 6371) shall be crosscut, performed hands-free and on-site at the Detroit Regional Office utilizing a mobile shredding truck. The contractor shall utilize high speed mobile shredding trucks, which will have a camera for viewing the material being shred/destroyed. The contractor shall ensure all material shredded under this contract can be witnessed at any stage in the destruction process (i.e. interim destruction or final destruction – see definitions in VA Directive 6371) by the VBA Privacy Officer (PO) or the VBA Records Management Specialist or their designated representative.

The contractor shall provide nine (9) locking, 95-gallon, wheeled shred bin containers for the collection of materials intended for shredding. The contractor shall ensure all containers shall be locked and the material unable to be retrieved once it is placed in the container unless it is unlocked by the VBA Privacy Officer or the VBA Records Management Specialist or their representative or by the contractor solely at the direction of the VBA Privacy Officer or the VBA Records Management Specialist or their designee. The contractor shall provide the customer with a key for access to the bins. The contractor shall maintain and service the containers pursuant to the Schedule of Services contained herein. The contractor shall be responsible for collecting the containers from two (2) floors within the Detroit Regional Office and moving the containers from those two (2) floors to the contractor’s vehicle for on-site destruction. Contractor personnel shall enter the Detroit Regional Office through the loading dock and retrieve the shred bins from a permanent staging area located on the 14th Floor and two (2) staging areas on the 12th floor. The contractor personnel shall be escorted by VA personnel always while in the Detroit Regional Office. After the shredding process is complete the contractor shall return the empty containers to the locations from which they were retrieved.

Contractor personnel involved in the actual handling and shredding of materials shall undergo a VA low-risk background check to work under this contract. The Contracting Officer will not authorize contractor personnel to begin work on this contract until contractor personnel have had their fingerprints electronically captured by the VA, received a favorable fingerprint report, submitted all VA required background investigation documents and have a VA background check favorably completed or in process.

The contractor shall allow only individuals aged 18 or over, who have appropriate contractor identification, to assist with the shredding/removal.

Upon final destruction the contractor shall provide a Certificate of Destruction, as defined in VA Directive 6371, to the VA Privacy Officer and/or Records Management Specialist or their designee. The contractor shall ensure the Certificate of Destruction is identical to or contains the same information or more than that on the sample Certificate of Destruction attached hereto. The contractor shall ensure all materials intended for shredding are destroyed and unreadable utilizing the contractor’s on-site, crosscut shredding device. The contractor shall provide written assurance that all data is destroyed on site at the Detroit Regional Office and nothing is removed from the Detroit Regional Office site before it is shredded.

When onsite at the Detroit Regional Office, contractor’s employees shall be uniformed with their name and company logo clearly identifiable. The contractor shall ensure contractor personnel’s clothes are clean and maintained in good repair. The contractor shall be required to interrupt their work at any time so as not to interfere with the normal functioning at the Detroit Regional Office. Examples of potential interruptions which the contractor shall accommodate are utility service interruptions, fire protection system alerts, and VA personnel, equipment and carts.

The contractor shall perform shredding/pick-up every two (2) weeks (every 14 days) on Tuesdays between 8:00 a.m. and 1:00 p.m. Detroit local time, federal holidays excluded. If there is a Federal Holiday contractor shall pick up the following day (as scheduled with VA personnel)

The VBA Records Management Specialist/Records Management Technician shall conduct an initial orientation tour of the facilities for the contractor. Thereafter the contractor shall be responsible for conducting orientations to new contractor employees.

The contractor's vehicles used to perform this contract shall be locked and the keys removed when not in use. The contractor’s vehicle(s) shall be identified and parked in a predetermined location designated by the VBA Privacy Officer or Records Management Specialist.

The contractor shall place the required collection containers in the 14th floor Shred Room and 12th floor locations at 477 Michigan Ave, Detroit, Michigan 48226.

The contractor shall conduct all shredding on-site and in accordance with NAID standards.

The contractor shall report to the ‘Deliveries and Docking area’ of the Veterans Benefits Administration, Detroit Regional Office located on Howard Street behind the main entrance at 477 Michigan Ave., to sign-in with the guard on station and receive appropriate instructions prior to beginning the collection and destruction of sensitive information via cross-shredding. The contractor shall ensure interim destruction (as defined in VA Directive 6371) of shred material is accomplished at the government facility via the contractor’s mobile shredding vehicle(s). Under no circumstances shall the contractor permit shred material to leave the government facility prior to interim destruction.

At no time shall the contractor leave containers filled with material to be shredded unattended, i.e. in hallways. Contractor personnel shall conduct themselves in a professional demeanor always and shall immediately contact the Contracting Officer with any questions, concerns, problems, etc. It is the responsibility of the contractor to ensure the contractor's vehicle and shred mechanisms are operational and do not impede the requirements outlined herein.

The contractor may be accompanied by a VA employee to ensure that all containers are properly collected, sensitive information is being properly handled, and disposed of in accordance with all federal, state, and local regulations. Should contractor personnel disagree with the direction and/or representation of any on-site VA personnel the contractor personnel shall contact the Contracting Officer immediately. Contractor personnel shall not perform any work outside the scope of this contract unless a written contract modification has been created by the Contracting Officer and signed by both the Contracting Officer and an authorized contractor representative.

REMOVAL

The removal shall be biweekly, Tuesdays between 8 a.m. and 1 p.m., except on federal holidays. For unscheduled pickups, the contractor shall report to the Detroit Regional Office no later than 36 hours after request for an unscheduled pickup by the Contracting Officer or their designated representative. The Government shall not furnish equipment, supplies, transportation, and/or labor to effect scheduled or unscheduled removal; all such equipment, supplies, transportation, and/or labor shall be furnished by the contractor. The Government shall not sort paper, remove paper clips, staples, rubber bands or any other fasteners from restricted information. The contractor shall provide the necessary containers for use in Government designated storage areas in sufficient quantities for the storage of the shred materials prior to removal by the contractor. The VBA Records Management Specialist shall be responsible for ensuring containers provided by the contractor meet the requirements of the contract. After materials are completely shredded/made unrecognizable, the contractor shall ensure 100% of the paper shall be recycled. The contractor shall be responsible for disposing of all shredded material off-site at contractor’s own expense and furnishing the Records Management Specialist with a final Certification of Destruction as defined in VA Directive 6371 within 30 days of the initial, on-site interim destruction.

RECEIPTS

At the time of each pick up the contractor personnel performing the work shall sign a receipt in triplicate for property removed. The Privacy Officer or Records Management Specialist or their designee shall furnish the contractor one copy of the receipt. The receipt shall include the following information:

1. Signatures of contractor personnel and the VBA Privacy Officer or Records Management Specialist or their designee.

2. Number of containers emptied, estimated weight, and type of materials; and

3. Date of removal.

CERTIFICATE/RECORD OF DESTRUCTION

Along with receipts and at the time of shredding, the contractor shall furnish to the Privacy Officer or Records Management Specialist or their designee a certificate and/or record of destruction that all confidential materials collected were properly destroyed in accordance with all applicable laws and regulations. The Certificate of Destruction shall meet or exceed the contents of the sample Certificate of Destruction attached herein.

ESTIMATED TOTALS

2018’s estimated total of the Detroit Regional Office’s shred materials is based on the best available Government information. The Government does not guarantee these estimated totals.

2018 Annual Estimated Total Shred Material for Detroit Regional Office = 12,060 gallons.

12,060 gallons/95 gallons = approximately 127, 95-gallon containers Estimated 2018 Biweekly Bins Collected = approximately 5

PERFORMANCE STANDARDS:

Quality Control. contractor shall maintain a quality control program that ensures services are performed in accordance with these specifications throughout the entire contract period, and shall implement procedures to track, identify, prevent, remedy and ensure non-recurrence of defective services. Additionally, the contractor shall provide a method to accept and resolve customer complaints and notify the customer of the resolution, and shall immediately notify the Contracting Officer upon receipt of a customer complaint so joint validation may be accomplished. The contractor is responsible for quality control and specification compliance.

Inspections and Acceptance. The Department of Veterans Affairs, Veterans Benefits Administration, Detroit Regional Office will evaluate contractor's performance using customer complaints, periodic on-site inspections, and may at the Government's discretion, inspect each task to verify conformance and acceptance prior to payment. The Department of Veterans Affairs, Veterans Benefits Administration, Detroit Regional Office will also periodically evaluate contractor's performance in accordance with the following Quality Assurance Surveillance Plan:

Shredding Services.

Protection of Privacy Zero Tolerance.

(A) Surveillance: The Privacy Officer or Records Management Specialist can receive complaints from VA personnel and pass them to the Contracting Officer for review.

(B) Standards: The Privacy Officer or Records Management Specialist shall notify the Contracting Officer for appropriate action in accordance with FAR 52.212.4, Contract Terms and Conditions-Commercial Items or the appropriate Inspection of Services clause, if any of the above service areas exceed one (1) customer complaint. The Contacting Officer may consider complaints more than the standard as grounds for termination of the contract.

Procedures: The contractor shall have 24 hours after verbal notification by the Contracting Officer to address any unacceptable performance. If the contractor disagrees with the complaint and challenges the validity of the complaint, the contractor shall notify the Contracting Officer. The Contracting Officer will investigate to determine the validity of the complaint and notify the contractor of the results.

REPORT

Upon completion of any Shredding Service and within ten (10) business days after such service, the contractor shall provide a written report of the services rendered to the Contracting Officer or their designee At a minimum the report shall consist of the following information:

· Service location.

· Service date(s).

· Name of Government Representative present during service

· Destruction Certificate Document number

· Date of Destruction Certification.

· Amount of shredded material (number of containers picked up and/or pounds shredded).

HOLIDAYS

The following federal holidays are observed:

And any other holiday proclaimed by the President as a Federal Holiday.

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by U.S. Government agencies.

POINT OF CONTACT (POC):

The Contracting Officer shall act as the primary point of contact at the Detroit Regional Office for the contractor.

B.3 DELIVERY SCHEDULE

Veterans Benefits Administration 477 Michigan Ave.

Detroit, MI 48226

USA

Veterans Benefits Administration 477 Michigan Ave.

Detroit, MI 48226

USA

Veterans Benefits Administration 477 Michigan Ave.

Detroit, MI 48226

USA

Veterans Benefits Administration 477 Michigan Ave.

Detroit, MI 48226

USA

Veterans Benefits Administration 477 Michigan Ave.

Detroit, MI 48226

USA

Veterans Benefits Administration 477 Michigan Ave.

Detroit, MI 48226

USA

Veterans Benefits Administration 477 Michigan Ave.

Detroit, MI 48226

USA

Veterans Benefits Administration 477 Michigan Ave.

Detroit, MI 48226

USA

Veterans Benefits Administration 477 Michigan Ave.

Detroit, MI 48226

USA

Veterans Benefits Administration 477 Michigan Ave.

Detroit, MI 48226

USA

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SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.3 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran-owned small business concern or SDVSOB”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans or eligible surviving spouses (see VAAR 802.201 Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and

(v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from verified service-disabled veteran-owned small business concerns. Offers received from concerns that are not verified service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a verified service-disabled veteran-owned small business concern.

(c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR §125.6.

(d) A joint venture may be considered a service-disabled veteran owned small business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVO SBC is to be construed to apply to a VA verified SDVOSB as appropriate.

(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in FAR 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

(End of Clause) C.4 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause)

C.5 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.6 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Michigan. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

(End of Addendum to 52.212-4)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115–91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(4) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[NA] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[NA] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

[NA] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[NA] (5) [Reserved] [NA] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[NA] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[NA] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[NA] (10) [Reserved] [NA] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

[NA] (ii) Alternate I (NOV 2011) of 52.219-3.

[NA] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[NA] (ii) Alternate I (JAN 2011) of 52.219-4.

[NA] (13) [Reserved] [NA] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

[NA] (ii) Alternate I (NOV 2011).

[NA] (iii) Alternate II (NOV 2011).

[NA] (15)(i)…