36C10E19Q0073-001.docx

36C10E19Q0073

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

VA

36C10E19Q0073 01-29-2019

GREGORY STEVENS

313-471-3936 02-11-2019

3 PM

00101 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington DC 20006 X X Y 532420 $32.5 Million X N/A X Department of Veterans Affairs Veterans Benefits Administration 5500 E. Kellogg Building 61 Wichita KS 67201 00101 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington DC 20006

All invoices must be emailed to:

gregory.stevens@va.gov

See CONTINUATION Page The contractor shall lease multifunction copiers and provide maintenance thereof to the Veterans Benefits Administration's Wichita Regional Office pursuant to the terms and conditions contained herein.

See CONTINUATION Page X X Gregory Stevens Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Name: ___________________________________________

Address: _________________________________________

City, State, Zip: ___________________________________

Telephone Number: ________________________________

Fax Number: _____________________________________

DUNS: __________________________________________

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-34, Payment by Electronic Funds Transfer - Other than System for Award Management, or

[NA] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly [NA]

b. Semi-Annually [NA]

c. Other [X] monthly

4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted via email to the following address:

gregory.stevens@va.gov

5. SUBMISSION OF OFFER:

a. Offerors shall complete Blocks 17, and 30 of SF 1449, the Contract Administration Data on Page 3, and the Price/Cost Schedule listed on Pages 6 – 8.

b. Offerors shall also complete and return all information designated in:

· 52.212-1, INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS, incorporated by reference;

· Instructions for Submission of Bid, pages 46 – 47;

· 52.212-3 Representations and Certifications on page 48 – 64. (Representations and Certifications need not be completed if offeror completed them at the online site www.SAM.gov)

The information/documentation listed above in sections 5 a-b must be returned prior to the date and time specified in Block 8 of SF 1449 in order to be considered for award. Offers will only be received via email sent to gregory.stevens@va.gov The Simplified Acquisition Procedures of FAR Subpart 12.6 and 13.5 are being used to conduct this procurement.

c. By submission of an offer, the offeror acknowledges the requirement that the prospective awardee shall be registered in the System for Award Management (SAM) database prior to award. Offerors who are not registered in SAM should consider applying for registration immediately. Registration in SAM is a requirement to conduct business with the Federal Government. If the prospective awardee is not registered in SAM within the timeframe specified by the Contracting Officer, the successful offeror may be removed from further consideration for award.

d. This procurement is set-aside 100% for Service Disabled, Veteran-Owned Small Businesses. In order to be considered for award, Offerors shall have a valid, current registration at the VA’s Vendor Information Pages (VIP) (https://www.vip.vetbiz.gov/) at the due date and time for the submission of bids. Offerors who are not VIP verified will be rejected as non-responsive.

6. BASIS FOR AWARD: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE & STATEMENT OF WORK

ITEM INFORMATION

Lease of three (3) multifunction copier/printer, including maintenance, pursuant to Statement of Work

3 multifunction copier/printer X $___________________ = $ ___________________ per month X 12 months = $ ________________________ annual amount Contract Period: Base POP Begin: 04-01-2019 POP End: 03-31-2020

pooling agreement per copy overage rate (which shall be charged only once the three (3) MFDs collectively exceed 30,000 impressions per month) estimated 2000 copy overages per month X $_____________ per copy = $_______________ per month X 12 months = $__________________ annual estimated amount) Contract Period: Base POP Begin: 04-01-2019 POP End: 03-31-2020

Lease of three (3) multifunction copier/printer, including maintenance, pursuant to Statement of Work

$ ___________________ per month X 12 months = $ ________________________ annual amount Contract Period: Option 1 POP Begin: 04-01-2020 POP End: 03-31-2021

pooling agreement per copy overage rate (which shall be charged only once the three (3) MFDs collectively exceed 30,000 impressions per month) estimated 2000 copy overages per month X $_____________ per copy = $_______________ per month X 12 months = $__________________ annual estimated amount) Contract Period: Option 1 POP Begin: 04-01-2020 POP End: 03-31-2021

Lease of three (3) multifunction copier/printer, including maintenance, pursuant to Statement of Work

$ ___________________ per month X 12 months = $ ________________________ annual amount Contract Period: Option 2 POP Begin: 04-01-2021 POP End: 03-31-2022

pooling agreement per copy overage rate (which shall be charged only once the three (3) MFDs collectively exceed 30,000 impressions per month) estimated 2000 copy overages per month X $_____________ per copy = $_______________ per month X 12 months = $__________________ annual estimated amount) Contract Period: Option 2 POP Begin: 04-01-2021 POP End: 03-31-2022

Lease of three (3) multifunction copier/printer, including maintenance, pursuant to Statement of Work

$ ___________________ per month X 12 months = $ ________________________ annual amount Contract Period: Option 3 POP Begin: 04-01-2022 POP End: 03-31-2023

pooling agreement per copy overage rate (which shall be charged only once the three (3) MFDs collectively exceed 30,000 impressions per month) estimated 2000 copy overages per month X $_____________ per copy = $_______________ per month X 12 months = $__________________ annual estimated amount) Contract Period: Option 3 POP Begin: 04-01-2022 POP End: 03-31-2023

Lease of three (3) multifunction copier/printer, including maintenance, pursuant to Statement of Work

$ ___________________ per month X 12 months = $ ________________________ annual amount Contract Period: Option 4 POP Begin: 04-01-2023 POP End: 03-31-2024

pooling agreement per copy overage rate (which shall be charged only once the three (3) MFDs collectively exceed 30,000 impressions per month) estimated 2000 copy overages per month X $_____________ per copy = $_______________ per month X 12 months = $__________________ annual estimated amount) Contract Period: Option 4 POP Begin: 04-01-2023 POP End: 03-31-2024

Page 1 of Page 1 of

STATEMENT OF WORK

The US Department of Veterans Affairs, Veterans Benefits Administration, Wichita, KS. Regional Office (VARO), 5500 E. Kellogg, Building 61, Wichita, KS., 67201 has a requirement for a base plus four (4) option year lease and maintenance contract for three (3), Multi-Functional Printer/Copier Devices (MFDs). The contractor shall lease two (2) black and white MFDs and (1) color MFD plus provide all labor, material, and equipment necessary for the VARO to operate and maintain the MFDs as well as all services described in this Statement of Work.

GENERAL REQUIREMENTS:

1. Total number of MFD’s required is three (3). Two (2) black and white MFD’s and (1) color MFD. All MFD’s shall be located at 5500 E Kellogg, Building 61, Wichita, Kansas.

2. The contractor shall ensure the MFDs meet the equipment requirements described herein.

3. The contractor shall provide all required maintenance; all consumable supplies (excluding paper); installation, pick-up, and disposal of the MFDs. Upon completion of the lease of these MFDs, the hard drive of each MFD leased to the VARO will be permanently retained by the VARO due to privacy requirements.

4. The contractor shall provide a training session to VARO personnel regarding the operation of each machine. The contractor shall deliver this initial training within one week of equipment installation at the VARO.

5. The contractor shall charge a single click rate (same overall price) for 8.5” x 11”, 8.5” x 14”, and 11” x 17” paper.

6. The contractor shall provide a Service Satisfaction Guarantee (not warranty related) from the manufacturer which enables the VARO to determine if any MFD is not performing effectively in accordance with uptime requirements stated herein and needs to be replaced.

7. The contractor shall ensure all consumables provided are manufactured by the original equipment manufacturer (OEM) and said consumables are received within 3-5 days of the VARO requesting them from the contractor. The contractor shall provide initial stock of three (3) toners for each MFD.

8. The contractor shall provide an account associate to troubleshoot/maintain/repair the MFDs at the VARO.

9. The contractor shall not remove the hard drives of any MFD without the express written approval of the Contracting Officer. Should the MFD need to be moved from the station for repair, replacement, end of contract, or any other reason, the contractor shall remove the hard drive and turn it in to the VARO Chief, Logistics Service or his/her designated representative. If the hard drive is no longer required for service under this contract, the hard drive will be destroyed by the VARO and will not be returned to the contractor.

10. The contractor shall ensure all MFDs will have manufacturer’s name, model number, and identification number permanently and legibly stamped or affixed to the MFDs in a readily accessible location.

11. The contractor shall complete delivery and installation of all MFDs within one (1) business day of the effective date of this task order.

12. The contractor shall ensure the MFDs provided, in addition to performance specifications identified herein, also comply with the following federal regulations:

· Section 508 of the Rehabilitation Act of 1973

· Executive Order 13123, Greening the Government through Efficient Energy Management

· Executive Order 13221, Energy-Efficient Standby Power Devices

13. The contractor shall ensure the operating features of all MFDs provided shall conform to the requirements of the American National Standards Institute (ANSI) and Underwriters Laboratories (UL).

14. Managed Services. The contractor shall provide the following Management Services:

a. Account Configuration: The contractor location serving the Wichita VARO is configured with a mix of people, processes, equipment, software, and networking to achieve the contracted service levels.

b. Equipment Service: The contractor manages and performs equipment services as contracted.

c. Technology Support: The contractor technology specialists are available, as contracted, to support ongoing technical needs and troubleshoot operational issues.

d. Technology Management: The contractor manages its document services hardware and software technology as contracted, proposing additional technology acquisitions, as required to meet customer’s needs.

e. Operations Management: The contractor manages the services operation, including people, processes, and technology to assure operation service as contracted.

15. The contractor shall ensure all MFDs provided are network printer capable and include all required Interface Cards, Print Board, and Print Controller for Windows and PCL print (ability to print from desktop).

16. The contractor shall ensure pricing for all MFDs includes an overage rate for all pages over the base monthly minimum which is reconciled monthly. The initial estimated number of impressions is 30,000 per month. For impressions beyond 30,000 per month the contractor shall utilize a pooling agreement overage rate which shall be charged only once the three (3) MFDs collectively exceed 30,000 impressions per month.

17. The contractor shall ensure the MFDs meet the following specifications:

Capable of Total Estimated Images Quarterly = 90,000 Capable of Total Estimated Images Monthly = 30,000 Basic Features:

· Duplex (2-sided copying, Reduction/Enlargement, Exposure [lighten, darken])

· RADF = Reversing Automatic Document Feeder

· 3000 Sheet Finisher = Multi-position stapler

· Print/Scan/Fax Capability/Network Compatibility

· 500 Sheet Paper Capacity x 2 Trays

· 100 Sheet By-Pass Tray

· Minimum 40 PPM/Copies Per Minute

· Print Resolution: BW and FC up to 1200 x 1200 DPI

· Copy Resolution: 600 x 600 DPI

· Scanner Speed: BW and FC up to 110 IPM Simplex, up to 180 IPM Duplex

· Scanning Resolution: Up to 600 DPI

· Scan Area: Up to 11”x17”

· Scan Features: Scan-to-Email, Folder, Color Scanning

· Scan File Formats: Single-Page and Multi-Page TIFF, PDF, JPEG

· Fax Resolution: Minimum 200 x 200 DPI

· Print/Scan System Memory: 2 GB RAM

18. The contractor shall ensure billing is per produced image and not restrictive or tied to each individual unit.

SERVICE REQUIREMENTS

Contractor Preventative Maintenance:

The contractor shall provide Preventative Maintenance customary for equipment covered by this contract to include the following:

1. The contractor shall complement the standard equipment break/fix service by providing preventative maintenance services to improve equipment uptime and maintain equipment performance.

2. The contractor services shall be available to the government Monday through Friday, from 8:00 am to 4:30 pm, federal holidays excluded. The contractor shall provide a preventative maintenance schedule for each machine which shall be in accordance with recommendations of the OEM.

3. The contractor shall provide certified personnel that will perform the following tasks:

a. Preventative maintenance for identified high-use equipment covered by this contract;

b. Identification of potential equipment service problems before they arise;

c. Maintain an appropriate inventory of parts and consumable supplies;

d. When necessary, serve as an interface to OEM technicians or remote diagnostics; and

e. When necessary, perform color balancing and color printer calibration.

Contractor Maintenance/Equipment Service:

The contractor shall service equipment covered by the contract as necessary to maintain routine equipment performance. Contractor personnel shall serve as the initial point of contact to receive and troubleshoot equipment service calls. When on-site, contractor personnel hours of operation shall be 8:00 a.m. to 4:30 p.m. local time. Service calls made within the hours of operation shall require a five (5) hour response time. Response time for service calls made after 2:30 p.m. Monday through Friday shall be answered by 9:00 a.m. the following business day.

When on-site, contractor personnel shall, at a minimum:

1. Understand common machine fault codes and correct them;

2. Diagnose and correct common image quality problems;

3. When necessary, replace major components in the print engine, fusing subsystems, and paper handling areas of MFDs (or coordinate additional technical services from OEM provided technical service providers);

4. Maintain contracted customer uptime;

5. Maintain a MFD service call log for all machines covered by this contract (this log shall be provided quarterly to the Contracting Officer or their designee);

6. Upon completion of a service request, inform the Contracting Officer or their designee of the resolution to the problem; and

7. Clean equipment supported under this contract.

HOURS OF WORK AND LEGAL GOVERNMENT HOLIDAYS:

All work is to be performed during regular administrative working hours, 8:00 AM to 4:30 PM VARO local time, Monday through Friday, excluding the following listed holidays observed by the Department of Veterans Affairs. If the holiday falls on a Saturday, it is observed on the Friday prior; if the holiday falls on a Sunday, it is observed on the following Monday.

REPORTS

The contractor shall provide the following reports to the Contracting Officer or their designee. All reports are due no later than the 5th of the month following the month being reported. If the 5th falls on a weekend or federally observed holiday, the reports shall be no later than the next normal business day. Reports shall be provided electronically, via email to the Contracting Officer or their designee.

1. Meter Readings. Report shall identify the following information:

a. Equipment ID Number (contractor ID Number)

b. Equipment Serial Number

c. User Group (i.e. Veterans Service Center, Contracting, Director’s Office, etc.)

d. Machine Model Number

e. Machine Location (building)

f. Beginning Meter read

g. End Meter read

h. Total impressions for the month being reported, per device.

i. Cumulative Impressions for the current contract year, per device.

j. Cumulative Impressions to date, inclusive of all option years, per device.

k. Cumulative Impressions for the month being reported, all devices.

l. Cumulative Impressions for the current contract year, all devices.

m. Cumulative Impressions to date, inclusive of all option years, all devices.

2. Maintenance Log. Report summarizing preventative and non-preventative maintenance performed on equipment covered by this contract. This report shall identify any equipment down-time for repairs when down-time exceeds one (1) hour.

3. Contractor Service Response Time. Report indicating the contractor response time responding to end-user calls for service or assistance for equipment covered by this contract.

4. Equipment Uptime. Report indicating total uptime (or downtime) of equipment covered by this contract.

STANDARDS OF PERFORMANCE

Quality Control. The contractor shall maintain a quality control program that ensures services are performed in accordance with these specifications throughout the entire contract period, and shall implement procedures to track, identify, prevent, remedy and ensure non-recurrence of defective services. Additionally, the contractor shall provide a method to accept and resolve customer complaints and notify the customer of the resolution, and shall immediately notify the Contracting Officer upon receipt of a customer complaint so joint validation may be accomplished. The contractor is responsible for quality control and specification compliance.

Inspections and Acceptance. The Department of Veterans Affairs will evaluate contractor's performance using customer complaints, periodic on-site inspections, and may at the Government's discretion, inspect each task to verify conformance and acceptance prior to payment. The Department of Veterans Affairs will also periodically evaluate contractor's performance in accordance with the following Quality Assurance Surveillance Plan:

MFD Maintenance.

Protection of Privacy Zero Tolerance.

(A) Surveillance: The Contracting Officer’s Representative can receive complaints from VA personnel and pass them to the Contracting Officer for review.

(B) Standards: The Contracting Officer’s Representative shall notify the Contracting Officer for appropriate action in accordance with FAR 52.212.4, Contract Terms and Conditions-Commercial Items or the appropriate Inspection of Services clause, if any of the above service areas exceed one (1) customer complaint. The Contacting Officer may consider complaints more than the standard as grounds for termination of the contract.

Procedures: The contractor shall have 24 hours after verbal notification by the Contracting Officer to address any unacceptable performance. If the contractor disagrees with the complaint and challenges the validity of the complaint, the contractor shall notify the Contracting Officer. The Contracting Officer will investigate to determine the validity of the complaint and notify the contractor of the results.

Definitions:

1. Contractor on-site Response: The contractor’s on-site response time is based on the time it takes for contractor personnel to respond an on-site person to a call or notification from VARO personnel of an equipment issue either by phone, email, or in person. For the purposes of this definition, a “response” includes, at a minimum, acknowledgement of the call and a realistic estimate of when the on-site person can resolve or begin working on the equipment issue in question.

2. Service Response Time: The time the contractor’s service technician takes to respond on site (or by phone if on site response is not required) to the Government initiated service request.

3. Downtime: Downtime shall mean the number of hours in any calendar month during which an item of equipment covered by this contract is inoperative for its intended use(s) during the month and such inoperability is not due to customer (end user) misuse, fire, or using the equipment in a manner other than its intended use.

4. Downtime Calculation: Downtime is calculated from the point in time when the contractor receives the service request for inoperative equipment covered by this contract until the equipment is operative per the manufacture specifications. Downtime includes machine repair time and response time when the equipment is inoperative for its intended use(s). Downtime excludes preventive maintenance, equipment move time, time consumed in service rendered due to user misuse.

5. Target Response Time: A standard response time for a product or service.

6. Product Family: Equipment classification based upon standardized volume segments as defined below. The contractor shall clearly identify the standard service response time associated with this product family class. As an example:

B.3 DELIVERY SCHEDULE

Veterans Benefits Administration 5500 E. Kellogg, Building 61 Wichita, KS 67201

USA

313-471-3936 x2225

Veterans Benefits Administration 5500 E. Kellogg, Building 61 Wichita, KS 67201

USA

Veterans Benefits Administration 5500 E. Kellogg, Building 61 Wichita, KS 67201

USA

Veterans Benefits Administration 5500 E. Kellogg, Building 61 Wichita, KS 67201

USA

Veterans Benefits Administration 5500 E. Kellogg, Building 61 Wichita, KS 67201

USA

Veterans Benefits Administration 5500 E. Kellogg, Building 61 Wichita, KS 67201

USA

Veterans Benefits Administration 5500 E. Kellogg, Building 61 Wichita, KS 67201

USA

Veterans Benefits Administration 5500 E. Kellogg, Building 61 Wichita, KS 67201

USA

Veterans Benefits Administration 5500 E. Kellogg, Building 61 Wichita, KS 67201

USA

Veterans Benefits Administration 5500 E. Kellogg, Building 61 Wichita, KS 67201

USA

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.3 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran-owned small business concern or SDVSOB”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans or eligible surviving spouses (see VAAR 802.201 Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and

(v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from verified service-disabled veteran-owned small business concerns. Offers received from concerns that are not verified service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a verified service-disabled veteran-owned small business concern.

(c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR §125.6.

(d) A joint venture may be considered a service-disabled veteran owned small business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVO SBC is to be construed to apply to a VA verified SDVOSB as appropriate.

(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in FAR 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

(End of Clause) C.4 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause)

C.5 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.6 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Kansas. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

(End of Addendum to 52.212-4)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (OCT 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115–91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(4) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[NA] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[NA] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

[NA] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[NA] (5) [Reserved] [NA] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[NA] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[NA] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[NA] (10) [Reserved] [NA] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

[NA] (ii) Alternate I (NOV 2011) of 52.219-3.

[NA] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[NA] (ii) Alternate I (JAN 2011) of 52.219-4.

[NA] (13) [Reserved] [NA] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

[NA] (ii) Alternate I (NOV 2011).

[NA] (iii) Alternate II (NOV 2011).

[NA] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

[NA] (ii) Alternate I (Oct 1995) of 52.219-7.

[NA] (iii) Alternate II (Mar 2004) of 52.219-7.

[NA] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

[NA] (17)(i) 52.219-9, Small Business Subcontracting Plan (AUG 2018) (15 U.S.C. 637(d)(4)).

[NA] (ii) Alternate I (NOV 2016) of 52.219-9.

[NA] (iii) Alternate II (NOV 2016) of 52.219-9.

[NA] (iv) Alternate III (JAN 2017) of 52.219-9.

[NA] (v) Alternate IV (AUG 2018) of 52.219-9.

[NA] (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

[NA] (19) 52.219-14, Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14)).

[NA] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

[NA] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C. 657f).

[X] (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C 632(a)(2)).

[NA] (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (DEC 2015) (15 U.S.C. 637(m)).

[NA] (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (DEC 2015) (15 U.S.C. 637(m)).

[X] (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[NA] (26) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JAN 2018) (E.O. 13126).

[X] (27) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (28)(i) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

[NA] (ii) Alternate I (FEB 1999) of 52.222-26.

[NA] (29)(i) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

[NA] (ii) Alternate I (JULY 2014) of 52.222-35.

[X] (30)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

[NA] (ii) Alternate I (JULY 2014) of 52.222-36.

[NA] (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

[NA] (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[X] (33)(i) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627).

[NA] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[NA] (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

[NA] (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[NA] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[NA] (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

[NA] (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

[NA] (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

[NA] (ii) Alternate I (OCT 2015) of 52.223-13.

[NA] (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

[NA] (ii) Alternate I (JUN 2014) of 52.223-14.

[NA] (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007)(42 U.S.C. 8259b).

[NA] (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

[NA] (ii) Alternate I (JUN 2014) of 52.223-16.

[X] (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) [NA] (43) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

[NA] (44) 52.223-21, Foams (JUN 2016) (E.O. 13693).

[NA] (45) (i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

[NA] (ii) Alternate I (JAN 2017) of 52.224-3.

[NA] (46) 52.225-1, Buy American—Supplies (MAY 2014) (41 U.S.C. chapter 83).

[NA] (47)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (MAY 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

[NA] (ii) Alternate I (MAY 2014) of 52.225-3.

[NA] (iii) Alternate II (MAY 2014) of 52.225-3.

[NA] (iv) Alternate III (MAY 2014) of 52.225-3.

[NA] (48) 52.225–5, Trade Agreements (AUG 2018) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

[X] (49) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[NA] (50) 52.225–26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

[NA] (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

[NA] (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

[NA] (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[NA] (54) 52.232-30, Installment Payments for Commercial Items (JAN 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[X] (55) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) (31 U.S.C. 3332).

[NA] (56) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

[X] (57) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

[NA] (58) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).

[NA] (59) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(12)).

[NA] (60)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

[NA] (ii) Alternate I (Apr 2003) of 52.247-64.

[NA] (iii) Alternate II (FEB 2006) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[NA] (1) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495).

[X] (2) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

[X] (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C.