36C10E19Q0049_0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION

OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADM

INISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and d ate specified.

C. THIS SUPPLEMENTAL AGREEMENT IS

ENTERED INTO

PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 3

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO

MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

VA

01-04-2019 00101 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington DC 20006 00101 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington DC 20006

36C10E19Q0049 12-24-2018

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: Jan 8, 2019 6 pm (ET) See CONTINUATION Page X The purpose of this Amendment is to post clarification responses to the solicitation questions, facilities equipment listing, and extend the quote due date.

1. Please see the continuation pages 2-4 for Solicitation clarification responses and facilities equipment listing.

2. The quote due date is extended until Jan 8, 2019 6 pm (ET).

There are no other changes to the terms or conditions as a result of this Amendment Ross Byrne Contracting Officer Sentence in bold below has been deleted from the Performance Work Statement.

1. The PWS states:

“1.1.4. Inspect landscaping. Inspect irrigation system and repair as necessary. For downed trees, or trees and shrubbery that require trimming, etc., coordinate with the VA Medical Center (VAMC) Facilities Management Service for corrective action.”

Q: What is required for coordination? Who is financially responsible for correcting the deficiencies in landscaping, the irrigation system, or other specifics listed?

A: Coordination consists of communication with the VAMC Facilities Management Service (FMS) Grounds Manager. In addition to removal of downed trees and trimming of trees and shrubbery, VAMC FMS will inspect and perform necessary repairs to irrigation systems. The facility maintenance Contractor does not bear financial responsibility for any work completed by the VAMC FMS.

2. The PWS states:

“1.1.15. Coordinate facility Contractor work. Act as a point of contact, consultant and coordinator. Act as liaison for the COR when third party contracted work is performed, to include but not limited to the reconfiguration of the offices, training rooms and other work areas. Work not covered in the PWS shall not be performed without prior approval of the Government.”

Q: How many hours would the contractor be expected per month to act as a liaison to the COR?

A: Approximately 10 hours per month would be anticipated. As an example, completing the annual fire alarm testing could require the Contractor to act as liaison to the COR in coordination with a subcontractor. For work outside the contract terms and conditions, the Government will compete and issue a separate purchase order or pay with Government purchase card.

3. Regarding snow removal: How will the contractor gain access the gated parking lot? If there is a subcontractor, will they be issued access, would the winning contractor let them in, or would a representative of the Government let them in?

A: The Government will program and issue access cards to the subcontractor, if needed. The Contractor will have Government-issued PIV cards that will also be programmed for access.

4. The snow removal section in the PWS states:

“1.1.16. Snow and Ice Removal. Contractor shall provide snow and ice removal services. Contractor shall ensure all walkways are free of ice and snow and spread ice melt as needed. This includes ensuring a clear pathway to allow access to the dumpster and in the front of the dumpster enclosure. Contractor shall ensure the front employee and visitor parking lots are plowed and de-iced no later than 5:30 AM and the rear parking lot is cleared and de-iced no later than 6:30 AM. Snow and ice removal shall also be performed in the aforementioned areas during the workday if snow accumulation necessitates.”

Q: The Government expects that walkways are free of ice and snow. Is there a level of snow accumulation before the Government requires removal from parking lots? With other government contracts we typically start plowing or shoveling at 2”.

A: 2” accumulation is considered the trigger point for snow removal from parking lots. For ice removal, the Government will provide ice melt and a spreader.

5. Would snow removal be considered time and materials, or should the contractors bid be based on estimated snow days and subsequent snow removal?

A: This is a firm fixed price contract and the quote should be based on the estimated need for snow and ice removal services.

6. After core hours (listed as 6:00am to 6:00pm on 4.4. of the PWS) what is the expected response time for emergency call backs?

A: 2 hours

7. In the event of an emergency callback, is the contract billable for the time spent by the contractor on the emergency callback?

A: No. This is a firm fixed priced contract. For work outside the Contract terms and conditions, the Government will issue a separate purchase order or pay with Government purchase card.

8. If the contractor is having a complex problem with HVAC, can the contractor call in another highly qualified technician from their company for backup and escort them? Or would this technician be required to go through the security process first?

A: Yes. No.

9. Referring to Appendix A Deliverables of the PWS: Lawn maintenance is listed as needed on page

16. Does this contract anticipate that the winning bidder provide lawn mowing and maintenance?

A: No. Lawn maintenance will be accomplished by VAMC FMS; Contractor may need to coordinate with them. The Contractor will have no financial responsibility for this.

10. Is there a detailed equipment list available?

A: Yes, see facility equipment list below.

11. If there is inventory discovered by the contractor that is not addressed in the contract, how does the Government expect the contractor to handle that inventory? Would the contractor be reimbursed for maintaining inventory not identified in the RFQ?

A: For work outside the Contract terms and conditions, the Government will compete and issue a separate purchase order or pay with Government purchase card.

12. If one of the RTUs requires a new condenser, who has the financial responsibility to pay for the labor and parts to install that new condenser?

A: The Government bears responsibility for parts/labor costs associated with corrective maintenance actions. For work outside the Contract terms and conditions, the Government will compete and issue a separate purchase order or pay with Government purchase card.

13. If a subcontractor is required to perform escort or COR assistance type work for a full business day, or more, the contractor would be required to escort. Would the time escorting be billable? If not, how many hours per month should the contractor expect to provide to the COR for escort and project assistance?

A: For work performed within the scope of the PWS but outside of regular business hours (8:00AM to 4:30PM), the time is billable. Monthly time is approximately 10 hours on average. For work outside the Contract terms and conditions, the Government will compete and issue a separate purchase order or pay with Government purchase card.

FACILITIES MAINTENANCE EQUIPMENT LISTING

RTU-101 (for North half of building) – McQuay MPS040EG4DV1DYBV 40-ton packaged rooftop unit, 20HP supply fan, DX (R410a), energy recovery wheel, hot gas reheat coil, gas-fired backup heat exchanger.

RTU-102 (for South half of building) – McQuay MPS040EG4DV1DYBV 40-ton packaged rooftop unit, 20HP supply fan DX (R410a) energy recovery wheel, hot gas reheat coil, gas-fired backup heat exchanger.

Neptronic 300 wall-mounted humidifier with autoflush in Server Room.

Alerton DDC installed on network computer in the Maintenance Room.

HEX: Heating hot water (113F/123F) for VAV box system; has Alfa Laval M6-FG (172.8 SF) plate and frame heat exchanger with municipal geothermal (165F/110F) as the source.

HHW Pumps: (2) Paco endsuction pumps, 75 GPM, 80 TDH each, cat 15955 impeller 9.2.

ZONE Pumps: (3) inline zone pumps.

(26) VAV boxes with reheat coils.

(2) Roof-mounted fans EF-101 and EF-102.

Hot Water Heater: Bradford White PDF50S 60 48-gallon, 60 MBH with Gould inline recirculating pump.

Water softener

(3) PFG5 coolers for ACRD200DX InRow cooling system in Server Room.

Sprinkler System: Building is fully sprinklered; 4-inch double check BFP on FP service for building. Preaction system in the Server Room.