36C10E18Q9396-001.docx

VA HANDBOOK 6500.6 APPENDIX D

MARCH 12, 2010

Department Of Veterans Affairs

STATEMENT OF WORK (SOW)

Legal Search Database Subscription Services

1. BACKGROUND

Philadelphia VA Insurance Center (VAIC) processes insurance claims for Veterans and their dependents. The VAIC requires a Legal Research Database (LRD) for its employees to efficiently and effectively research federal law. LRD shall be electronically designed to allow VAIC to easily access accurate federal law which is updated automatically to ensure accuracy, provide features that allow VAIC to classify and share research effortlessly, and shall utilize a research engine where VAIC can search all company databases by entering simple descriptive terms. The government intends to award a single (all or none), firm‐fixed‐price contract.

2. SCOPE OF WORK

The contractor shall furnish all labor, equipment and supplies required to provide a subscription to a Legal Research Database for five users.

3. PLACE OF PERFORMANCE

VAIC is located at 5000 Wissahickon Avenue Philadelphia PA 19144.

4. PERIOD of PERFORMANCE

Base Year: from Oct 1, 2018 to Sept 30, 2019 with four option years.

5. APPLICABLE DOCUMENTS

5.1 Service Contract Labor Standards (MAY 2014): Wage Determination No.: 2015-4233, Revision No.: 7, Date Of Revision 01/10/2018, Hourly Rate / Class of Employee $29.79/14170-System Support Specialist, Fringe Benefits: $4.41 per hour.

5.2 VA Handbook 6500.6.

5.3 Section 508: The contractor shall comply with Section 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998.

6. REQUIREMENTS

At a minimum, Contractor’s Legal Research Database shall provide the VAIC with the following features for five users with an already established online database/system:

6.1 Current and previous versions of federal statutes (United States Code)

6.2 Current and previous version of the Code of Federal Regulations

6.3 Current version of the Federal Register

6.4 Federal and state case law

6.5 Court records, filings, and briefs

6.6 Current and previous federal and state proposed legislation (bill tracking)

6.7 State codes, constitutions, and court rules

6.8 Secondary legal research sources (e.g. law reviews and journals, American Law Reports, Jurisprudence and Restatements of Law, Continuing Legal Education material, Martindale Hubbell listings, legal encyclopedias)

6.9 Legal news (e.g. American Bar Association material)

7. DELIVERABLES

Within 3 days of award date, the contractor shall provide (5) user names and passwords for VA Insurance staff to access the Legal Research Database.

8. GOVERNMENT FURNISHED PROPERTY

The Government does not anticipate the need for Government Furnished Property.

9. SECURITY

9.1 All Contractor personnel shall be subject to the same Federal security and privacy laws, regulations, standards and VA policies as VA personnel, including the Privacy Act, 5 U.S.C. §552a, regarding information and information system security. The C&A requirements do not apply and a Security Accreditation Package is not required.

9.2 See attached VA Handbook 6500.6, Contract Security Appendix C.

10. INVOICE AND PAYMENT

Invoice shall be submitted monthly, in arrears, and shall include at a minimum: Date of invoice, Contract Number, Obligation Number, Vendor Name, Invoice Number and the time frame that the services were provided.

11. NON-PERSONAL

These services are non-personal. Contractor personnel are not subject to the supervision and control of a Government officer or employee in accordance with (IAW) Federal Acquisition Regulation (FAR) 37.104(a) (1) (ii). Rather, contractor personnel perform their duties IAW specific tasks outlined in the SOW. Supervisory functions such as hiring, directing, counseling, and firing of contractor personnel are not performed by the Government. The contractor personnel who furnish services under this contract are subject to Government technical oversight of the services provided. The Government retains the right to reject services and or fees for contractual nonperformance.

12. CONFIDENTIALITY AND NONDISCLOSURE

12.1 Confidentiality: The contractor shall not release and shall hold in strict confidence any information he/she may gain knowledge of during his/her performance of these services IAW FAR 52.239-1, and Privacy or Security Safeguards.

12.2 The Contractor(s) shall not retain any information or personal identifiers that are subject to the Privacy Act.

12.3 The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which have been generated by the contractor in the performance of this task order are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order.

12.4 The Contracting Officer (CO) will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order presented to the contractor shall be submitted to the CO for response.

12.5 Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

13. GOVERNMENT POINT OF CONTACT/CONTRACTING OFFICER REPRESENTATIVE (COR):

To be announced.

14. CHANGES TO THE STATEMENT OF WORK (SOW):

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor. The services specified in this contract may be changed by written modification to this contract. The VA Contracting Officer will prepare the modification.

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