36C10E18Q0084-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 Computers for Chapter 31 Veterans 20006 36C10E18Q0084 02-12-2018 N 334111 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington DC 20006

COMBINED SYNOPSIS SOLICITATION

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The government anticipates a single (all or none), firm-fixed-price award. A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to supplier’s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.

ii. 36C10E18Q0084 the combined Synopsis Solicitation is issued as a Request for Quote (RFQ).

iii. The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-95

iv. This solicitation is set-aside exclusively for Service-Disabled Veteran-Owned Small Business concerns. To be considered for award prospective offerors must be a verified SDVOB concern in the VA Center for Verification and Evaluation (CVE) Veteran Information Pages (VIP) pages at the date and time set for receipt of offers. An Offeror who is not a verified SDVOB concern at the date and time set for receipt of offers will have their offer rejected as non-responsive, and will not be considered for award. The applicable NAIC Code for this solicitation is 334111 Electronic Computer Manufacturing, and the Small Business Size Limitation is 1,250 Employees.

v. Notebook Computer

PRICE

AMOUNT

Core i7 -7500U Dual-core (2 core) 2.70 Ghz – 8GB DDR4, SDRAM – 500 GB HDD – Windows 10 Pro 64-bit (English) – 1920 X1080 – DVD-Writer – Intel HD Graphics 620 DDR4 SDRAM – Bluetooth English Keyboard Front Camera/Webcam – IEEE 802.11a/b/g/n/ac – Gigabit Ethernet – Network (RJ-45) – 2 X USB 3.0 Ports (3-cell), Part# V9F98UT#ABA or Equal Product.

vi. Description of Requirement The contractor shall provide all computers and accessories, labor, transportation, and supplies required to deliver an estimated 180 computer packages. The quantity of 180 is only an estimate. The contractor agrees to increase or decrease the contract to account for the actual amount of computer packages provided. Increases and decreases shall be per established prices.

vii. Period of Performance: The Period of Performance is 12 months from the date of award.

viii. FAR 52.212-1, Instructions to Offerors – Commercial Items, applies to this solicitation. The following provisions and clauses are added as addenda:

52.252-1, Solicitation Provisions Incorporated By Reference (FEB 1998)

ix. FAR 52.212-2, Evaluation – Commercial Items, applies to this solicitation. Offers will be evaluated on price only.

1. Criteria: The Government will evaluate offers submitted in response to this solicitation based on a consideration of the following factor: Price.

2. Price: Price will be evaluated to determine if it is fair and reasonable.

3. Brand Name or Equal: Contractor shall provide a list of all proposed equipment with description, model numbers, quantities, unit and extended price. The salient physical, functional, or performance characteristics that “equal” products must meet are specified within this combined synopsis solicitation’s section v. To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must meet the salient physical, functional, or performance characteristic specified in this RFQ. Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced within this combined synopsis solicitation’s section v.

4. Basis for Award: The Government shall make award to that quote that is found to be the lowest priced based upon the stated considerations above.

x. FAR 52.212-3, Offeror Representations and Certifications – Commercial Items applies to this solicitation. The offeror must have completed the annual representations and certifications electronically via the SAM website access through http://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representation and Certifications – Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs_____________.

xi. FAR 52.212-4, Contract Terms and Conditions – Commercial Items applies to this solicitation. The following provisions and clauses are added as addenda:

52.233-1 Disputes (MAY 2014) 52.227-19 Commercial Computer Software-Restricted Rights (DEC 2007) 52.252-2 Clauses Incorporated By Reference (FEB 1998)

52.232.40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 52.252-6 Authorized Deviations in Clauses VAAR 852.203-70 Commercial Advertising (JAN 2008) VAAR 852.211-73 Brand Name or Equal (JAN 2008)

Limitations on Subcontracting - Monitoring and Compliance This solicitation includes VAAR Clause 852.219-10, VA Notice of Service-Disabled Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

The contractor guarantees the equipment against defective material, workmanship and performance for a period of 3 years, said guarantee to run from date of acceptance of the equipment by the Government. The contractor agrees to furnish, without cost to the Government, replacement of all parts and material that are found to be defective during the guarantee period. Replacement of material and parts will be furnished to the Government at the point of installation, if installation is within the continental United States or f.o.b. the continental U.S. port to be designated by the contracting officer if installation is outside of the continental United States. Cost of installation of replacement material and parts shall be borne by the contractor.

xii. 52.212-5, Terms and Conditions Required to Implement Executive Orders – Commercial Items, applies to this solicitation. The following provisions and clauses are selected as appropriate to this solicitation:

Paragraph b clauses applicable:

(1) 52.2013-6 Restriction on Subcontracting Sales to the Government (SEPT 2006), with ALT 1

(OCT 1995)

(25) 52.222-3 Convict Labor (JUN 2003)

(26) 52.222-19 Child Labor – Cooperation with Authorities and Remedies (JAN 2014)

(29) 52.222-35 Equal Opportunity for Veterans (OCT 2015)

(30) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)

(31) 52.222-37 Employment Reports for Veterans (FEB 2016)

(32) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act

(DEC 2015)

(33) 52.222-50 Combating Trafficking in Persons (MAR 2015)

(44) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

(AUG 2011)

(43) 52.223-16 Acquisition of EPEAT – Registered Personal Computer Products (OCT 2015)

xiii. N/A

xiv. N/A

xv. Quotes are due not later than Feb 12, 2018 by 5:00 PM CST. The vendor must be active in SAM and verified as a SDVOSB in vetbiz.gov to receive an award. Vendor is to ensure the following information is on their written quote: Unit Price, Extended Price, Grand Total, Prompt Payment Terms, Correct Remittance Address, Cage Code, Duns Number, Tax ID Number, Full Name and Telephone Number of Vendor’s Point of Contact. Please provide descriptive literature and detailed product specifications for only proposed equal items. Failure to provide any of this information or providing inadequate or unclear information will result in the quote being rated unsatisfactory and ineligible for award. Offers must be submitted electronically to eural.bennett1@va.gov. The maximum size of each email cannot exceed 5mb. Note that emails that contain compressed files such as zip files will be rejected by the Government server. Only written quotes shall be acceptable and must be received and identified by solicitation # 36C10E18Q0084. Vendors bear the burden of ensuring that quotes, and any applicable amendments, are emailed on time. All pages of the quote must be emailed before the deadline specified in this solicitation.

xvi. For additional information, please contact the Contracting Officer, Eural Bennett at (414) 526-7813 or by email at eural.bennett1@va.gov.

SEE ATTACHED STATEMENT OF WORK

Department of Veterans Affairs

STATEMENT OF WORK (SOW)

Computer Equipment and Accessories

Part 1. General Information

1.1 Background: The Department of Veterans Affairs, Vocational Rehabilitation and Employment (VR&E) has a requirement of an estimated 180 computer packages for Chapter 31 veterans whom reside in the state of Missouri. The computer equipment is for veterans in a college student environment. The government anticipates a single (all or none), firm‐fixed‐price award.

1.2 Scope of Work: The contractor shall provide all computers and accessories, labor, transportation, and supplies required to delivery an estimated 180 computer packages. The quantity of 180 is only an estimate. The contractor agrees to increase or decrease the contract to account for the actual amount of computer packages provided. Increases and decreases shall be per established contract prices.

1.3 Period of Performance: The Period of Performance is 12 months from award date.

1.4 Delivery Address: Deliveries are to veterans’ homes within residential neighborhoods. VR&E mission requirements dictate scattered delivery addresses throughout Missouri and scattered delivery dates during a 12 month period. Contractor shall be provided with each Veteran’s delivery address information after contract award. Contractor shall delivery each computer package within 30 days of being provided delivery address information for a respective veteran.

1.5 Safety Requirements: While in performance of the resultant contract, the contractor shall maintain safety and health standards compliant with requirements of the Occupational Safety and Health Administration (OSHA) and adhere to VAAR 852.237‐70 Contractor responsibilities.

1.6 Security Requirements: The contractor shall be responsible for the security of all organizational information. Services will not require connection to the VA network. The C&A requirements do not apply and a Security Accreditation Package is not required.

1.6.1 The contractor shall not disclose or cause to disseminate any information concerning operations of Department of Veterans Affairs. Such action(s) could result in violation of the contract and possible legal actions.

Part 2. Definition and Acronyms: N/A

Part 3. Government‐Furnished Items and Services. N/A

Part 4. Contractor‐Furnished Items and Services

4.1 Required Equipment and Services: The contractor shall provide an estimated 180 Computer System Packages which contain one of each of the following 13 items. The computer shall be preloaded with all software to include antivirus and antitheft and tested before shipment. Along with the laptop computer, all of the following items shall be provided as part of a complete package per veteran.

ITEM

NUMBER DESCRIPTION OF SUPPLIES/SERVICES: BRAND NAME OR EQUAL

IT

Part#: UZ279E

NA

Part#: 79G-04589

Part#: 2QQQOZF0-EI3EA

Part#: CF217A

AC Power, 2 x USB - 918 J - 5 V DC Output Part#: BZ103050-TVL A

Part#: 97408

Part#: TBR003US

AAA, AA - Compatible with Computer (PC) Part#: 920-006481

Part#: CUSTOM40

Part#: ND0381

NUMBER DESCRIPTION OF SUPPLIES/SERVICES: BRAND NAME OR EQUAL

4.2 Contractor shall provide support for the computer package to include a customer service hotline to trouble shoot and repair system remotely for a three year period starting from delivery date.

4.3. The contractor shall be contacted after contract award by a designated St Louis Regional Office VR&E employee who shall be the only individual authorized to request delivery of each computer package. The designated St Louis Regional Office VR&E employee shall contact the contractor to request delivery of each computer package as qualified veterans are identified and approved to receive a computer package under Chapter 31.

4.4. Contractor shall provide initial software registration assistance.

4.5. Contractor’s Unauthorized Work Performance: The contractor shall not perform work that deviates from contract requirements and specifications. If the contractor deviates from contract requirements and specifications without approval of the contracting officer, such deviations shall be at the risk of the contractor and any cost related thereto, shall be borne by the contractor.

4.6. Invoices: The contractor shall provide an invoice per each veteran/computer package in arrears that includes the following information: Contract number and Obligation Number, Company Name, Address and phone number, Invoice Date, Invoice Number and shipping tracking information from the respective carrier used to deliver each computer package. Invoices shall be emailed to eural.bennett1@va.gov.

Part 5. Designated Saint Louis Regional Office VR&E employee: TBA

Part 6. Changes to the Statement of Work (SOW):

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.