36C10B26Q0176 Final.docx

36C10B26Q0176

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C10B26Q0176 02-25-2026 Crystal Lomonaco 848-377-5101 03-04-2026

1:00PM

EST

36C10B Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

X

541512 $34 Million

N/A

See Delivery Schedule

36C10B Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

TBD

36C10A Department of Veterans Affairs Technology Acquisition Center Financial Services Center PO Box 149971 Austin TX 78714-8971

Brand Name or Equal PAR Excellence Weight Based Inventory Management System

Please see B.4 Price Schedule

Please see B.5 Product Description

Kendra M Casebolt

Table of Contents

COMBINED SYNOPSIS/SOLICIATION

This is a combined synopsis/solicitation for Brand Name or Equal PAR Excellence commercial products and commercial services. This announcement constitutes as the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

The Department of Veteran Affairs, Technology Acquisition Center, intends to issue a solicitation identified as Request for Quote (RFQ) 36C10B26Q0176, for Brand Name or Equal PAR Excellence.

The North American Industry Classification System (NAICS) number is 541512 – Computer Systems Design Services.

This solicitation is unrestricted.

The Government intends to make a single award to the responsible vendor whose offer conforms to the solicitation.

The following Federal Acquisition Regulation (FAR) clause, along with others found in Sections C of this document, apply to this acquisition:

FAR Overhaul Deviation 52.219-9, Small Business Subcontracting Plan (NOV 2025), applies to this acquisition. Contractor shall submit a Small Business Subcontracting Plan, outlining the specific goals to utilize a small business concern, in which will be included in the quote submitted to the office specified in this solicitation at time of quote submission.

The points of contact for all information regarding this solicitation are Crystal Lomonaco, crystal.lomonaco@va.gov and Kendra Casebolt, kendra.casebolt@va.gov. Complete offers will only be accepted through email to crystal.lomonaco@va.gov and kendra.casebolt@va.gov. Please use RFQ 36C10B26Q0176 in the subject line.

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 GOVERNING LAW

Federal law and regulations, including the Federal Acquisition Regulations (FAR), shall govern this Contract/Order. Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrink wrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order; those provisions in the commercial license agreement that do not address data rights regarding the Government’s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti-Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C. § 3301 et seq.), the Prompt Payment Act (31 U.S.C. § 3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), Source Code Harmonization and Reuse in Information Technology Act “SHARE IT Act” (P.L. 118-187), and FAR clauses 52.212-4, 52.227-14 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event of conflict between this clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this clause shall prevail. The Contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by FAR 52.227-14, this includes any custom code developed for the purpose of performing under this contract. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice (DOJ) in accordance with 28 U.S.C. § 516; at the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by modification (Standard Form 30) and shall only be made by a warranted Contracting Officer. Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

B.2 SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT:

(1). Definitions.

a) Licensee. The term “licensee” shall mean the U.S. Department of Veterans Affairs (“VA”) and is synonymous with “Government.”

b) Licensor. The term “licensor” shall mean the Contractor having the necessary license or ownership rights to deliver license, software maintenance and support of the computer software being acquired. The term “Contractor” is the party identified in Block 17a on the SF1449. If the Contractor is a reseller and not the Licensor, the Contractor remains responsible for performance under this Contract/Order.

c) Software. The term “software” shall mean the licensed computer software product(s) cited in the Schedule of Supplies/Services.

d) Maintenance. The term “maintenance” is the process of enhancing and optimizing software, as well as remedying defects. It shall include all new fixes, patches, releases, updates, versions and upgrades, as further defined below.

e) Technical Support. The term “technical support” refers to the range of services providing assistance for the software via the telephone, email, a website or otherwise.

f) Release or Update. The term “release” or “update” are terms that refer to a revision of software that contains defect corrections, minor enhancements, or improvements of the software’s functionality. This is usually designated by a change in the number to the right of the decimal point (e.g., from Version 5.3 to 5.4). An example of an update is the addition of new hardware.

g) Version or Upgrade. The term “version” or “upgrade” are terms that refer to a revision of software that contains new or improved functionality. This is usually designated by a change in the number to the left of the decimal point (e.g., from Version 5.4 to 6).

(2). Software License.

a) Unless otherwise stated in the Schedule of Supplies/Services, the Performance Work Statement, or Product Description, the software license provided to the Government is a perpetual, nonexclusive license to use the software.

b) The Government may use the software in a networked environment.

c) All limitations of software usage are expressly stated in the Schedule of Supplies/Services and the Performance Work Statement/Product Description.

d) The commercial computer software delivered under this contract may not be used, reproduced, or disclosed by the Government except as provided below or as expressly stated otherwise in this contract. The commercial computer software may be-

i. Used or copied for use with the computer(s) for which it was acquired, including use at any Government installation or agency to which the computer(s) may be transferred.

ii. Used or copied for use with a backup computer if any computer for which it was acquired is inoperative.

iii. Reproduced for safekeeping (archives) or backup purposes.

iv. Modified, adapted, or combined with other computer software.

v. Disclosed to and reproduced for use by support service Contractors or their subcontractors, subject to the same restrictions set forth in this contract; and

vi. Used or copied for use with a replacement computer.

e) Unauthorized Obligations.

i. Except as stated in paragraph (ii), when any supply or service acquired under this contract is subject to any commercial supplier agreement (as defined in 502.101) that includes any language, provision, or clause requiring the Government to pay any future fees, penalties, interest, legal costs or to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

1) Any such language, provision, or clause is unenforceable against the Government.

2) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the commercial supplier agreement. If the commercial supplier agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

3) Any such language, provision, or clause is deemed to be stricken from the commercial supplier agreement.

ii. Paragraph (u)(1) of this clause does not apply to indemnification or any other payment by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

f) Commercial supplier agreements unenforceable clauses.

i. This agreement is a part of a contract between the commercial supplier and the U.S. Government for the acquisition of the supply or service that necessitates a license or other similar legal instrument (including all contracts, task orders, and delivery orders under FAR 12).

ii. End user. This agreement shall bind the ordering activity as end user but shall not operate to bind a Government employee or person acting on behalf of the Government in his or her personal capacity.

iii. Law and disputes. This agreement is governed by Federal law. Any language purporting to subject the U.S. Government to the laws of a U.S. state, U.S. territory, district, or municipality, or a foreign nation, except where Federal law expressly provides for the application of such laws, is hereby deleted.

1) Any language requiring dispute resolution in a specific forum or venue that is different from that prescribed by applicable Federal law is hereby deleted. Any dispute regarding the license grant or usage limitations shall be resolved in accordance with the Disputes Clause incorporated in FAR 52.212-4(d).

2) Any language prescribing a different time period for bringing an action than that prescribed by applicable Federal law in relation to a dispute is hereby deleted.

3) Continued performance. The supplier or licensor shall not unilaterally revoke, terminate or suspend any rights granted to the Government except as allowed by this contract. If the supplier or licensor believes the ordering activity to be in breach of the agreement, it shall pursue its rights under the Contract Disputes Act or other applicable Federal statute while continuing.

4) Arbitration; equitable or injunctive relief. In the event of a claim or dispute arising under or relating to this agreement, a binding arbitration shall not be used unless specifically authorized by agency guidance, and equitable or injunctive relief, including the award of attorney fees, costs or interest, may be awarded against the U.S. Government only when explicitly provided by statute (e.g., Prompt Payment Act or Equal Access to Justice Act).

iv. Updating terms. After award, the contractor may unilaterally revise commercial supplier agreement terms if they are not material. A material change is defined as:

1) Terms that change Government rights or obligations.

2) Terms that increase Government prices.

3) Terms that decrease overall level of service; or

4) Terms that limit any other Government right addressed elsewhere in this contract.

5) For revisions that will materially change the terms of the contract, the revised commercial supplier agreement must be incorporated into the contract using a bilateral modification.

6) Any agreement license terms or conditions unilaterally revised subsequent to award that are inconsistent with any material term or provision of this contract shall not be enforceable against the Government, and the Government shall not be deemed to have consented to them.

v. No automatic renewals. If any license or service tied to periodic payment is provided under this agreement (e.g., annual software maintenance or annual lease term), such license or service shall not renew automatically upon expiration of its current term without prior express consent by an authorized Government representative.

vi. Indemnification. Any clause of this agreement requiring the commercial supplier or licensor to defend or indemnify the end user is hereby amended to provide that the U.S. Department of Justice has the sole right to represent the United States in any such action, in accordance with 28 U.S.C. 516.

vii. Audits. Any clause of this agreement permitting the commercial supplier or licensor to audit the end user's compliance with this agreement is hereby amended as follows:

1) Discrepancies found in an audit may result in a charge by the commercial supplier or licensor to the ordering activity. Any resulting invoice must comply with the proper invoicing requirements specified in the underlying Government contract or order.

2) This charge, if disputed by the ordering activity, will be resolved in accordance with FAR 52.212-4(d); no payment obligation shall arise on the part of the ordering activity until the conclusion of the dispute process.

3) Any audit requested by the contractor will be performed at the contractor's expense, without reimbursement by the Government.

(3). Software Maintenance and/or Technical Support.

a) If the Government desires to continue software maintenance and support beyond the period of performance identified in this Contract/Order, the Government will issue a separate contract or order for maintenance and support. Conversely, if a contract or order for continuing software maintenance and technical support is not received, the Contractor is neither authorized nor permitted to renew any of the previously furnished services.

b) The Contractor shall provide software support services, which includes periodic updates, enhancements and corrections to the software, and reasonable technical support, all of which are customarily provided by the Contractor to its commercial customers to cause the software to perform according to its specifications, documentation or demonstrated claims.

c) Any telephone support provided by Contractor shall be at no additional cost.

d) The Contractor shall provide all maintenance services in a timely manner in accordance with the Contractor’s customary practice or as defined in the Performance Work Statement or Product Description. However, prolonged delay (exceeding two business days) in resolving software problems will be noted in the Government’s various past performance records on the Contractor (i.e.: www.cpars.com).

e) If the Government allows the maintenance and support to lapse and subsequently wishes to reinstate it, any reinstatement fee charged shall not exceed the amounts that would have been charged if the Government had not allowed the subscription to lapse.

(4). Disabling Software Code.

The Government requires delivery of computer software that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software. Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out, or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency on a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such disabling code is present, the Contractor agrees to indemnify the Government for all damages suffered as a result of a disabling caused by such code, and the contractor agrees to remove such code upon the Government’s request at no extra cost to the Government. Inability of the Contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort expended in removing the code.

(5). Manuals and Publications.

Upon Government request, the Contractor shall furnish the most current version of the user manual and publications for all products/services provided under this Contract/Order at no cost.

B.3 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

Department of Veterans Affairs Technology Acquisition Center 23 Christopher Way Eatontown NJ 07724

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

36C10B26Q0176

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of

B.4 PRICE SCHEDULE

NOTE: Offerors are required to complete Section B.4, in its entirety, and submit it with their respective quote. Offerors are cautioned that alterations to, or failure to propose pricing for any of, the line items specified below may render quotes unacceptable and therefore, ineligible for award. Please be advised that any successful Offeror’s Section B.4 submitted in response to this Request for Quotation will be incorporated into any resulting award and thereby serve as the Offeror’s Firm-Fixed Unit Pricing for the life of the contract. All questions shall be directed to Contract Specialist, Crystal Lomonaco at crystal.lomonaco@va.gov, prior to the closing date and time specified in Block 8 on page 1 of the SF 1449.

BASE PERIOD

Period of Performance shall be 12 months from date of award.

Part Number: PX9186

Part Number: PX3516

Part Number: PX3950C

Part Number: SC247284-5

Part Number: PX7532

Part Number: PX7532-C

Part Number: PX7534

Part Number: QS-LR36

Part Number: QS-LR18

Part Number: PEQLP-1819

Part Number: PEQLP-3619

OPTION PERIOD ONE

This 12-month option may be exercised in accordance with the clause in Section C entitled, “FAR 52.217-9 Option to Extend the Term of the Contract.” Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, the period of performance for Option Period One shall commence immediately upon the expiration of the Base Period.

Part Number: PX9186

Part Number: SC247284-5

Part Number: PX7532

Part Number: PX7534

Part Number: QS-LR36

Part Number: QS-LR18

Part Number: PEQLP-1819

Part Number: PEQLP-3619

Option Period Two This 12-month option may be exercised in accordance with the clause in Section C entitled, “FAR 52.217-9 Option to Extend the Term of the Contract.” Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, the period of performance for Option Period Two shall commence immediately upon the expiration of Option Period One.

Part Number: PX9186

Part Number: PX3516

Part Number: PX3580-1

Part Number: SC247284-5

Part Number: PX7532

Part Number: PX7532-C

Part Number: PX7534

Part Number: QS-LR36

Part Number: QS-LR18

B.5 PRODUCT DESCRIPTION

PRODUCT DESCRIPTION (PD)

DEPARTMENT OF VETERAN AFFAIRS

VA North Texas Health Care System Brand Name of Equal (BNE) PAR Excellence

Date: February 23, 2026

VA-26-00009928

PD Version Number: 1.0

1.0 BACKGROUND

VA North Texas Health Care System (VANTXHCS) has a requirement to replace its obsolete Omnicell cabinets in secondary inventory locations with a brand name or equal (BNE) PAR Excellence (PAR Ex) Weight-based Inventory Management System. Some of the VANTXHCS locations will receive their first weight-based inventory management system.

BNE PAR Ex is an inventory management technology that uses calibrated or weighted bins to capture data related to end user usage, stock replenishment, and other inventory related transactions in a supply closet. This technology captures transactions and usage data and keeps it stored on the user’s workstation, allowing them to run reports, analyze data, and manage inventory. The primary purpose of PAR Ex is to identify on-hand quantities and values between VISTA Generic Inventory Package (GIP) and the PAR bins system.

The period of performance shall be 12-months from date of award, with two 12-month option periods to be exercised at the Governments discretion.

2.0 PRODUCT REQUIREMENTS

The Contractor shall provide and install a BNE PAR Excellence system at the VANTXHC secondary inventory locations listed below, including any ancillary components that may be required for the system to be fully operational. The BNE PAR Excellence system shall have the salient characteristics of section 2.1-Salient Characteristics. Installation shall include all bins, scales, accessories, parts, labor, hardware, software, and training. The Contractor shall provide all tools or services required to complete the installation of the BNE PAR Excellence system.

During the base year the Contractor shall provide and install all bins, scales, accessories, parts, labor, hardware, software, and training at the VANTXHCS locations as identified in Appendix A.1: Base Period – Secondaries Installation Tables.

The Contractor shall provide a 3-year warranty for all installed equipment and software, which includes replacements for defects or damage not caused by VA personnel. Warranties shall start upon completion of the installation and after VA verifies the system operates correctly.

Following the expiration of any BNE PAR Excellence warranty periods the Contractor shall provide:

· An active support agreement for continued maintenance and troubleshooting of BNE PAR Excellence software.

· An extended warranty that VA may purchase for BNE PAR Excellence-manufactured components, if desired, or the option for VA to purchase components as needed. (VA understands that third-party products must be purchased or replaced at the customer’s expense once the initial warranty period has expired.)

Travel for this effort shall be built into the Contractor’s firm fixed price. Work may be performed at remote locations with prior concurrence in writing from the Contracting Officer’s Representative (COR).

Tasks under this TO shall be performed at the following VA facilities:

Secondary Inventory Locations:

VA Medical Centers (VAMC):

1. Dallas VA Medical Center (VAMC), 4500 S. Lancaster Road, Dallas, Texas 75216

2. Sam Rayburn Memorial Veterans Center, 1201 East 9th Street, Bonham, TX 75418-4059

3. Garland VA Medical Center, 2300 Marie Curie Boulevard, Garland, TX 75042-5706

VA Clinics:

1. Decatur VA Clinic, 408 Park West Court, Decatur, TX 76234-3203

2. Denton VA Clinic, 2322 San Jacinto Boulevard, Denton, TX 76205-7532

3. Fort Worth VA Clinic, 2201 Southeast Loop 820, Fort Worth, TX 76119-5863

4. Granbury VA Clinic, 1210 Paluxy Medical Circle, Granbury, TX 76048-5699

5. Grand Prairie VA Clinic, 2737 Sherman Street, Grand Prairie, TX 75051-1027

6. Greenville VA Clinic, 8325 Jack Finney Boulevard, Greenville, TX 75402-3005

7. Plano VA Clinic, 3804 West 15th Street, Suite 175, Plano, TX 75075-4752

8. Polk Street VA Clinic, 4243 South Polk Street, Dallas, TX 75224-4928

9. Sherman VA Clinic, 1715 Texoma Parkway, Sherman, TX 75090-2613

10. Tyler Centennial VA Clinic, 428 Centennial Parkway, Tyler, TX 75703-7166

All hardware for Dallas VAMC and any hardware for small Community Based Outpatient Clinics (CBOC) shall be shipped to Dallas VAMC. All hardware for Sam Rayburn and Garland VAMC shall be shipped to Sam Rayburn and Garland VAMC respectively. All hardware for Tyler VAMC shall be shipped to Tyler VAMC. All hardware for FWOPC shall be shipped to FWOPC. VA will then transport equipment to the CBOCs. The Contractor will tell VA the equipment that needs to be moved to the CBOCs.

2.1 SALIENT CHARACTERISTCS

The BNE PAR Excellence System shall have the following physical, functional and performance characteristics:

The BNE PAR Excellence System shall produce an accurate real-time reading of quantities on-hand accessible by a web-based program and provide data mining capabilities that shall include at a minimum: current stock levels, recommended re-order points, average usage levels per item and ability to track medical supply usage per patient treated at the Dallas VAMC and its CBOC locations.

The BNE PAR Excellence System shall interface with the Generic Inventory Package (GIP). The primary purpose of the interface is to identify out of balance on-hand quantities and values between GIP and the BNE PAR Excellence System. The BNE PAR Excellence System shall identify any out of balance on hand quantities and values, accounting for any due outs or due ins. If the out of balance condition is caused by a pending due in or due out, it shall be displayed separately to easily identify.

The BNE PAR Excellence System due-ins and due-outs shall automatically be removed when GIP due-ins and due-outs are “cleared”.

The BNE PAR Excellence System shall:

1. Be weight based.

2. Easily tare and accurate.

3. Provide real-time visibility into our Secondary Inventory locations.

4. Be integrated with GIP package in IFCAP for real time data on the available inventory.

5. Have wall mounted bins that are physically connected to the VA network (cannot use wireless).

6. VA Technology Reference Model (TRM)-approved.

7. Capable of tracking, adjusting, and reporting comprehensive real time information pertaining to the inventory of a secondary location.

8. It is imperative that depletion of stock triggers distribution tickets based on Periodic Automatic Replacement (PAR) levels, Re-order points, and Emergency Stock Levels.

9. Software shall be intuitive and easy to train on.

10. Software shall be able to utilize multiple users with different levels of permissions.

11. Reports generated by software shall be relevant to APICS Principles of Inventory Management.

12. Be able to handle a wide range of products in variation of and based on size, thickness, and weight.

13. Complete generic identification: Weight-based inventory Supply Chain Solution.

14. Applicable model/make/catalog number: PAR Express weight-based automation by BNE PAR Excellence.

15. Equipment Status - Communication about system status including system failures.

16. Materials Management Status –

a. Open Orders.

b. Emergency/Critical Item Levels.

c. Negative Quantities on-Hand.

17. Item Locator.

18. Customer Item Requisition.

19. PAR Level Analysis.

20. Current Levels –

a. Level recommendations by cost and usage demand SKU reduction recommendations.

b. Items over par level.

c. Stock outs and critical hits Par level value over time.

21. Consumption.

a. Average monthly usage.

b. Consumption analysis including time.

c. Consumption deviation.

d. Consumption over time.

22. Reports.

a. Activity detail (sales, receipts, adjustments, etc.) to include time inventory on hand changed.

b. Quantity on-hand Value on-hand.

c. Department transactions.

d. Cycle count sheet.

e. Out of balance with GIP – on hand Due-ins.

f. Due outs.

g. Issue multiple discrepancy between GIP and Par Bin.

h. Emergency levels.

23. Orders.

a. Existing orders.

b. Order preview.

24. Items.

a. Item master Item history.

b. Item classification Reconciliation history.

c. Most recent reconciliation per item.

2.2 LICENSING

The Contractor shall provide a yearly license agreement for use of BNE PAR Excellence System and related support starting immediately after installation for the life of the contract including the option period. Licensing shall include automatic software upgrades of the installed program and software. A BNE PAR Vision web-based program shall be available on any computer and/or mobile device for reporting purposes and evaluation of inventory levels for an unlimited number of users.

2.3 FACILITY INSTALLATION SERVICES

The Contractor shall provide installation of the BNE PAR Excellence system.

The Contractor shall provide notification to VA within 10 days prior to starting on-site activities. The Contractor shall coordinate with VA site escorts for installation.

The Contractor shall begin installation no later than 45 business days after the Technical Kickoff Meeting. Installation shall be phased by location area/closet and begin at the Dallas VAMC.

The Contractor shall complete installation and setup based on award date and receipt of equipment. The installation shall furnish all secondary inventory point equipment, supplies and software necessary to achieve an operational system. All parts supplied shall be compatible given room dimensions, access to data, and access to power. Contract parts coverage shall include all system options and shall include all manufacturer supplied software including that used by third party devices for no less than 12 months after completion.

The Contractor shall ensure that VA staff are able to access the BNE PAR Excellence system, and that VA staff are able to provision additional users themselves.

After installation is completed VA will verify the BNE PAR Ex system is operating correctly, by verifying the scales are working properly, the scales are interfacing with or being monitored by the BNE PAR Ex Dashboard, and the BNE PAR Ex Dashboard is interfacing with the VA IFCAP/GIP to measure whether secondary inventory needs to be replenished, and also checking for any other obvious issues.

Prior to start of installation in a secondary area/closet, if the area/closet has any old inventory or storage equipment (Omnicell or other), the Contractor shall remove the old inventory or storage equipment that will be replaced by BNE PAR Excellence and move it to a VA on-site designated area.

The Contractor shall remove all debris and trash to the VA on-site designated trash/recycling locations once installation is completed.

2.4 HOTLINE SUPPORT AND PERFORMANCE MONITORING

Functionality and accuracy of the installed equipment will be continuously monitored by VA Logistics staff to ensure equipment operates according to the salient characteristics and provides accurate and timely information for inventory and reordering purposes. VA will notify the Contractor’s Support Hotline of any issues via Contractor’s support phone number or email.

The Contractor shall provide VA with a Support Hotline telephone number and email that VA can use to notify the Contractor of any issues with the installed equipment or software. The Support Hotline shall be staffed 7:00AM – 8:00PM EST and available 24x7x365 to provide support or assistance to VA. The Contractor shall respond to service calls no later than 24 hours after being notified of a problem with either equipment or installed software and resolve within 48 hours of notification by VA, any defects or functionality problems detected.

The Contractor shall work with VA onsite to replace supported hardware within 48 hours of notification of a problem if VA is not at fault for damage or defect. This assumes there is backup equipment onsite. If backup equipment is not onsite, the Contractor’s support staff shall work with VA onsite to replace equipment when it arrives via Contractor’s return merchandise authorization process.

The Contractor shall provide performance monitoring. The Contractor shall monitor the installed equipment and software remotely by daily check-ins that shall occur remotely at least four times every 24 hours for 12 months for each period of performance after installation completed. The Contractor shall notify VA and provide maintenance support in the event of a problem with equipment or software detected during the performance monitoring.

The Contractor shall communicate about support via telephone calls, electronic messaging, or email and meet (in person or can be virtual) with the COR monthly to address and provide any corrective action for any unresolved issues.

2.5 TRAINING

VANTXHCS requires Training for VA Logistics staff end users, super users, supervisor, and leadership. End users are the supply technicians, super users are the Lead Supply technicians, supervisors are supervisors for supply technicians, and leadership includes the Chief and Assistant Chiefs for Logistics Management Specialists (LMS) and the Supervisor for Acquisition.

The Contractor shall provide a detailed Training Plan that VA can use to verify the training will meet VA’s training requirement for the BNE PAR Excellence system for end users, super users, supervisor, and leadership.

The Contractor shall provide training for end-users, super-users, supervisors, and leadership at all locations where the BNE PAR Excellence system is installed. The Contractor shall provide materials designed to facilitate continued internal training by VHA personnel throughout the lifecycle of the system (i.e., train-the-trainer). The Contractor shall hold the training at a secondary inventory location so all trainees can learn hands-on. The Contractor shall record the supply technician training at every site. The training shall include, but not be limited to:

a. Adding items to an inventory

b. Removing items from an inventory

c. Assigning items

d. Weighing items and recalibrating scales

e. Editing items

f. Troubleshooting

g. Reporting functions

h. Future/upcoming enhancements

i. Swapping Scales and making sure they are working.

j. Turn the BNE PAR Location equipment on or off

k. Disconnect and reconnect power from the BNE PAR location equipment

l. Add, change, remove and register scales

m. Properly register and exchange BNE PAR location equipment

n. Visually and verbally assist Service Provider in diagnosing BNE PAR location equipment problems

o. Maintain the system database

p. Build and extract orders.

q. Build and extract applicable interfaces.

r. Perform system backup.

s. Visually and verbally assist Service Provider in diagnosing Software problem.

The Contractor shall provide training materials (brochure, book, Power Point slides) designed to facilitate VA’s train-the-trainer program throughout the lifecycle of the system. The training materials will be used by the Contractor-trained VA Supply Technicians to train the VA supply technicians on the next hospital/clinic shift, who will train the VA supply technicians on the hospital/clinic shift after that, so that all VA supply technicians for that closet can operate the system.

The Contractor shall maintain records of supply technician training participants and whether the participants completed the training or not and provide the records to the COR upon request.

The Contractor shall coordinate all supply technician training dates with the COR who will communicate to the supply technicians the date of their training.

The Contractor shall provide the VA supply technicians with the tools and knowledge to fully operate the scales and conduct checks per the manufacturer’s instructions, as well as answer any questions personnel may have regarding the BNE PAR Excellence system.

The Contractor shall provide User Manuals and Technical Maintenance Manuals.

Deliverables:

A. Training Plan B. Supply Technician Training C. Supply Technician Training Recording (for each secondary inventory location) D. User Manuals/Technical Maintenance Manuals

2.6 PROJECT MANAGEMENT

2.6.1 CONTRACTOR PROJECT MANAGEMENT PLAN

The Contractor shall deliver a Contractor Project Management Plan (CPMP) that lays out the Contractor’s approach, timeline, and tools to be used in execution of the contract. The CPMP should take the form of both a narrative and graphic format that displays the schedule, milestones, risks, and resource support. The CPMP shall also include how the Contractor shall coordinate and execute planned, routine, and ad hoc data collection reporting requests as identified within the PD. The initial baseline CPMP shall be concurred upon and updated in accordance with Section B of the contract. The Contractor shall update and maintain the VA PM approved CPMP throughout the Period of Performance (PoP).

Deliverable:

A. Contractor Project Management Plan

2.6.2 TECHNICAL KICKOFF MEETING

A technical kickoff meeting shall be held within 10 business days after Contract is awarded. The Contractor shall coordinate the date, time, and location (can be virtual) with the Contracting Officer, VA PM, Contract Specialist, and the Contracting Officer Representative. The Contractor shall provide a draft agenda to the CO and VA PM at least 5 business days prior to the meeting. Upon Government approval of the final agenda, the Contractor shall distribute to all meeting attendees. During the technical kickoff-meeting, the Contractor shall present, for review and approval by the Government, the details of the intended approach, work plan, and project schedule in a Technical Kickoff Meeting Presentation. The Contractor shall submit the final updated technical kickoff meeting presentation to the CO within three (3) business days after the meeting. The Contractor shall prepare and distribute the meeting minutes of the kickoff meeting to the CO, COR and all attendees within three (3) business days after the meeting.

VA will provide the VA Project Team email distribution list to the Contractor at the Technical Kickoff Meeting.

Deliverables:

A. Technical Kickoff Meeting Agenda B. Technical Kickoff Meeting Presentation C. Technical Kickoff Meeting Minutes

2.6.3 REPORTING REQUIREMENTS

The Contractor shall provide the COR with Monthly Progress Reports in electronic form in Microsoft Word and Project formats. The report shall include detailed instructions/explanations for each required data element, to ensure that data is accurate and consistent. These reports shall reflect data as of the last day of the preceding Month. The Monthly Progress Reports shall cover all work completed during the reporting period and work planned for the subsequent reporting period. The report shall also identify any problems that arose and a description of how the problems were resolved. If problems have not been completely resolved, the Contractor shall provide an explanation including their plan and timeframe for resolving the issue. The report shall also include an itemized list of all Information and Communication Technology (ICT) deliverables and their current Section 508 conformance status. The Contractor shall monitor performance against the CPMP and report any deviations. It is expected that the Contractor will keep in communication with VA accordingly so that issues that arise are transparent to both parties to prevent escalation of outstanding issues.

The Contractor shall meet (e.g., virtual, in person, telephone, etc.) with the COR monthly to address any unresolved issues and discuss any unresolved and/or continuous issues and corrective actions for them with the Contracting Officer (CO).

Deliverable:

A. Monthly Progress Report

2.7 RISK CONTROL

The Contractor, i.e., Contractor employees, responsible for installation and setup, shall have background check completed or show proof of background check completed no longer than one year ago, from date of award including fingerprint analysis. The VA will provide PIV sponsorship to Contractor employees performing work.

The Contractor may be installing a supply storage and tracking system in an area under construction. The Contractor shall be cognizant of staff movements, equipment and a plethora of activity during certain periods of the workday. The Contractor shall be accompanied by an escort during on-site activities. Installation staff shall have no patient contact or access to sensitive patient information. COR will be available for risk intervention should the need arise.

2.8 OPTION PERIOD 1

If VA choses to exercise Option Period 1 the Contractor shall provide and install all bins, scales, accessories, parts, labor, hardware, software, and training at the VANTXHCS locations as identified in Appendix A.2 – Option Period One – Secondaries Installation Tables and perform tasks 2.0, 2.1, 2.2, 2.3, 2.4, 2.5, 2.6, 2.7 and subtasks.

2.9 OPTION PERIOD 2

If VA choses to exercise Option Period 2 the Contractor shall provide and install all bins, scales, accessories, parts, labor, hardware, software, and training at the VANTXHCS locations as identified in Appendix A.3 – Option Period Two – Secondaries Installation Tables and perform tasks 2.0, 2.1, 2.2, 2.3, 2.4, 2.5, 2.6, 2.7 and subtasks.

3.0 NOTICE OF THE FEDERAL ACCESSIBILITY LAW AFFECTING ALL INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) PROCUREMENTS (SECTION 508) On January 18, 2017, the Access Board issued a final rule that updated accessibility requirements covered by Section 508 and refreshed guidelines for telecommunications equipment subject to Section 255 of the Communications Act. The final rule went into effect on January 18, 2018. The revisions and updates to the Section 508-based standards and Section 255-based guidelines are intended to ensure that information and communication technology (ICT) covered by the respective statutes is accessible to and usable by individuals with disabilities.

3.1 SECTION 508 – INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) STANDARDS

The Section 508 standards established by the Access Board are incorporated into, and made part of all VA orders, solicitations and purchase orders developed to…