36C10B19Q0193-A0001002.pdf

Integrated Master Schedule (IMS) Support

Request for Quote (RFQ) 36C10B19Q0193

Questions and Answers

February 19, 2019

Note: The answers provided below are for informational purposes, to assist potential offerors in preparing quotes, and such answers do not themselves constitute an amendment to the RFQ. Where questions and answers necessitated such an amendment, such changes have been or will be incorporated into a formal amendment to the RFQ. To the extent that any answers provided below conflict in any way with the RFQ and any Amendments, the final RFQ takes precedence and the terms and conditions contained in the final solicitation control.

# Section Question Answer

1. General Are these services are currently being performed by a contractor? If so, please provide the incumbent name as well as the contract number.

There is no incumbent for this effort.

2. General It’s fairly difficult to discern the LOE from the

PWS. 25 projects is a good start, but it’s not clear how much effort is on the contractor for the data input.

The Government has provided an estimated level of effort. See the table below the Q&A. This information is a Government estimate only. Quoters shall bid a level of effort commensurate to their approach.

3. General Clarification on the request concerning the system that will be implemented. Is the system

Cerner?

The IMS procurement is a consolidation of existing schedules from varying VA OIT subprojects supporting programs, which may include Electronic

Health Record Modernization (EHRM).

See Amendment A00001.

4. Section B.5, Performance Work Statement

(PWS) 1.0, Background

The government indicated the following, "Provide a day-to-day tool for executing the

OIT Program with proper sequencing." Did the Government intend to say OIT

Organization? Or OTI Program?

OTI Program. See Amendment A00001.

5. Section B.5, PWS Task 5.2, IMS Analysis Will the contractor be expected to work with directly with all 25 project teams to develop inputs? Or will the project teams provide

The Contractor shall interface with all Project

Managers. Project Managers will provide updates to their individual schedules that will make up the IMS.

updates into the IMS directly once the IMS is in place?

6. Section B.5, PWS Task 5.3, IMS

Dashboard

How many of the projects are using Primavera

vs. MS Project?

All existing projects are built with MS Project.

7. Section B.5, PWS Task 5.3, IMS

Dashboard

Does a project dashboard exist for reference, or is this a complete new build?

There is no existing dashboard.

8. Section B.5, PWS Task 5.3, IMS

Dashboard

The Dashboard is assumed to need to run in the VA environment with VA equipment on

VA servers. Can you describe:

• The current version of MS Project VA supports – including enterprise versions.

• The current version of MS SharePoint

VA has available

• Data visualization tools (Tableau, PowerBI, etc.) VA has licensed

• Availability of GFE, and how many

GFE computers are expected

If the dashboard is anticipated to be built and run from contractor equipment, please advise.

For current versions of MS Project and SharePoint please reference the VA Technical Reference Model

(TRM) at https://www.oit.va.gov/services/trm/.

Furthermore, please note that the Dashboards developed for other OTI efforts are typically developed using MS SharePoint. However, other software identified in the VA TRM are acceptable.

See PWS Section 6.6 Government Furnished Property for GFE.

9. Section E.8, Basis for Award, Quote

Submission Instructions

Page 75 of the solicitation includes instructions for Quoter's responses including:

"3) All documents are single-spaced, 12-point

Times New Roman font, with a minimum of

1-inch margins..." Would the Government please allow for 10-point Times New Roman font in tables?

The Government will allow 10-point Times New

Roman font for tables.

https://www.oit.va.gov/services/trm/

Estimated Level of Effort

Task Labor category Base Labor

Hours

Option 1

Labor Hours

Option 2

Labor Hours

5.1 Project Management Program Manager 320 200 200

Administrative Assistant 480 480 480

5.2 IMS Analysis Scheduler, Senior 440 616 880

Scheduler 480 672 960

5.3 IMS Dashboard Program Manager 80 20 20

Scheduler, Senior 160 160 160

Administrative Assistant 160 40 40

5.4 IMS Support Scheduler, Senior 1320 1848 2640

Scheduler 480 672 960

Total 3,920 4,708 6,340

***This information is a Government estimate only. Quoters shall bid a level of effort commensurate to their approach.