3417 - PWS.docx

Performance Work Statement

FOR

UPS Battery Replacement

AT THE

U.S. Army Acquisition, Logistics and Technology Enterprise Systems & Services (ALTESS) Project Office Radford Army Ammunition Plant, Radford, VA

15 July 2021

General Information

1. GENERAL: This is a services contract for the removal and disposal of a one hundred and sixty (160) battery modules from an EATON Powerware 9395 Uninterrupted Power Supply (UPS) (S/N: EB475BAA09), and the procurement and installation of one hundred and sixty (160) C&D Technologies high rate series UPS 12-490 MR battery modules for the EATON Powerware 9395 Uninterrupted Power Supply (UPS) (S/N: EB475BAA09), located within the PD ALTESS data center in Radford, VA 24143.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the requested function at PD ALTESS, Radford VA 24143 as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

The contract shall perform services to the standards in this contract and as described within:

DoD, Federal and Environmental Standards:

Federal

· Protection of Environment, Standards for Universal Waste Management, 49 C.F.R. §273.2(b)(1999)

· Battery Handling: Occupational Safety and Health Administration, 49 C.F.R. §1910.268(b)(2)(2017)

DoD Defense Material Disposition: Instructions for Hazardous Property and other Special Processing Materials.

· Department of Defense Manual, DoDM 4160-V4 (2019)

Industry Standard

· Protection of Environment, Standards for Universal Waste Management, 49 C.F.R. §273.2(b)(1999)

· Installation and Operations Manual, EATON Manual 16420171- Rev 12 (1-3) (2020).

1.2 Background: PD ALTESS facility managers have identified a set of batteries that have come end of service life, and therefore required replacement. These batteries are vital in providing backup power support to the building server systems during loss of main power, natural disasters or any unforeseen or required power outages. The EATON Power ware 9395 Uninterrupted Power Supply (UPS) (S/N: EB475BAA09), system contain a large amount of batteries that provide backup power to information technology equipment for an extended amount of time during interruption of main power. These new batteries will ensure the EATON Powerware 9395 Uninterrupted Power Supply (UPS) (S/N: EB475BAA09), system maintains continual operations regardless of supplied power. The EATON Power ware 9395 Uninterrupted Power Supply (UPS) systems are not only critical, but a required part of the data centers at ALTESS and Army mission.

1.3 Objectives: The objectives of this service is for the removal and disposal of a one hundred and sixty (160) battery modules from an EATON Powerware 9395 Uninterrupted Power Supply (UPS), and the procurement and installation of one hundred and sixty (160) C&D Technologies high rate series UPS12-490 MR battery modules for the EATON Powerware 9395 Uninterrupted Power Supply (UPS) (S/N: EB475BAA09).

1.4 Scope: The contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items to perform non-personal services necessary for providing the removal and disposal of a one hundred and sixty (160) battery modules from an EATON Powerware 9395 Uninterrupted Power Supply (UPS) (S/N: EB475BAA09), and the procurement and installation of one hundred and sixty (160) C&D Technologies high rate series UPS12-490 MR battery modules for the EATON Powerware 9395 Uninterrupted Power Supply (UPS) (S/N: EB475BAA09), located within the ALTESS facility in Radford, VA 24143.

1.5 Period of Performance: The period of performance shall commence upon contract award for 90 days period of performance.

1.6 General Information

1.6.1 Quality Control: The contractor shall ensure that work complies with the requirement of the contract and this PWS. A formal Quality Control Plan is not needed for this contract. Surveillance and inspection will be conducted by the Government. Any deficiencies found shall be corrected in a timely manner.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor is not required to perform work on the following Federal holidays:

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 7:00 am – 4:00 pm, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, weather, or similar Government directed facility closings. Work expected to be performed outside of these hours must be approved by the Government at least one week in advance. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: Work under this contract will be performed at the Radford Army Ammunition Plant (RFAAP), ALTESS building 450 and associated areas in Radford, VA 24143.

1.6.6 Type of Contract: The government intends to award a Firm Fixed Price (FFP) contract.

1.6.7 Security Requirements: All contractor and service personnel visiting RFAAP must have US citizenship and provide one form of valid photo ID for entrance onto RFAAP. All personnel will require an escort at all times.

All contractor and service personnel providing a recurring service to the RFAAP installation are required to obtain a RFAAP badge. In order to obtain a RFAAP badge the contractor shall submit and obtain a favorable nationwide formal background investigation for the personnel. This background investigation must be from a state agency or licensed background firm and not a computer search. Contractor personnel cannot have any adjudication actions (parole, probation, or open case files) within the past 5 years or they will not be able to obtain a RFAAP badge and access to the installation shall be denied. The investigation shall be submitted to RFAAP security personnel though the contracting official. The RFAAP Security Office shall then, upon validation of the favorable investigation, provide the RFAAP badge. The personnel receiving a RFAAP badge shall be required to carry the badge with them at all times while on the installation and secure the badge out of sight when not on the installation. Cell phones, cameras, PDA and electronic devices are not allowed on the installation without prior approval.

Contractors not requiring a RFAAP badge must obtain a visitor’s badge at the Visitor Station located at the entrance to the RFAAP facility. This badge must be worn at all times and be plainly visible.

Contractor personnel performing work under this contract must possess and abide by the security requirements at the time of proposal submission, and must maintain the level of security required for the life of the contract.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secure.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The COR, if needed for this contract, will perform duties as specified in the Contracting Officer’s COR Letter of Designation. A COR may or may not be assigned to this contract. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.9.1. A COR is not required for this action.

Key Personnel (Government):

Greg Tickle Facility Operations Specialist US Army Acquisition Logistics Technology Enterprise Systems and Services (ALTESS) Office: 540-731-3593 Email: gregory.a.tickle@us.army.mil

Tim Hancock Team Lead, Facility Management US Army Acquisition Logistics Technology Enterprise Systems and Services (ALTESS) Office: 540-731-3522 Email: timothy.w.hancock@us.army.mil

Contracting Office Representative (COR) Roger K. Mann A.P.P., C.P.M.

Acquisitions and Contracts PD-ALTESS/US Army Acquisition Logistics Technology Enterprise Systems and Services Office: 540-731-5417 Email: roger.k.mann.civ@mail.mil

1.6.10 Key Personnel (Contractor): The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between of 7:00 am – 4:00 pm, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contract personnel will wear visible badges at all times.

1.6.12 Contractor Travel: There is no specific Government-directed travel as part of this PWS.

1.6.13 Data Rights: The Government will have full ownership of all technical data, reports, and deliverables associated with this task order option.

1.6.14 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS

3. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES:

3.1The Government will make available the restroom facilities in Building 220 and/or Building 450 for the contractor’s use in performance of tasks outlined in the PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4. CONTRACTOR FURNISHED ITEMS

4.1 General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract in accordance with this PWS.

5. SPECIFIC TASKS:

5.1. Removal and Disposal of UPS Batteries shall include:

· Remove and dispose of one hundred and sixty (160) C&D Technology UPS 12-490MR battery modules for an EATON Powerware 9395 Uninterrupted Power Supply (UPS) (S/N: EB475BAA09) system.

· Contractor shall transport used batteries off-site and properly dispose under state, local and EPA guidelines.

· Contractor shall supply ALTESS with proper environmental documentation to confirm proper disposal methods were met.

· Provide a minimum of at least one (1) OEM Eaton Certified UPS technicians

· Technician shall have the newest version of Eaton’s Service Toolkit proprietary software in order to reset battery life meters if applicable and access the systems logs and internal controls to address any alerts or lockouts that may arise during battery removal and installation.

5.2. Procurement and Installation of New UPS Batteries Shall include:

· Procurement and installation of one hundred and sixty (160) C&D Technology UPS 12-490MR battery modules for an EATON Powerware 9395 Uninterrupted Power Supply (UPS) (S/N: EB475BAA09) system.

· Contractor shall ensure all components are new and from original manufacturer with a current year manufacturer date stamp on them. No grey market, refurbished, used or recycled items will be accepted.

· Provide a minimum of at least one (1) OEM Eaton Certified UPS technicians

· Technician shall have the newest version of Eaton’s Service Toolkit proprietary software in order to reset battery life meters if applicable and access the systems logs and internal controls to address any alerts or lockouts that may arise during battery removal and installation.

· Contractor shall test all new batteries and connections, including an open circuit voltage test to determine battery condition. No batteries that test outside of factory new specifications shall be installed

· Contractor shall torque all battery connections to manufactures specifications.

· Contractor shall provide a 3 year battery warranty that includes battery replacement and labor to install the new battery should any of the batteries fail during quarterly battery testing for the duration of the 3 year warranty.

· Provide any and all battery documentation

· Warranties

· Manufacturer documentation

Critical Notes:

All electrical work must meet or exceed national, state, and local electrical codes. (NEC)

6. CONTRACTOR MANAGEMENT REPORTING (CMR) The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address 8. CONTRACTOR MANAGEMENT REPORTING (CMR). The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.1. Contractor Manpower Reporting. The Contractor will report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, and then click on "Department of the Army CMRA" or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported NLT October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable service/Component's CMR website at http://www.ecmra.mil. As part of its submission, the Contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement."

7. PERFORMANCE REQUIREMENTS SUMMARY

7.1 Surveillance of Contractor performance will employ the performance objectives and thresholds as defined in Table 7.0, Performance Requirements Summary.

Table 7: Performance Requirements Summary

(AQL)

Surveillance Method Incentive / Disincentive

1.3. Objectives

5. Specific Tasks Batteries shall be properly contained, removed, transported, and disposed of off-site by contractor.

None

1.3. Objectives

5. Specific Tasks Batteries shall be new, and from original manufacturer with a current year manufacturer date stamp on them. No grey market, refurbished, used or recycled items will be accepted.

1.3. Objectives

5. Specific Tasks

1.3. Objectives

5. Specific Tasks

1.3. Objectives

5. Specific Tasks

8. DELIVERABLES

8.1 The items listed Table 7.0, Deliverables Summary, are deliverable to the Government in accordance with this PWS.

Table 7: Deliverables Summary

Format

Submit To

timothy.w.hancock.civ@mail.mil, PD ALTESS

timothy.w.hancock.civ@mail.mil, PD ALTESS