3.c_PWS Pest Control USCGA.pdf

Performance Work Statement (PWS) for Pest Control Services Coast Guard Academy, New London, CT

1.0 INTRODUCTION

The Contractor shall furnish all labor, material, equipment, transportation and supervision to provide pest control services to the U.S. Coast Guard Academy located in New London, CT.

2.0 BACKGROUND

2.1 The United States Coast Guard Academy is committed to strengthening the nation’s future by educating, training and developing leaders of character who are ethically, intellectually, professionally and physically prepared to serve their country and humanity, and who are strong in their resolve to build on the long military and maritime heritage and proud accomplishments of the United States Coast Guard.

2.2 This Educational Institution houses cadets and serves as a workplace for military and civilian employees year-round. As such, services performed under this contract shall not be scheduled to conflict with the normal daily operations of the facility without approval of the Contracting Officer’s Representative (COR).

2.3 This U.S. Coast Guard Academy consists of 4 food service areas and 31 non-food service area buildings. The following tables list the food service areas and the buildings in the non-food services areas:

Listing of Food Service Areas and Child Development Center Location Square Foot

Chase Hall Galley 20,854 Officer’s Club 19,080 Leamy Hall’s Dry Dock 1,500

Child Development Center 10,457 which includes approximately 200 square feet of food preparation space.

Building Listing of Non – Food Service Areas

Location Square Foot Billard Hall 53,788 Boiler Plant 12,210 Chapel 11,051 Chase Hall, A Annex 134,731 Chase Hall, B Annex 51,749 Chase Hall, C Annex 70,510 Chase Hall, D Annex 53,844 Chase Hall, E Annex 71,000 Chiller Plant 7,923 Crew Rowing Center 9,943

Dimick Hall 9,222 Hamilton Hall 19,080 Johnson Hall 32,592 Leamy Hall 76,132 McAllister 64,776

MCOE 20,292

Michel Hall 48,998 Munro Hall 56,798 Quarters 1 5,723 Quarters 2 4,647 Quarters 3 4,647 Quarters 4 4,647 Quarters 5 4,647 Roland Hall 144,815 Sail Loft 11,546 Satterlee Hall 43,335 Seamanship Center (Jacob’s Rock) 11,939 Shops Building 12,779 Smith Hall 64,775 Waesche Hall 69,707 Yeaton Hall (excludes O’Club) 45,264

3.0 SCOPE

3.1 The Contractor shall provide all labor, equipment, materials and transportation in connection with pest control services at the U.S. Coast Guard Academy. This includes periodic inspections, preventive maintenance, treatment, clean up and removal of debris and any other procedures required in the control of pests for all buildings.

3.2 The Contractor shall be responsible for restoring any damaged property or equipment caused by the Contractor or the Contractor’s employees. The restoration shall be to its original condition at no additional cost to the Government.

3.3 GENERAL CONDITIONS

3.3.1 Government Inspection – All maintenance work performed by the Contractor shall be subject to inspection by the Contracting Officer or the COR during and after completion of each maintenance visit. Unsatisfactory work shall be corrected at no additional cost to the Government.

3.3.2 Job Visit – All job visits shall be scheduled with the COR at least 48 hours prior to the start of work. At the beginning and end of each visit to the Academy, Contractor personnel shall report in person to the COR.

3.3.3 Hazardous Conditions – During the course of this contract, should the Contractor discover a hazardous condition, the Contractor shall secure the equipment and immediately notify the COR and/or the Contracting Officer.

3.3.4 Hazardous Materials – The Contractor shall be solely responsible for Contractor owned or Contractor generated hazardous waste material. While performing work specified herein, if hazardous waste materials are utilized or encountered, the Contractor shall notify the COR immediately. The Contractor’s responsibility for handling hazardous waste material is incidental to the work performed. The Contractor shall adhere to all safety requirements as specified by Federal, State of Connecticut, and local laws, EPA, Connecticut Department of Environmental Protection (DEP) and OSHA regulations pertaining to the handling of hazardous waste materials.

Contractor shall remove from the Academy all empty containers and any other materials used under this contract and dispose of them in accordance with all applicable laws. Contractor shall submit and maintain a valid and up-to-date Safety Data Sheet for all materials used under this contract and have a written emergency response plan for spills or other accidental exposure to the environment. The Contractor shall use chemical and non-chemical control techniques as necessary and in accordance with all Federal, State of Connecticut, and local laws, EPA, DEP and OSHA regulations pertaining to the handling of hazardous waste materials.

4.0 APPLICABLE DOCUMENTS: The Contractor shall comply with all Federal, State, local laws and regulations.

5.0 TECHNICAL REQUIREMENTS. The Contractor shall manage the total work effort associated with operations and all other services required herein to provide preventative maintenance, to provide pest controlled scheduled maintenance (when required), and to provide personnel to perform or be present for all required inspections and to perform the required corrections identified.

5.1 Work Control/Management

5.1.1 The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to ensure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein.

5.1.2 The Contractor shall provide an emergency response telephone number to the COR and the Contracting Officer upon contract award. This number will be available 24 hours a day, 7 days a week.

5.1.3 The Contractor shall provide a work schedule to the COR indicating the date for which all required work is planned prior to starting any work. The schedule shall be provided at least two weeks prior to starting any work. All work shall take place only on Mondays through Fridays from 7:30 AM and 4:00 PM, excluding Federal Holidays. The Contractor shall schedule and arrange work to cause the least interference with the normal occurrence of Government business and mission.

5.1.4 The Contractor shall be licensed by the applicable State of Connecticut Agency to provide pest control services. The Contractor shall provide, at time of initiation of work, copies of current State Business License(s) and Current State Pesticide Applicator Certification(s) to the Contracting Officer. The Contractor is responsible for providing copies of updated licenses and certificates to the Contracting Officer as the old ones expire. All work shall be performed by a certified responsible individual and in accordance with Federal, State, local and installation laws and regulations.

5.2 Bi-Monthly Pest Control and Inspection Services for Food Service Areas and the Child Development Center: Pest control services shall be made to all food service areas and the entire Child Development Center facility on a twice-a-month basis. The Contractor shall perform inspections of all the food service areas including cooking areas, food storage areas and waste removal areas. These inspections shall include a full report of the findings and any treatments necessary. The full report of findings and any necessary treatment shall be provided to the COR within ten (10) working days of inspection completion. In addition, the contractor shall provide pest control services for the control of household insects and pests; including but not limited to;

cockroaches, rodents, ants, silverfish, firebrats, fleas, mites, ticks, spiders, clothing moths, crickets, centipedes, flour beetles, domestic flies, bees, wasps, and carpenter ants.

5.2.1 Bi-Monthly Rodent Control Services for Chase Hall Dining Facility and surrounding exterior locations: In addition to the pest control services detailed in paragraph 5.2 above, the contractor shall furnish, install, and provide twice-a-month servicing of interior and exterior rodent control devices as follows:

A. Interior Spaces: The contractor shall furnish, install and service 12 multiple catch mouse traps. These traps shall be JT Eaton model 420CL or equal. Trap characteristics include galvanized steel construction, clear viewing, hinged lid, designed so rodents enter trap through door/opening but cannot exit, and traps the rodent on a glue strip. This device is designed to be re-set and re-used multiple times with replacement glue strips. The contractor shall coordinate the locations of these trap with the COR.

B. Exterior Spaces: The contractor shall furnish, install and service 4 exterior bait stations. These bait stations shall be B&G Rodent Bait Station Café or equal.

Station characteristics include hinged opening, measures approximately 11” x 11” x 4”, equipped with multiple rods for holding bait, and designed so rodents can enter and leave the trap. This device is designed to be re-used and re-baited multiple times. The contractor shall coordinate the locations of these trap with the COR.

C. The contractor shall schedule the bi-monthly rodent control services to be performed at the same time as the bi-monthly pest control services detailed in paragraph 5.2 above.

5.3 Quarterly Pest Control and Inspection Services: The Contractor shall perform quarterly pest control and inspection services of all non-food service areas outlined in Section 2.3 in the same manner as the bi-monthly pest control and inspection services above. These inspections shall include a full report of the findings and any treatments necessary. The full report of findings and any necessary treatment shall be provided to the COR within ten (10) working days of inspection completion. The contractor shall provide pest control services for the control of household insects and pests; including but not limited to; cockroaches, rodents, ants, silverfish, firebrats, fleas, mites, ticks, spiders, clothing moths, crickets, centipedes, flour beetles, domestic flies, bees, wasps, and carpenter ants.

5.4 Termite/Powder Post Beetle Control.

5.4.1 The Contractor shall provide termite and powder post beetle control services on an unscheduled (as need, indefinite quantity) basis as specified below. Services shall be completed within ten (10) working days after receipt of the written task order. At the time of any soil treatment application, the soil shall be in a condition with low moisture to allow uniform distribution of the treatment solution throughout the soil. The Contractor shall not apply pesticide during or immediately following heavy rains, or when conditions will cause runoff and create an environmental hazard. No pesticides shall be applied to the soil beneath a plenum air space.

Pesticides shall not be applied until the approximate location of water and sewer lines are known.

5.4.2 Subterranean Termite/Powder Post Control. All termite/powder post beetle infestations in the structure shall be controlled within 30 days of treatment. Toxicants shall be delivered to the project site in sealed and labeled containers as supplied by the manufacturer or formulator. Labels shall bear the manufacturer's warnings to be observed in handling and use of material, and bear evidence or registration under the FIFRA.

5.4.2.1 Drill with Sub-Slab Injection and Soil Rodding. Termiticide shall be distributed evenly throughout the soil down to the top of all footings, including all exterior and interior walls with footings. Both sides of all basement walls with footings shall be treated. Spacing between injection points or rod holes shall not exceed 12 inches, unless this directly violates label directions. If this is the case, the Contracting Officer shall be notified prior to work performance.

Diluents shall not include any other pesticide residues or rinse water.

5.4.2.2 Basement Walls Without Footings. All non-bearing basement walls without footings shall have the wall void treated with a borate pesticide. Injection holes shall be as small as possible and neatly patched after application.

5.4.2.3 Exposed (Non-Painted) Structural Wood. All exposed rafters, sill plates, cross beams, and other structural lumber in basements, shall be surface treated with a borate pesticide in accordance with label directions.

5.4.2.4 Warranty. The Contractor shall provide the COR with a two-year written warranty against existing and new infestations of subterranean termites or powder post beetles, for the areas treated. The warranty shall state the chemical concentrations, rates, and methods of application complied with the EPA label. The warranty period shall commence from the date of acceptance by the Contracting Officer. Visual sightings of pests, additional damage, new mud tubes, or other signs of living pests within the structure during the warranty period, shall be grounds for retreatment at the Contractor's expense. Repair of damage from termite infestations during the warranty period shall also be covered.

5.5 Inspection/Treatment Reports. With every pest control service visit, the contractor shall prepare a report using the USCGA Pest Management Maintenance Record form (see Technical Exhibit 1). These reports shall be provided to the COR immediately upon completion of any visit, inspection and/or treatment.

6.0 DELIVERABLES

6.1 The Contractor shall submit the following deliverables in accordance with the table below; and, via the following electronic media, Microsoft Word, when applicable. The format shall be PC compatible and submitted on compact disc or via email.

Deliverable (Based on PWS) Frequency No. Of Copies and to Whom

Date Required

Work schedule in accordance with Section 5.1.3

As revised One/ COTR Within two weeks prior to starting any work

USCGA Pest Management Maintenance Record

Per visit One/ COTR Immediately upon completion of visit.

License(s) and Certificate(s) in accordance with section 5.1.4

As renewed Two/ COTR/

KO

Within ten (10) days after contract award and upon renewal

Safety Data Sheets As revised One/ COTR Within one week after contract award and when new materials are used

Warranty for treatment of subterranean termites or powder post beetles in accordance with section 5.4.2.4

As needed One/COTR Within 15 days after completion of treatment.

7.0 PERSONNEL REQUIREMENTS

7.1. Management: The Contractor shall manage the total work effort associated with operations and all other services required herein in a skillful and professional manner to assure fully adequate and timely completion of these services. Included in this function is a full range of management duties including, but not limited to, planning, scheduling, cost accounting, report preparation, establishing and maintaining records and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices.

7.2. Security Requirements: All Contractor personnel shall appear in uniform and be able to present a valid identification and/or driver’s license (if operating a vehicle).

7.3. Availability: In the event the Contractor fails to provide the manpower necessary to accomplish the work requested, the Government reserves the right to obtain the services elsewhere. The cost of services shall be charged against the Contractor and the amount of all costs to the Government incurred, as a result of such action, shall be deducted from any payment due the Contractor.