3. 2022 Linen Service Scope of Work for NEVADA.docx

AMENDED SCOPE OF WORK for

LINEN SERVICE AND DELIVERY FOR

NEVADA SKIES YOUTH WELLNESS CENTER

SCOPE OF WORK for LINEN SERVICES

A. The Contractor shall provide qualified personnel, supplies, materials and equipment necessary to provide LINEN RENTAL SERVICES in accordance with the linen requirements listed below, as may be required to meet the needs of the Indian Health Service, Nevada Skies Youth Wellness Center (NSYWC) located at104 Big Bend Ranch Road, Wadsworth, Nevada.

B. The following items, quantities, will be deliverable:

Contractor must be able to adjust order to meet residential census needs that may vary. Please also provide estimate for the following:

C. LINEN RENTAL SERVICES-All items shall be laundered in accordance with the Standards as established by the American Institute of Laundering and the Joint Commission. The performance specifications include, but are not limited to the following:

1. Laundry sorting areas shall be separate from processing and packing areas.

2. Special controls shall be used in the transportation of linen to ensure delivery of contamination-free linen to the youth center and storage areas.

3. Clean linen shall be wrapped in impervious bags or similar protection at the processing site and shall remain wrapped until it is ready for use.

4. Laundry carts for transportation between the youth center and the laundry shall be provided by the contractor. All carts used for or pickup and delivery of linen to the facility shall be cleaned with a germicide prior to transporting clean linen. Separate containers shall be used for transporting clean and soiled linen within the contractor's facility.

5. All vehicles used to transport soiled linen to the laundry shall be thoroughly cleaned using a germicide before being used to transport each load of clean linen to the youth center.

6. All linen shall be inspected by the Contractor at the laundry site; the linen shall be dry, free from spots, stains, holes, rips, lint, hair and other foreign matter. Any items delivered as clean, which are found to be unserviceable shall be returned to the contractor, who shall issue full rental credit for each item.

7. Quality of work, for laundering shall be accomplished in accordance with accepted standards of the American Institute of Laundering and the Joint Commission and the satisfaction of the Government.

8. Management of laundry plant facilities and linen services must be in compliance with the Joint Commission, Occupation Safety and Health Administration, and all other federal, state, and local regulations relating to linen services.

D. PACKING -Shall be in accordance with Joint Commission and Federal regulation.

1. Clean linen shall be wrapped in impervious bags or similar protection at the processing site and shall remain wrapped until it is ready for use.

2. Linen shall be delivered to the facility linen room presorted by size and type of item labeled, and packaged in bundles of uniform count. Count in each package to be determined by mutual agreement between the Contractor and the Government. A production sheet shall accompany each delivery ticket with the current date. It also should indicate any shortage or changes. The number of items listed shall be accurate upon delivery. Heavy items, such as sheets, shall be bundled by tens. All light items shall be blll1dled by twenties.

E. Inspection of delivery items shall be made the Facility Management Department designee upon each delivery.

F. Prior to award and periodically during the term of the contract, the Contractor's plant shall be available for inspection by representatives of the USPHS Indian Health Service. The Contractor's equipment and facilities must comply with Joint Commission standards for the satisfactory performance of the services to be required under this contract. Such equipment and facility shall be subject to inspection by the Contracting Officer or his/her designee.

G. The articles furnished by the Contractor shall be inspected to determine that they meet the requirements of the contract and other necessary standards. The quality of articles furnished hereunder must be maintained. Articles showing permanent stains or signs of wear, fraying, tears, etc., must be withdrawn and new material supplied at no additional cost to the Government.

H. PERIOD OF PERFORMANCE: Performance under this contract shall be February 1, 2022 through January 31, 2023 with the potential for four (4) Option Years.

I. PICK-UP AND DELIVERY:

Scheduled Delivery: The Contractor shall pick-up soiled laundry from a designated pick-up area and deliver clean linen to a designated delivery area at NSYWC, every week between the hours of 12:00 pm. and 4p.m on a regular working day that is mutually agreed upon award of contract.

Scheduled deliveries shall:

1) Meet the needs of the youth center;

2) Be coordinated and approved by the Facility Manager or designee; and

Non-Scheduled Delivery: The Contractor shall coordinate all deliveries with the Facility Manager or designee. The Facility Manager or designee is authorized to contact the Contractor to report missing laundry items and request a non-scheduled delivery of these items.

Holiday Delivery: Holiday deliveries shall be coordinated with the Facility Manager or designee.

J. METHOD OF PAYMENT

1.The PAIHS Financial Management Branch is designated for payment processing. Payment shall be made by electronic funds transfer (EFT)

2. Invoice Submission: Contractor shall submit a properly prepared original invoice to the address on page 1; block 21 of the purchase order: Finance Department and a copy of the invoice shall be submitted to the Facility Manager or designee at NSYWC for receiving reconciliation purposes. Improperly prepared invoices will be returned to the contractor which may delay payment. Vendor will invoice at the beginning of each month for previous months service.

a. At a minimum, a properly prepared invoice shall include:

-invoice date;

-IHS purchase order number _ -contractor name, address, telephone number;

-contractor's tax identification number (TIN);

-description of service provided;

-unit of measure, unit price, and extended total;

-location of service and date.

b. Receiving Official: IHS Point of Contact is hereby designated as the receiving official. The receiving and inspection report will be submitted electronically via UFMS, and submitted to the Phoenix Area Indian Health Service, Financial Management Branch, Two Renaissance Square, 40 North Central Avenue, Suite 512, Phoenix, AZ 85004.

3. ADMINISTRATIVE DATA:

The point of contact responsibilities will be to coordinate with the Contractor the technical aspects of this service, perform inspection and the review of performance hereunder. The point of contact does not have the authority to change or alter the order amount, terms, and conditions.

The Point of contact shall be responsible for the following:

a. Monitoring the Contractor's technical progress including the surveillance and assessment of performance and recommending to the Contracting Officer changes to the Delivery Order;

b. Performing technical evaluation, as required;

c. Performing technical (daily and final) inspection and acceptance as required by this Delivery Order;

d. Assisting the Contractor in the resolution of technical problems encountered during performance.

a. IHS Point of Contact: Michelle McGinn or Designee Acting Deputy CEO.

Nevada Skies Youth Wellness Center P.O. Box 280 104 Big Bend Ranch Road Wadsworth, NV 89442 Phone: 775-352-6843 Fax: 775-352-3183