3.0 Solicitaion Released N0018921Q0335.pdf

SEE ADDENDUM

(No Collect Calls)

N0018921Q0335 08-Jul-2021

b. TELEPHONE NUMBER

757 443-1384

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 22 Jul 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N001899. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JOSEPH D SINGLETON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

N6832321RC00021

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVSUP FLC NORFOLK CONTRACTING

NORFOLK OFFICE

ATTN: J SINGLETON

1968 GILBERT ST SUITE 600

NORFOLK VA 23511-3392

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

757-443-1333FAX:

TEL: 757-443-1384 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

561492

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF61

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N0018921Q0335

Section SF 1449 - CONTINUATION SHEET

PWS

I. INTRODUCTION/BACKGROUND

The Office of the Judge Advocate General (OJAG) and Naval Legal Service Command (NLSC), are responsible for providing legal advice and related services throughout the Department of the Navy (DON) in the areas of military justice, operational and international law, administrative law, legal assistance, environmental law, claims, investigations, and litigation. In coordination with the General Counsel, the Judge Advocate General (JAG) is responsible for ensuring intelligence activities are conducted in a legal manner and for providing or supervising legal advice and services with respect to legislation. OJAG is a staff office of the Secretary of the Navy and is comprised of JAG, Deputy Judge Advocate General (DJAG), the Assistant Judge Advocates General, and their staffs. The DJAG serves as NLSC and has command authority and responsibility over a system of Naval Legal Offices and Detachments located globally.

Region Legal Service Commands (RLSO) worldwide provide prosecution, command services, and court-reporting support to Navy and Marine Corps commands and legal assistance to active duty, family members, and retirees located within its assigned geographic area.

A Record of Trial (ROT) must be generated for all cases and is the first action that needs to be completed after court is concluded and a sentence is announced. ROTs must be reviewed within a 120 day timeframe by numerous parties, all requiring significant reading/reviewing/law interpretation. The longer it takes for the ROT to be transcribed the less time everyone else has to do their part. The consequence of not completing within 120 days:

granted relief to accused, reduced sentence, dismissed charge(s), or even total dismissal of the case.

Each year NLSC requires 15-20 verbatim transcriptions that exceed the micropuchase threshold (MPT) for Service Contract Act (SCA) type services, $2,500, and require a contract.

JAG Consolidated Administrative Business (JCAB) Office has Ordering Level II authority that allows for the placing of place firm fixed price (FFP) delivery orders for supplies and services up to the Simplified Acquisition Threshold (SAT) or to the Maximum Order Threshold (MOT)(whichever is lower) under contracting vehicles supporting the Government-wide, DOD-wide or Navy-wide contracts and Indefinite Delivery Type Contracts (IDTCs) issued by Fleet Logistics Centers (FLCs).

In 2018, FLC Norfolk issued an IDIQ with six(6) vendors (N0018918D0041, N0018918D0042, N0018918D0043, N0018918D0044, N0018918D0045, N0018918D0046) that permitted JCAB to issue task orders directly (after competing between the 6 vendors), allowing for an average of 48 hour turnaround time to award.

The creation of another IDIQ to allow JCAB to place FFP task orders for transcription services that exceed MPT is essential to meeting the NLSC mission. Additionally, this IDIQ reduces FLC Norfolk’s workload, it speeds up the placing of orders for transcriptions, thereby reducing the impact on the Moreno Clock for each case.

II. REQUIREMENTS

a. Per, PUBLIC LAW 115-232, SECTION 889 Compliance is required, and each vendor must assert that they do not do business with or utilize telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation, (or any subsidiary or affiliate of such entities); Video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).

III. PERIOD OF PERFORMANCE

01 September 2021 – 31 August 2026 (five-year ordering period) 01 September 2025 – 28 February 2027 (FAR clause 52.217-8)

IV. DELIVERABLES

Awarded vendor must submit a complete verbatim transcription meeting the specifications outlined below.

I. TRANSCRIBER REQUIREMENTS/DELIVERABLES

a. The contractor, as an independent contractor and not as an agent of the Government, shall on the terms and conditions more particularly described herein, furnish the management and labor necessary for the performance of the work set forth below.

b. The government will provide Compact Discs and associated court reporters notes, exhibits, etc to the contractor. The contractor shall notify the designated government point of contact to verify receipt, complete transcription work safeguarding all material/information provided, and return the transcription to:

Commanding Officer Region Legal Service Office XXXXX Attn: NAME

ADDRESS

CITY, STATE ZIP

Phone:

Email:

c. The contractor will be responsible for transportation costs for return shipping via certified/registered

U.S. Government Mail in an addressed, padded mailer, or in a corrugated mailing box.

d. Within 30 days after the termination or expiration of a Task Order, Contract or Agreement for any reason, the contractor shall either: Return or destroy, as applicable, all material provided to the contractor by Region Legal Service Office XX, including audio, documents and transcripts.

II. WORK SPECIFICATIONS

a. The contractor shall provide verbatim transcripts of testimony from approximately XXXX minutes of audio recordings contained on digital compact discs recordings of U.S. vs NAME Courts-Martial Record of Trial. These audio recordings are recorded through the use of Digital recording systems.

Recordings are monitored during hearings by Region Legal Service Office (RLSO XX) personnel who will take notes as necessary to assist the transcriptionist in identifying the parties speaking on the recordings.

b. The transcribed record will conform to the following format:

(1) NJS Quirk, most up to date JAG/COMNAVLEGSVCCOM Instructions (presently 5814.1D and

5813.1D) and the Manual for Courts – Martial.

(2) Word Processing Software: Shall be completed in Microsoft WORD.

(3) Computer Margins: A margin of 1 ½ inches, will be left at the top of each page to permit binding.

A one-inch margin will be left on the bottom of the page and on the left side of each page and 1 inch margin on the right side of each page.

(4) Computer Font: use 12-point type. Only Courier or New Courier font may be used. Do not use cursive, script, or italic fonts, except when appropriate in specific situations (e.g. citations).

Names used, including identification of a witness called to testify, will be in bold print to facilitate responding to Freedom of Information Act Requests.

(5) Computer Line Spacing: Double-space text, returning to the left margin on second and subsequent lines with the exception of pleas, findings, and sentence, which should be single spaced, indented and in bold print. Indent the elements of separate offenses in guilty plea cases.

(6) Page Numbering: All pages in the transcribed record of trial shall be numbered consecutively, beginning with “1”. The page number shall be centered on the page 1/2 inch from the bottom.

All “Closed Sessions” will be transcribed and numbered separately.

(7) Computer Line Justification: Use left justification only with the exception of pleas, findings, and sentence, which may be justified both left and right.

c. Completed transcription:

(1) Format of Verbatim Records: All verbatim records shall be completed in conformance with format established by NJS Quirk. JAGINST 5813.1D and the Manual for Courts-Martial. The Contractor is responsible for obtaining details and complying with the minimum requirements expected in a verbatim Record of Trial.

(2) When specifically requested by the Command, must include completed DD Form 490, in accordance with updated JAG/COMNAVLEGSVCCOM Instruction (presently 5814.1D) to include index with timestamps of transitions and certification pages to verify counsel was served and record was received and military judges verification page, transcriptionists and court reporters signed certification page.

(3) Must replace name of victim or minor, with victim or minors initials in all Art 120 sexual assault cases, per the JAGMAN privacy guidelines.

(4) Must be spell checked;

(5) Must contain no more than two typographical or textural errors per page;

(6) Will be completed and returned to RLSO XX at the earliest opportunity; within X (14, 21, or 30) days of receipt of audio files.

(7) Will be saved on a DVD in Microsoft Word 10 format; provide a hard copy upon request.

d. The contractor will provide and maintain its own word processing and recording and/or playback equipment. Playback equipment must be compatible with Philip hand-held recording device.

III. PRIVACY ACT CONSIDERATIONS:

The recordings (including associated court reporter notes, exhibits, etc.) of courts-martial or other proceedings furnished for transcription are the property of the United States Navy and subject to protection under the Privacy Act, 5 U.S.C., 552A.

Completed transcription shall be property of the United States Navy.

Access to voice recordings (including associated court reporter notes, exhibits, etc.) or the transcripts prepared therefrom will not be released or granted release to third parties without the express consent of Commanding Officer, Region Legal Service Office XXXXX or his/her designated representative. Knowledge or information about the courts-martial or other proceedings obtained as a result of performance under this work statement shall likewise be afforded protection from release to third parties.

V. GOVERNMENT POINT OF CONTACT:

Lauryl Hutchinson, Senior Ordering Officer JAG Consolidated Administrative Business (JCAB) Office

JCAB_ORDERING@NAVY.MIL

360-627-5918

VI. METHOD OF PAYMENT:

a. Invoices shall be sent directly to the Requirement Owner.

b. Contractors shall be paid via the Government Purchase Card.

c. The contractor shall not use a Third Party Payment Contractor, such as Paypal, Square or Google Pay, to process payments.

d. Payment POC: Danny Dahl, JCAB_ORDERING@NAVY.MIL, 360-627-5918

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF

WORK/PERFORMANCE WORK STATEMENT.

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance of the performance start date.

Definition of “productive”:

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. Completed EQIP (Electronic Investigation)

d. All contractor resource(s) must have an active JPAS profile.

e. Common Access Card (CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbrusement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise Resource Planning

(ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY ( IT) SYSTEMS

In accordance with (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M- 5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s CSM and ISSM/IAM upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non- Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product) Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission) Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the CSM upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s ISSM/IAM. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Cyber Awareness training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a US citizen or a US permanent resident with a minimum of 3 years of legal residency in the

United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

SF-85 Questionnaire for Non-Sensitive Positions Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission) Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your CSM and ISSM/IAM for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF

WORK/PERFORMANCE WORK STATEMENT.

NAVSUP FLC Norfolk may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract.

Offerors may execute their own Non-Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Contracting Officer's Representative (COR) for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP FLC Norfolk contract.

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF

WORK/PERFORMANCE WORK STATEMENT.

AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: Carlton Walton ADDRESS: 1968 Gilbert Street Norfolk, VA 23511

TELEPHONE: 757-443-1390

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF

WORK/PERFORMANCE WORK STATEMENT.

EXPEDITING CONTRACT CLOSEOUT

(a) As part of the negotiated fixed price or total estimated amount of this contract, both the Government and the Contractor have agreed to waive any entitlement that otherwise might accrue to either party in any residual dollar amount of $1,000 or less at the time of final contract closeout. The term "residual dollar amount" shall include all money that would otherwise be owed to either party at the end of the contract, except that, amounts connected in any way with taxation, allegations of fraud and/or antitrust violations shall be excluded. For purposes of determining residual dollar amounts, offsets of money owed by one party against money that would otherwise be paid by that party may be considered to the extent permitted by law.

(b) This agreement to waive entitlement to residual dollar amounts has been considered by both parties. It is agreed that the administrative costs for either party associated with collecting such small dollar amounts could exceed the amount to be recovered.

Services Contract Reporting (SCR) requirements apply to this contract. The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address: https://sam.gov/SAM/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://sam.gov/SAM/.”

PURPOSE

The purpose of this solicitation is to award at least 6-8 Indefinite-Delivery Indefinite-Quantity (IDIQ) contracts for transcription services as defined in the scope of work for the Office of the Judge Advocate General (OJAG) located at the Washington Navy Yard, Washington, DC. This acquisition is 100% Small Businesses set aside for NAICS code 561492, Court Reporting and Stenotype Services with a size standard of $15,000,000.00. The guaranteed minimum obligation for the Government is $100.00. The minimum obligation must be met during the first calendar year of the contract. The contract maximum capacity is $412,500.00 which is approximately equal to the estimated requirements for the OJAG over a five year ordering period. Additionally, all successful Contractors awarded an IDIQ contract as a result of this solicitation will have fair opportunity to compete for all work performed in support of the OJAG.

CAP FOR FPP IDIQ

CONTRACT ADMINISTRATION APPOINTMENTS AND DUTIES

In order to expedite administration of this contract/order, the following delineation of duties is provided including the names, addresses and phone numbers for each individual or office as specified. The individual/position designated as having responsibility should be contacted for any questions, clarifications or information regarding the functions assigned.

1. PROCURING CONTRACTING OFFICER (PCO) is responsible for:

a. All pre-award information, questions, or data;

b. Freedom of Information inquiries;

c. Change/question/information regarding the scope, terms or conditions of the basic contract document; and/or

d. Arranging the post award conference (See FAR 42.503).

Name: Carlton Walton Address: NAVSUP FLC Norfolk 1968 Gilbert Street, Suite 600 Norfolk, VA 23511 Phone: (757) 443-1390

2. CONTRACT ADMINISTRATION OFFICE (CAO) is responsible for matters specified in FAR 42.302 and DFARS 242.302 except in those areas otherwise designated herein.

Name: Joseph Singleton Address: NAVSUP FLC Norfolk 1968 Gilbert Street, Suite 600 Norfolk, VA 23511 Phone: (757) 443-1384

3. DEFENSE CONTRACT AUDIT AGENCY (DCAA) is responsible for audit verification/provisional approval of invoices and final audit of the contract prior to final payment to the contractor.

Name: N/A

4. PAYING OFFICE is responsible for payment of proper invoices after acceptance is documented.

Name: TBD

5. CONTRACTING OFFICERS REPRESENTATIVE (COR) is responsible for:

a. Liaison with personnel at the Government installation and the contractor personnel on site;

b. Technical advice/recommendations/clarification on the statement of work;

c. The statement of work for delivery/task orders placed under this contract.

d. An independent government estimate of the effort described in the definitized statement of work;

e. Quality assurance of services performed and acceptance of the services or deliverables;

f. Government furnished property;

g. Security requirements on Government installation;

h. Providing the PCO or his designated Ordering Officer with appropriate funds for issuance of the Delivery/Task order; and/or

i. Certification of invoice for payment.

NOTE: When, in the opinion of the Contractor, the COR requests effort outside the existing scope of the contract (or delivery/task order), the Contractor shall promptly notify the Contracting Officer (or Ordering Officer) in writing.

No action shall be taken by the contractor under such direction until the Contracting Officer has issued a modification to the contract or, in the case of a delivery/task order, until the Ordering Officer has issued a modification of the delivery/task order; or until the issue has otherwise been resolved. THE COR IS NOT AN

ADMINISTRATIVE CONTRACTING OFFICER AND DOES NOT HAVE THE AUTHORITY TO DIRECT

THE ACCOMPLISHMENT OF EFFORT WHICH IS BEYOND THE SCOPE OF THE STATEMENT OF WORK

IN THE CONTRACT OR DELIVERY/TASK ORDER.

COR Name: Lauryl B. Hutchinson In the event that the COR named above is absent due to leave, illness, or official business, all responsibilities and functions assigned to the COR will be the responsibility of the alternate COR listed below:

ACOR Name: N/A

6. TECHNICAL ASSISTANT, if assigned by the requiring activity, is responsible for providing technical assistance and support to the COR in contract administration by:

a. Identifying contractor deficiencies to the COR;

b. Reviewing contract/delivery/task order deliverables and recommending acceptance/rejection of deliverables;

c. Identifying contractor noncompliance of reporting requirements;

d. Evaluating contractor proposals for specific contracts/orders and identifying areas of concern affecting negotiations;

e. Reviewing contractor reports providing recommendations for acceptance/rejection;

f. Reviewing invoices for appropriateness of costs and providing recommendations to facilitate certification of the invoice;

g. Providing COR with timely input regarding the SOW, technical direction to the contractor and recommending corrective actions; and

h. Providing written reports to the COR as required concerning trips, meetings or conversations with the contractor.

Name: N/A

7. ORDERING OFFICER is responsible for:

a. Requesting, obtaining, and evaluating proposals for orders to be issued;

b. Determining the estimated cost of the order is fair and reasonable for the effort proposed;

c. Obligating the funds by issuance of the delivery/task order;

d. Authorization for use of overtime;

e. Authorization to begin performance; and/or

f. Monitoring of total cost of delivery/task orders issued.

The following limitations/restrictions are placed on the Ordering Officer:

a. Type of order issued is limited by this contract to ------------------- pricing arrangements;

b. No order shall be placed in excess of $75,000.00 without the prior approval of the PCO; and/or

c. No order shall be placed with delivery requirements in excess of 365 days.

Name: Lauryl B. Hutchinson JAG Consolidated Administrative Business (JCAB) Office

JCAB_ORDERING@NAVY.MIL

ADDENDUM TO FAR 52.212-1

The quotation shall consist of the following sections: (1) Past Performance, (2) Price. One electronic copy of the quotation shall be provided.

Questions: Any questions in relation to this RFQ shall be submitted to Joseph Singleton at joseph.d.singleton@navy.mil and Carlton Walton at carlton.watlton@navy.mil All questions must be submitted in writing. The cut-off date for questions is 11:00 a.m. on 14 July 2021.

Factor I – Past Performance: To demonstrate its past performance, the offeror shall identify up to two (2) of its most relevant contracts performed within five (5) years from of the solicitation issuance date. Those contracts must also reflect one year of completed performance by the closing date of the solicitation. Offerors shall provide a detailed explanation demonstrating the relevance of the contracts to the requirements of the solicitation.

For purposes of this solicitation, a contract is defined as a single contract or a single task order placed under an ID/IQ contract, a Blanket Purchase Agreement (BPA), or a Federal Supply Schedule. Offerors shall not submit the IDIQ contract, FSS contract, or BPA itself as a reference. Offerors may submit a combination of no more than three

(3) delivery orders (DOs), task orders (TOs), technical direction letters (TDLs), and/or technical area tasks (TATs) placed under an ID/IQ or BPA as one of the three examples of past performance. Such a combination must also meet the requirements stated above: each individual example in the combination must have been performed within five (5) years of the solicitation issuance date and demonstrate at least one (1) year of completed performance by the closing date of the solicitation. If a combination of DOs, TOs, TDLs and or TATs are used as a past performance example, the offeror shall state the specific experience claimed, period of performance, and dollar value of each. A Past Performance example that does not provide the level of detail required may not be evaluated. No more than one combination of DOs, TOs, TDLs and or TATs is permitted in the past performance submittal.

If a proposed subcontractor’s past performance is provided as part of the two (2) of its most relevant contracts or efforts, the percentage and type of work to be done by the subcontractor on the solicitation requirement must be stated. The offeror’s submittal shall also detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform. A Past Performance example which does not detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform may not be evaluated.

If the prime offeror or intended subcontractor/partner submits a past performance example in which it served as a subcontractor, the prime/sub/partner shall detail clearly the work that it performed and the magnitude (dollar value) of that subcontracted work only. A Past Performance example that does not differentiate between the overall contract effort and the subcontractor effort may not be evaluated.

The past performance of subcontractors who will be performing major or critical aspects of the solicitation will be considered as highly as a prime contractor’s past performance.

Failure of offerors to provide the required information and level of specificity will may result in the contract reference not being evaluated.

With respect to joint ventures, the procuring activity will consider work done individually by each member of the joint venture as well as any work done by the joint venture itself previously. Joint venture references must meet the temporal requirements described in section L (within five years and a year of completed performance). Additionally, if a joint venture member submits a past performance reference, the joint venture member shall detail clearly the work that it performed in that effort and the magnitude (dollar value) of that work. A reference that does not differentiate between the overall contract effort and the joint venture member’s effort for that reference will may not be evaluated. The past performance of a joint venture member who will be performing major or critical aspects of the solicitation will be considered as highly as the joint venture’s past performance.

In addition to the information requested above, offerors shall complete a Past Performance Information form, provided as an attachment to this solicitation, for each reference submitted. Each offeror shall contact their past performance references and request that each reference complete the Past Performance Report Form and e-mail the completed survey form directly to Joseph Singleton at joseph.d.singleton@navy.mil and Carlton Walton at carlton.watlton@navy.mil by the due date of this solicitation. The Government reserves the right to consider past performance report forms received after the due date of the solicitation and to contact references for verification or additional information.

The past performance section is limited to twelve pages.

Factor 4 – Price Proposal

This volume shall include the completed solicitation documents and a complete and detailed price breakdown with all supporting documentation. The pricing information shall be completed in accordance with the following:

A complete and signed Standard Form 1449, “Solicitation/Contract/Order for Commercial Items” and executed copy of amendments, if applicable.

Unless completed in the System for Award Management, the offeror shall complete the representations and certifications contained in the solicitation. If the offeror has completed all of the representations and certifications required by this solicitation in the System for Award Management, then the offeror need not submit the hardcopy representations and certifications.

For the purpose of preparing a price proposal, the offeror shall assume that the period of performance consists of a five-year ordering period, as well as the potential usage of FAR clause 52.217-8, Option to Extend Services. Offerors shall use the periods established in the Schedule.

This volume shall also include a completed Services Price Worksheet (Attachment 1 to this solicitation), submitted in accordance with the following instructions.

o Separate price information shall be submitted for each year of service, as well as a total summary for the five-year ordering period, as shown in the Services Price Worksheet. Also include pricing for the potential usage of FAR clause 52.217-8, Option to Extend Services. The price for the services shown in this spreadsheet shall include all fully burdened labor required to provide services. The firm-fixed price annual rates proposed in the pricing spreadsheet will be incorporated into the resultant contract.

The price section is not page-limited, but is strictly limited to the requested information and supporting documentation only. No price information shall be contained in any other part of the proposal.

(End of FAR provision 52.212-1 Addendum)

ADDENDUM TO FAR 52.212-2

The Government intends to award a multiple award, IDIQ, firm-fixed-price contract to the responsible offerors whose proposal represents the best value after evaluation in accordance with the factors in the solicitation. The offeror’s proposal shall be in the form prescribed by and shall contain a response to each of the areas identified in the solicitation provision FAR 52.212-1 entitled “Instructions to Offerors—Commercial Items” and its Addendum.

The evaluation and award are being conducted in accordance with FAR Part 12, Acquisition of Commercial Items, FAR Part 13.5- Simplified Procedures for Certain Commercial Items

The Government intends to award a contract without discussions and does not anticipate establishment of a competitive range. Accordingly, each offeror should submit its most favorable terms from a price and non-price standpoint. However, the Government reserves the right to establish a competitive range and conduct discussions if later determined by the Contracting Officer to be necessary.

Factor 3 – Past Performance:

The past performance evaluation factor assesses the degree of confidence the Government has in an offeror’s ability to meet the contract’s requirements based on the quality of a demonstrated record of recent and relevant performance. There are three aspects to the past performance evaluation: recency, relevancy, and quality. These are combined to establish a single performance confidence assessment rating for each offeror.

Past Performance Recency: Recency is the first aspect of the past performance evaluation and is the time period during which past performance references are considered relevant. Recency is critical to establishing the relevancy of past performance information. For purposes of this solicitation, recent past performance is performance that has taken place within five (5) years as of the issuance date of this solicitation and that has demonstrated at least one (1) year of completed performance by the closing date of the solicitation. Performance outside of this stated period will not be considered for evaluation purposes.

Past Performance Relevancy: Regarding relevancy, each past performance reference under each offeror’s Past Performance submission will be evaluated to determine its scope and magnitude relative to the instant requirement.

The following definitions will apply to this evaluation:

Scope: Experience in the areas defined in the PWS.

Magnitude: The measure of the similarity of the dollar value of actually performed work that exists between the instant requirement’s PWS and the offeror’s referenced contracts during the stated recency period established by the solicitation.

The Past Performance Relevancy ratings will utilize Table 3 below for the assignment of ratings. The relevancy rating assigned to each past performance reference will be considered in determining the weight to be given to that reference in the overall Past Performance Confidence Assessment. References determined to be “Not Relevant” will not be further considered. Similarly, the quality of performance under a past performance reference that has no relevance to the instant requirement will not be considered in the overall assessment of past performance confidence. In determining the rating for the past performance factor, past performance of greater relevancy will have more influence on the past performance confidence assessment than past performance of lesser relevance.

Table 3: Past Performance Relevancy Ratings Table

RATING DESCRIPTION

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort this solicitation requires.

Somewhat Relevant

Present/past performance effort involved some of the scope and magnitude of effort this solicitation requires.

Not Relevant Present/past performance effort involved…