273FCC24R0019.pdf

FCC // FCC

Document Number: 273FCC24R0019 p. 1 of 47

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

FOC2400007

PAGE 1 OF

5. SOLICITATION NUMBER

273FCC24R0019

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

07/03/2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Kadian.Ferguson

b. TELEPHONE NUMBER (No collect calls)

(202) 418-0137

8. OFFER DUE DATE / LOCAL

TIME

CODE 273FCC

Federal Communications Commission 45 L Street NE Washington, DC 20554

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED 0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

273FCCCODE15. DELIVER TO

FCC Warehouse 9050 Junction Drive Annapolis Junction, MD 20701

CODE 273FCC16. ADMINISTERED BY

Federal Communications Commission 45 L Street NE Washington, DC 20554

FACILITY

CODE

CODE

Telephone No.

17a. CONTRACTOR/

OFFEROR

INVCODE18a. PAYMENT WILL BE MADE BY Federal Communications Commission 45 L Street NE Room 1-A761 Washington, DC 20554

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Lines

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE X ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Ferguson, Kadian

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

FCC // FCC

08/05/2024 11:00:00

Document Number: 273FCC24R0019 p. 2 of 47

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Document Number: 273FCC24R0019 p. 3 of 47

Table of Contents

Section Description Page Number

1 Continuation Sheet 2 Contract Clauses

LOCAL 1-1 Contracting Officers Representative (COR) (NOV 2023) LOCAL 24-1 Reporting on Breaches of Personally Identifiable Information (PII) (NOV 2023) LOCAL 28-1 Hold Harmless and Indemnity Agreement (NOV 2023) LOCAL 3-1 Contractor Promotional Material and Press Releases Relating to the Contract (NOV 2023) LOCAL 3-2 Access to Nonpublic Information and its Release (NOV 2023) LOCAL 3-3 Personal Conflicts of Interest (NOV 2023) LOCAL 32-1 Invoicing Instructions (NOV 2023) LOCAL 37-1 Nonpersonal Services Contract (NOV 2023) LOCAL 37-2 Continuity of Services During an Emergency and Contractor Contingency Plan (NOV 2023) LOCAL 37-3 Suitability and Security Processing (NOV 2023) LOCAL 37-4 Key Personnel (NOV 2023) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services (Feb 2024) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.227-14 Rights in Data-General (May 2014) 52.237-3 Continuity of Services (Jan 1991)

3 Documents, Exhibits, or Attachments 4 Solicitation Provisions

52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (Feb 2024) 52.217-5 Evaluation of Options (July 1990) 52.212-2 Evaluation-Commercial Products and Commercial Services (Nov 2021) 52.215-1 Instructions to Offerors-Competitive Acquisition (Nov 2021)

Document Number: 273FCC24R0019 p. 4 of 47

Section 1 - Continuation Sheet

The successful vendor shall perform the effort required by this contract on a Firm Fixed Price (FFP) basis.

Period of Performance is a base period of twelve months and four one-year option periods.

Unless otherwise specifically stated herein, the contractor shall furnish all necessary supervision, personnel, equipment, materials, and other items necessary to satisfactorily perform the services as described herein.

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0001 iTRS Administration Services

Firm Fixed Price

PSC: B506

12.000000 MO

Period of Performance: 09/01/2024 - 08/31/2025

Description: Internet-based Telecommunications Relay Services (Internet-based TRS, or iTRS) which includes the Video Relay Service (VRS) between video and voice communication, and the Internet Protocol Relay Service (IP Relay).

iTRS Administration Services

Reference Line: FOC2400007 - 0001

Pricing Options: Base 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

1001 iTRS Administration Services

Firm Fixed Price

PSC: B506

12.000000 MO

Period of Performance: 09/01/2025 - 08/31/2026

Description: Internet-based Telecommunications Relay Services (Internet-based TRS, or iTRS) which includes the Video Relay Service (VRS) between video and voice communication, and the Internet Protocol Relay Service (IP Relay).

iTRS Administration Services

Reference Line: FOC2400007 - 0001

Pricing Options: Option 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

2001 iTRS Administration Services

Firm Fixed Price

PSC: B506

12.000000 MO

Period of Performance: 09/01/2026 - 08/31/2027

Description: Internet-based Telecommunications Relay Services (Internet-based TRS, or iTRS) which includes the Video Relay Service (VRS) between video and voice communication, and the Internet Protocol Relay Service (IP Relay).

iTRS Administration Services

Reference Line: FOC2400007 - 0001

Pricing Options: Option 0001

Document Number: 273FCC24R0019 p. 5 of 47

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

3001 iTRS Administration Services

Firm Fixed Price

PSC: B506

12.000000 MO

Period of Performance: 09/01/2027 - 08/31/2028

Description: Internet-based Telecommunications Relay Services (Internet-based TRS, or iTRS) which includes the Video Relay Service (VRS) between video and voice communication, and the Internet Protocol Relay Service (IP Relay).

iTRS Administration Services

Reference Line: FOC2400007 - 0001

Pricing Options: Option 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4001 iTRS Administration Services

Firm Fixed Price

PSC: B506

12.000000 MO

Period of Performance: 09/01/2028 - 08/31/2029

Description: Internet-based Telecommunications Relay Services (Internet-based TRS, or iTRS) which includes the Video Relay Service (VRS) between video and voice communication, and the Internet Protocol Relay Service (IP Relay).

iTRS Administration Services

Reference Line: FOC2400007 - 0001

Pricing Options: Option 0001

Section 2 - Contract Clauses

LOCAL 1-1 Contracting Officers Representative (COR) (NOV 2023)

The COR is responsible for monitoring Contractor’s progress and for ensuring that all documentation, services, and/or supplies have been submitted or performed in accordance with the requirements of this contract or order. Should Contractor fail to fulfill any obligations required under this contract or order, the COR shall inform Contractor of such failure. The COR shall also inform the FCC’s Contracting Officer of technical or contractual problems or delays that have arisen during the term of performance. In addition, the COR shall provide approval of all invoices submitted by Contractor and perform final inspection and acceptance of all work and/or supplies delivered on behalf of the FCC.

Limitation of COR Authority. The COR is not authorized to make commitments or obligations on behalf of the FCC, including, without limitation, the exercise of options or consenting to additional costs beyond the stated ceiling price(s) or fixed price(s). The COR does not have the authority to grant Contractor permission to deviate from the requirements stated in the contract or order and shall not direct Contractor to perform any additional work that has not been specified.

By acceptance of this contract or order, Contractor acknowledges and accepts the limited authority of the FCC’s COR as described herein. Furthermore, Contractor agrees that it will refuse directions or instructions from the COR that are expressly prohibited and directly contact the Contracting Officer in those instances.

The COR for this contract or order is [XXX XXXX]. The COR may be reached via telephone at [(XXX) XXX-XXXX], or via email at [XXX.XXXXX@fcc.gov].

LOCAL 24-1 Reporting on Breaches of Personally Identifiable Information (PII) (NOV 2023)

Document Number: 273FCC24R0019 p. 6 of 47

(a) Definitions

(1) Personally identifiable information (“PII”) is information that can be used to distinguish or trace an individual’s identity, either alone or when combined with other information that is linked or potentially linkable to a specific individual.

(2) A PII breach is the loss of control, compromise, unauthorized disclosure, unauthorized acquisition, or any similar occurrence where (a) a person other than an authorized user accesses or potentially accesses PII, or (b) an authorized user accesses or potentially accesses PII for an unauthorized purpose.

(b) Contractor Obligations to Report Breaches. Contractor shall:

(1) Report, within one hour, any suspected or confirmed PII breach to the FCC’s Network Security Operations Center (NSOC) via e-mail at NSOC@fcc.gov or by telephone at 202-418-4011. Furthermore, in order to effectively report and manage a suspected or confirmed breach, Contractor agrees to cooperate with and exchange information with FCC officials, as requested and deemed necessary by the FCC.

(2) Encrypt PII in accordance with OMB Circular A-130 and other applicable policies for protecting PII, including any additional relevant FCC-specific guidelines and procedures.

(3) Provide regular training for its personnel on how to identify and report a PII breach.

(4) Maintain capabilities to (a) determine what FCC information was or could have been accessed and by whom, (b) construct a timeline of user activity, (c) determine methods and techniques used to access FCC information, and (d) identify the initial attack vector.

(5) Allow for inspection, investigation, forensic analysis, and any other actions necessary to ensure compliance with the requirements of this section.

(6) Identify roles and responsibilities among its personnel for compliance with the requirements of this subsection.

(c) A report of a PII breach shall not, by itself, be interpreted as evidence that Contractor failed to provide adequate safeguards for

PII.

(d) Further guidance on identifying and responding to PII breaches can be found in Office of Management and Budget (OMB) Memorandum No. M-17-12, “Preparing for and Responding to a Breach of Personally Identifiable Information,” https:// www.whitehouse.gov/sites/whitehouse.gov/files/omb/memoranda/2017/m-17-12_0.pdf

(e) Subcontracts. Contractor shall include the substance of this clause, including this subsection (e), in all subcontracts that require the subcontractor to use or operate FCC information systems that create, collect, use, process, store, maintain, disseminate, disclose, dispose, or otherwise handle PII on behalf of the FCC.

LOCAL 28-1 Hold Harmless and Indemnity Agreement (NOV 2023)

(a) Responsibility for Government Property. Contractor assumes full responsibility for, and shall indemnify the Government against, any and all loss or damage of whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in its custody and care for storage, repair, or services to be performed under the terms of this contract, resulting in whole or in part from the negligent acts of Contractor, any subcontractor, or any employee, agent, or representative of Contractor or any subcontractor.

(b) Hold Harmless and Indemnification Agreement. Contractor shall save and hold harmless and indemnify the Government against any and all liability and claims and costs of whatever kind and nature for injury to or death of any persons and for loss of or damage to any property occurring in connection with or in any way incidental to or arising out of the occupancy, use, service operation, or performance of work under the terms of this contract resulting in whole or in part from the negligent acts or omissions of Contractor, any subcontractor, or any employee, agent, or representative of Contractor or subcontractor.

LOCAL 3-1 Contractor Promotional Material and Press Releases Relating to the Contract (NOV 2023)

(a) Except as set forth in clause Local 16 Access to Nonpublic Information and its Release (if included in this contract), the FCC may review for accuracy or approve any statements made in contractor press releases or other promotional material relating to Contractor’s performance under this contract or regarding the value or importance of services or goods provided under this contract, but it shall not expressly or impliedly endorse any particular contractor or any goods or services received, except as allowed by 5 C.F.R. § 2635.702(c)(1)-(2).

(b) Contractor shall not publish, distribute, or permit to be published or distributed, any press release, promotional account, or statement that contains information attributed to, or quotations from, FCC personnel or the FCC itself relating to Contractor’s performance under this contract or the value or importance of its services or goods provided to the FCC, unless the information is derived from a Government-wide past performance information system, is used in proper context, and is fair and accurate. Information contained in past performance questionnaires may only be used as approved by the Contracting Officer.

(c) Any press release, promotional material, or statement published or distributed by the Contractor that relates to this contract shall contain the following disclaimer with the applicable contract/order number inserted, which shall be clearly displayed:

Disclaimer: This disclaimer is required by (Insert FCC contract number from awarded contract or order). The Federal Communications Commission (FCC) may not have reviewed or approved any statement in this document for accuracy or validity. The FCC and its employees do not endorse goods or services provided by the Contractor or any other contractor.

Document Number: 273FCC24R0019 p. 7 of 47

LOCAL 3-2 Access to Nonpublic Information and its Release (NOV 2023)

(a) Definition. Nonpublic information, as used in this clause, means any Government or third-party information, whether included, revealed, or learned in performance of this contract (including any purchase order or order under a task or delivery order contract or a GSA schedule contract), that—

(1) Has been determined by FCC to be exempt from disclosure under the Freedom of Information Act (FOIA) or otherwise protected from disclosure by statute, Executive order, or regulation; or

(2) Has not been disseminated to the general public, and the FCC has not yet determined whether the information can or should be made available to the public.

(b) Restrictions on use and disclosure of nonpublic information.

(1) The restrictions provided in this clause are intended to protect both the Government and third-party owners of nonpublic information from unauthorized use or disclosure of such information.

(i) Contractor shall indemnify and hold harmless the Government, its agents, and employees from every claim or liability, including attorneys’ fees, court costs, and expenses arising out of, or in any way related to, the misuse or unauthorized modification, reproduction, release, performance, display, or disclosure of any nonpublic information to which it is given access during performance of this contract.

(ii) Third-party owners of nonpublic information to which Contractor may have accessed during performance of this contract are third-party beneficiaries with respect to the terms of this clause who, in addition to any other third-party rights, have a right of direct action against Contractor to seek damages for injuries arising from any violation of the terms of this clause.

(2) With regard to any nonpublic information to which Contractor receives access in performance of this contract, whether the information comes from the Government or from third parties, Contractor shall—

(i) Utilize the nonpublic information solely as necessary to perform the services specified in this contract, and not for any other purposes;

(ii) Safeguard the nonpublic information from unauthorized use and disclosure;

(iii) Limit access to the nonpublic information to only those persons who need it to perform services under this contract;

(iv) Inform all individuals who may have access to nonpublic information about their obligations to utilize it only to perform the services specified in this contract and safeguard it from unauthorized use and disclosure;

(v) Obtain a signed nondisclosure agreement from each individual who may have access to the nonpublic information.

At a minimum, the nondisclosure agreement shall include language implementing the restrictions on use and disclosure of nonpublic information found in paragraphs (b)(2)(i) through (iv), and (b)(3) of this clause and substantially the same language as set forth in paragraph (h) below.

(vi) Provide a copy of all such nondisclosure agreements to the Contracting Officer upon request; and

(vii) Report to the Contracting Officer any violations of requirements (i) through (v) of this paragraph as soon as the violation is identified. This report shall include a description of the violation and the proposed actions to be taken by Contractor in response to the violation, with follow-up reports of corrective actions taken as requested and warranted.

(3) If Contractor receives information that is marked in a way that indicates Contractor should not have received this information, Contractor shall—

(i) Notify the Contracting Officer;

(ii) Use the information only in accordance with instructions of the Contracting Officer; and

(iii) Comply with any other notification provisions contained in this contract.

(c) Applicability.

(1) The obligations and prohibitions of paragraph (b) do not apply if Contractor can demonstrate to the Contracting Officer that the information—

(i) Was in the public domain at the time the information was accessed by the Contractor;

(ii) Was published, after having been accessed by Contractor, or otherwise becomes part of the public domain through no fault of Contractor;

(iii) Was lawfully in Contractor’s possession at the time Contractor accessed it and was not acquired directly or indirectly—

(A) From the Government; or

(B) Under another Government contract;

(iv) Was received by Contractor from a party, other than the information owner, who has the authority to release the information and did not require Contractor to hold it in confidence.

(v) Is or becomes available, on an unrestricted basis in a lawful manner, to a third party from the information owner or someone acting under the control of the information owner;

(vi) Is developed by or for Contractor independently of the information received from the Government or the information owner, and such independent development can be shown;

(vii) Becomes available to Contractor by wholly lawful inspection or analysis of products offered for sale by the information owner, someone acting under the information owner’s control, or an authorized third-party reseller or distributor; or

Document Number: 273FCC24R0019 p. 8 of 47

(viii) Is provided to a third party by Contractor with the prior written approval of the information owner.

(2) Pursuant to the lawful order or rules of a United States Court or Federal administrative tribunal or body of competent jurisdiction, Contractor may release nonpublic information to which it is given access in performance of this contract to a third party, provided that Contractor gives the owner (a) written notice of any proceeding in which compulsory disclosure of the information is foreseeable; (b) any specific request or demand for the information during such proceedings, and (c) provides the information owner with the opportunity to oppose such disclosures. Within two (2) business days of Contractor’s notice of the proceeding and Contractor’s notice of specific request or demand for the information, Contractor shall notify the Government and the third-party information owner (if applicable). More prompt notice shall be provided when production of information is required in less than two business days.

(d) Release of Contractor’s information. Contractor agrees that the Government may, in appropriate circumstances, release to its contractors, their subcontractors, and their individual employees, nonpublic information provided by Contractor in the performance of this contract, subject to the following protections. To receive access to nonpublic information needed to assist in accomplishing agency functions, the contractor that will receive access to the nonpublic information must be operating under a contract that contains this clause, which obliges the contractor to respect use limitations as described in paragraph (b)(2) and provides third-party beneficiary rights as set forth in paragraph f.

(e) Contractor Releases. Contractor shall not publish, distribute, or permit to be published or distributed, any press release, promotional material, or statement relating to this contract that contains nonpublic information. If Contractor is unsure whether the information it intends to publish or distribute contains nonpublic information, the document shall be provided, in its entirety, to the Contracting Officer for the sole purpose of determining whether nonpublic information is included.

(f) Remedies available to a third-party information owner. Contractor’s failure to comply with the requirements of this clause may provide grounds for independent legal action or other remedies available to a third-party information owner based on the protections of paragraph (b)(1) of this clause.

(g) Relationship to other Government commitments. This clause does not affect the FCC’s responsibilities under the Freedom of Information Act or the Procurement Integrity Act. This clause is consistent with, and does not supersede, conflict with, or otherwise alter the employee or other obligations, rights, or liabilities created by, existing statutes or Executive orders relating to (1) classified information, (2) communications to Congress, (3) the reporting to an Inspector General of a violation of any law, rule, or regulation, or mismanagement, a gross waste of funds, an abuse of authority, or a substantial and specific danger to public health or safety, or (4) any other whistleblower protection. The definitions, requirements, obligations, rights, sanctions, and liabilities created by controlling Executive orders and statutory provisions are incorporated into this clause and are controlling.

(h) Other contractual restrictions on information. This clause is subordinate to all other FAR or FCC contract clauses or requirements that specifically address the access, use, handling, or disclosure of information. If any restrictions or authorizations in this clause are inconsistent with a requirement of any other FAR or FCC clause of this contract, the requirement of the other clause shall take precedence over the requirement of this clause. This clause is not subordinate to any Contractor terms or conditions that are incorporated into this contract.

(i) Subcontracts. Contractor shall insert this clause, including this paragraph (i), in all subcontracts that may require the furnishing of nonpublic information to the FCC and in all subcontracts under which a subcontractor may have access to nonpublic information. The clause so inserted shall be appropriately modified to reflect the relationship of the parties, and the terms “contract,” “Contractor,” and “Contracting Officer” shall be appropriately modified for the subcontract and to preserve the Government’s rights.

(j) Contractor shall, if requested by the Contracting Officer:

(1) Negotiate and sign an agreement, identical in all material respects to paragraphs (b)(2) and (c) of this clause, with each entity identified by the Contracting Officer that has provided the Government nonpublic information to which the Contractor must now have access to perform its obligations under this contract; and

(2) Supply a copy of the executed agreement(s) to the Contracting Officer within 30 days of execution.

LOCAL 3-3 Personal Conflicts of Interest (NOV 2023)

(a) Definitions.

Covered employee means an employee of Contractor or of any of its subcontractors or any self-employed individual under contract to the Government.

Personal conflict of interest means a situation in which a covered employee has a financial interest, personal activity, or relationship that could impair that person’s ability to act impartially and in the best interest of the Government when performing under the contract or allowing a covered employee to engage in self-dealing.

(1) Among the sources of personal conflicts of interest are—

(a) Financial interests of the covered employee, of close family members, or of other members of the covered employee’s household;

(b) Other employment or financial relationships (including seeking or negotiating for prospective employment or business); and

(c) Gifts, including travel.

(2) For example, financial interests referred to in paragraph (1) of this definition may arise from—

Document Number: 273FCC24R0019 p. 9 of 47

(a) Compensation, including wages, salaries, commissions, professional fees, or fees for business referrals;

(b) Consulting relationships (including commercial and professional consulting and service arrangements, scientific and technical advisory board memberships, or serving as an expert witness in litigation);

(c) Services provided in exchange for honorariums or travel expense reimbursements;

(d) Research funding or other forms of research support;

(e) Investment in the form of stock or bond ownership or partnership interest (excluding diversified mutual fund investments);

(f) Real estate investments;

(g) Patents, copyrights, and other intellectual property interests; or

(h) Business ownership and investment interests.

(b) Requirements. Contractor shall—

(1) Have procedures in place to screen covered employees for potential personal conflicts of interest, by—

(i) Obtaining and maintaining from each covered employee, when the employee is initially assigned to the task under the contract, a disclosure of interests that might be affected by the task to which the employee has been assigned, as follows:

(A) Financial interests of the covered employee, of close family members, or of other members of the covered employee’s household.

(B) Other employment or financial relationships of the covered employee (including seeking or negotiating for prospective employment or business).

(C) Gifts, including travel; and

(ii) Requiring each covered employee to update the disclosure statement whenever a change to the employee’s personal or financial circumstances creates a new personal conflict of interest.

(2) Preventing personal conflicts of interest for each covered employee, including not assigning or allowing a covered employee to perform any task under the contract for which the employee has a personal conflict of interest that cannot be satisfactorily prevented or mitigated to the satisfaction of the FCC;

(3) Informing covered employees of their obligation to disclose and prevent personal conflicts of interest and to avoid situations creating an appearance of a lack of impartiality;

(4) Maintaining effective oversight to verify compliance with personal conflict of interest safeguards;

(5) Taking appropriate disciplinary action toward covered employees who fail to comply with policies established pursuant to this clause; and

(6) Reporting to the Contracting Officer any personal conflict of interest violation by a covered employee as soon as it is identified. This report shall include a description of the violation and the proposed responses to be taken by Contractor. Follow-up reports of corrective actions taken shall be provided as necessary. Personal conflict of interest violations include—

(i) Failure by a covered employee to disclose a personal conflict of interest;

(ii) Use by a covered employee of nonpublic information accessed through performance of a Government contract for personal gain; and

(iii) Failure of a covered employee to comply with the terms of a non-disclosure agreement.

(c) Mitigation or waiver.

(1) In exceptional circumstances, if Contractor cannot satisfactorily prevent a personal conflict of interest as required by paragraph (b)(2) of this clause, Contractor may submit a request through the Contracting Officer to the Head of the Contracting Activity for either—

(i) Agreement to a plan to mitigate the personal conflict of interest; or

(ii) A waiver of the requirement.

(2) Contractor shall include in the request any proposed mitigation of the personal conflict of interest.

(3) Contractor shall—

(i) Comply, and require compliance by the covered employee, with any conditions requested by the Government to mitigate the personal conflict of interest; or

(ii) Remove the Contractor employee or subcontractor employee from performance of the contract or terminate the applicable subcontract.

(d) Subcontracts. In any subcontract that exceeds the simplified acquisition threshold, Contractor shall include a clause that conforms substantially to the language of this clause, including this paragraph, unless otherwise authorized by the Contracting Officer.

The terms ‘‘Contractor’’ and ‘‘Contracting Officer’’ shall be appropriately modified to reflect the change in parties.

(e) If the contract requires both acquisition-related services and non-acquisition related services closely associated with inherently governmental functions, and FAR 52.203-16 has been incorporated in this contract, this clause shall be superseded by FAR 52.203-16 for the purpose of acquisition-related services.

LOCAL 32-1 Invoicing Instructions (NOV 2023)

Document Number: 273FCC24R0019 p. 10 of 47

To obtain payment, Contractor shall submit a proper invoice (see FAR 32.905(b)) electronically via the U.S. Department of the Treasury’s Invoice Processing Platform (IPP), which can be accessed at https://www.ipp.gov. To use the IPP system, Contractor must follow instructions provided in an enrollment email that it receives from the IPP upon establishing an account.

LOCAL 37-1 Nonpersonal Services Contract (NOV 2023)

(a) This contract is a “nonpersonal services contract” as defined in FAR Section 37.101. It is understood and agreed that:

(1) Contractor shall perform the services specified herein as an independent contractor, and, as such, Contractor employees are not employees of the FCC, nor shall they represent themselves to be employees of the FCC;

(2) Contractor is responsible for the management and supervision of its employees and for performance of the work required under this contract; and

(3) The FCC will not exercise the day-to-day supervision and control over Contractor personnel that would be appropriate for an employer.

(b) Notwithstanding paragraph (a), Contractor shall comply with Government technical direction and other instructions exercised as a matter of right under this contract to ensure accomplishment of this contract’s requirements and objectives, such as direction to correct deliverables and approval of replacement key personnel.

(c) Contractor’s Project Manager or other designated manager shall communicate with the COR to confirm the FCC’s work requirements as set forth in this contract.

LOCAL 37-2 Continuity of Services During an Emergency and Contractor Contingency Plan (NOV 2023)

(a) This contract provides services that are essential to the Federal Communications Commission (FCC). Performance of these services shall continue during emergencies. In the event of an emergency that requires the FCC to relocate a substantial portion of its staff to alternate facilities, or requires the FCC to direct a substantial portion of its staff to telework in order to conduct its mission essential functions, Contractor shall continue to perform the services required by the contract, even if a change in schedule or place of performance is required. Until notified by the Contracting Officer (see paragraph (b)), Contractor shall continue performing services at the location specified in the contract. The Contracting Officer will notify Contractor if the FCC determines that it is necessary to change the place of performance to an alternate location. If relocation of the place of performance is directed by the Contracting Officer, either temporarily or for the duration of the contract, Contractor shall ensure that the required goods, services, personnel, equipment, and information to be furnished under the contract are available and that the contracted services are performed at the alternate location without interruption.

(b) The Contracting Officer will notify Contractor, orally or in writing, of any required changes necessitated by implementation of FCC emergency procedures, including alternate locations for the performance of services. The terms of the contract may also be changed to reflect the nature of the emergency, the level or services provided, the number of Contractor personnel necessary, and to make an equitable adjustment to the contract price.

(c) Following contract award, Contractor shall develop a Contingency Plan that includes procedures to ensure that its employees can perform the duties specified in the contract under emergency conditions, including when its employees must operate at alternate facilities as directed by the Contracting Officer.

(d) Contractor shall submit a draft Contingency Plan to the Contracting Officer for review no later than 60 days after award. If revisions are required by the FCC, Contractor shall promptly submit a revised version of the Contingency Plan to the Contracting Officer within ten (10) business days. Contractor will be notified once the Contingency Plan has been approved by the Contracting Officer.

(e) Contractor’s approved Contingency Plan will be incorporated in full text into this contract. Once the Contingency Plan has been incorporated into the contract, it shall be maintained and updated by Contractor as necessary. Contractor shall provide all updates to the Contracting Officer for approval.

(f) Contractor shall include the substance of this clause, including this paragraph (f), in all subcontracts.

LOCAL 37-3 Suitability and Security Processing (NOV 2023)

(a) General.

(1) All Contractor personnel (which includes, for purposes of this clause, any subcontractor personnel) who will be performing work on-site at FCC facilities are subject to background investigations for the purpose of suitability determinations. Based on their proposed duties, some Contractor personnel may also be required to have security clearance determinations. No Contractor personnel may be assigned to work on this contract or order without a Favorable Preliminary Adjudication determination by the FCC Security Operations Center (SOC). This includes a review of the OF 306, Declaration for Federal Employment (https://www.opm.gov/forms/ pdf_fill/of0306.pdf), or a written waiver from the SOC.

(2) Suitability, waiver, and security clearance determination investigations shall be conducted through the SOC. Before any final adverse determination is made, affected Contractor personnel will be provided with instructions for the review process. The

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Contractor shall remove any Contractor personnel who are found not suitable, have a waiver cancelled, or are denied a security clearance, during the same business day that the Contractor is notified of such determinations.

(3) If Contractor personnel are reassigned and the new position is determined to require a higher level of risk suitability than the Contractor personnel currently hold, such individuals may be assigned to such positions on a temporary and conditional basis while the determination is reached by the SOC. A new FCC Form A-600, “FCC Contractor Record Form” shall be completed for the new position.

(b) At Time of Contract Award.

(1) The SOC must receive the completed and signed OF 306 for all proposed Contractor personnel at the time of contract award.

(NOTE: The OF 306 must be signed and dated no earlier than 30 days from the contract award date.) Resumés for all Contractor personnel proposed for assignment on the contract should be provided to the SOC prior to the time of the on-boarding process.

The SOC requires a minimum of five (5) business days (from the date the forms are received) to process the OF 306 before any employee will be allowed to begin work on the contract. A written waiver from the SOC may be obtained in special or extenuating circumstances. All Contractor personnel, regardless of task description, must complete the OF 306 form. Without an approved OF 306 form on file at the SOC, no Contractor employee may begin work under this contract. An approved OF 306 form is one that has resulted in a Favorable Preliminary Adjudication determination by the SOC. During the SOC Preliminary Adjudication determination process, Contractor personnel may be interviewed by SOC staff regarding information on their OF 306 form and shall cooperate by answering any questions asked or furnishing any written documents requested.

(2) Additional Requirements for Non-U.S. Citizens. In addition to the OF 306 form, Contractor shall provide the following information on all proposed Contractor personnel who are not U.S. Citizens at the time of Contract Award:

(i) Proof of Legal Status in the U.S., i.e., foreign passport with visa, alien registration, Permanent Resident Alien Identification Card, or other immigration document. (NOTE: Documentation must indicate that the individual is authorized to work in the U.S.);

(ii) Sponsorship Letter from the Contractor or subcontractor identifying the individual as a Non-U.S. Citizen working for the company; and

(iii) Resumé or other documentation showing that the individual has been residing in the U.S. at least three (3) consecutive years immediately prior to contract award or applying for the current position, whichever is later.

(3) FCC Contract Personnel Record (FCC Form A-600). This form, with the COR and CO portions completed, will be distributed at the time of contract award and must be submitted to the SOC within ten (10) business days after the contract is awarded.

(4) The SOC will notify the COR, CO, and the Contractor personnel of the Final Adjudication determination and provide further instructions based on whether the Final Adjudication is favorable or unfavorable.

(c) On-Boarding, Monthly Reporting, and Checkout Requirements.

(1) Locator and Information Services Tracking (LIST) Registration.

The SOC maintains a Locator and Information Services Tracking (LIST) database containing contact information for all Commission and Contractor personnel, regardless of work location. The Contractor personnel’s FCC Form A-600, “FCC Contractor Record Form” captures the information for data entry into the LIST system.

(2) On-Boarding Process.

(i) Following the processing of the OF 306 form and a Favorable Preliminary Adjudication determination (unless waived), Contractor personnel shall report to the SOC for identity verification and access badge issuance on their first scheduled workday.

(ii) All new Contractor personnel must be escorted to the SOC by either the COR or CO responsible for the contract. At this time, the Contractor personnel must present two (2) valid forms of identification in accordance with the requirements of the U.S.

Citizenship and Immigration Services I-9 form.

(iii) After identity verification, the individual shall complete the Fingerprint Card form, PD 258, the Fair Credit Report Act Form, and shall be photographed and issued the appropriate access badge.

(iv) At this time, Contractor personnel will be provided one of the following forms, based on the security risk designation for the proposed support position/classification, to complete and return to the SOC within seven (7) business days:

(A) Low Risk Positions – SF 85, Questionnaire for Non-Sensitive Positions.

(B) Moderate Risk Positions – SF 85-P, Questionnaire for Public Trust Positions.

(C) High Risk Position/Secret or Top Secret Security Clearances – SF 86, Questionnaire for Sensitive Positions (FCC utilizes the automated e QIP Program).

(v) For any Contractor personnel for whom the SOC performs a security investigation at the Moderate- or High-Risk level, if the personnel leaves the contract due to Contractor or Contractor personnel decision within the first year of the contract (or any time prior to contract completion for a contract that is shorter in duration than one year), Contractor shall reimburse the Commission for the cost of the investigation. The cost may range from approximately $400.00 (Moderate Risk) to $3,200.00 (High Risk). Contractor will be provided a copy of the investigation invoice with the reimbursement request.

(3) Monthly Contractor Personnel Reports.

(i) Contractor shall submit a Monthly Contractor Personnel Report (Report) listing all Contractor personnel who are working on-site at the FCC. Contractor shall provide the Report to the COR and CO for approval within 15 days after contract award. The Contractor shall submit the Report to the SOC no later than the third business day of the month following the reporting month.

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(ii) The Report shall include the contract number and shall list all Contractor personnel working at the FCC during the immediately previous month.

(iii) The Report shall highlight or list in some way those individuals who are no longer employed by Contractor or who are no longer working on the contract, as well as any additional Contractor personnel who have been successfully processed for work on the contract by the SOC since the previous report.

(iv) The Report shall be prepared in MS Excel Format (as per example provided) and submitted to the COR via e-mail. The e-mail shall contain a statement of certification of accuracy of the Report by the Contractor’s Program/Project Manager.

(v) Failure to submit an accurate Report and on time may result in a negative contract performance evaluation for Contractor.

(4) Departure/Checkout Processing.

(i) The COR is the FCC POC for the departure/checkout process. The COR will send an e-mail to Contractor personnel to “Sign- Out” when an individual will be departing the FCC.

(ii) Contractor personnel shall return their access badge to the SOC at the time of departure.

(iii) If Contractor personnel do not complete the checkout processing prior to departure, Contractor shall ensure this action is completed no later than 30 calendar days after the personnel’s departure from the FCC.

(iv) Failure by Contractor to properly out-process their personnel will result in a notification from the SOC to the Contracting Officer recommending a negative contract performance evaluation for Contractor.

(v) Contractor shall be liable for any damages arising from a failure to ensure that the checkout processing occurs within the thirty (30) calendar days of the departure of Contractor personnel from the FCC.

(d) Cyber Security. Contactor shall ensure that:

(1) All Contractor personnel assigned to this contract that are required by their duties to be issued an FCC Computer Network Account, obtain, read, understand, and acknowledge compliance with FCC Instruction 1479.5, Compliance with the FCC Cyber Security Program, and its associated FCC Cyber Security Policy. These documents outline required safeguards for the protection of agency-sensitive and mission-critical data.

(2) All Contractor personnel complete FCC Initial Security Awareness Training designated by the FCC Information Technology Center (ITC) prior to being granted access to FCC networks and applications. Thereafter, all Contractor personnel shall complete FCC Annual Security Awareness Training designated by ITC throughout the term of the contract.

(3) All Contractor personnel shall complete and submit to the ITC all forms required to gain access to FCC computer systems. These forms include FCC Information Systems Access Form, FCC Form A-200 (used to identify the user requesting access to FCC computer resources) and FCC Information Technology Rules of Behavior, FCC Form A-201 (used to verify user’s obligations to secure the FCC’s computer system and data).

(4) All access to FCC information systems by Contractor personnel is in accordance with FCC policy and procedures and limited to “as needed” to perform the requirements of the contract.

(5) All Contractor personnel shall protect the confidentiality, integrity, and availability of FCC information systems and data accessed to perform the requirements of the contract, and all Contractor personnel shall ensure that FCC computer systems, related hardware, software, and authorizations are not modified without the expressed written consent of the FCC.

(f) Subcontracts. Contractor shall include the substance of this clause, including this paragraph 5, in all subcontracts that involve performance of work by subcontractor employees at a FCC facility.

LOCAL 37-4 Key Personnel (NOV 2023)

(a) Contractor shall staff all designated key personnel positions on this contract with qualified individuals who have been approved by the FCC. Unless written approval is obtained from the Contracting Officer (CO), such key personnel positions on this contract shall be staffed with the individuals identified in the initial proposal.

(b) Contractor shall not remove or substitute key personnel assigned to perform work under this contract without prior written approval of the CO. Requests for approval of changes to key personnel shall be made in writing to the CO, shall include a detailed explanation of the circumstances necessitating the proposed change, and shall be submitted as soon as the Contractor is aware of the change to provide effective notice for purposes of consideration by the FCC and to hold discussions with the Contractor. Requests must contain a complete resume of the proposed substitute and any other information requested by the CO. Proposed substitutes shall have qualifications equal to or higher than the key personnel to be replaced. The CO will evaluate such requests promptly and notify the Contractor in writing whether the proposed substitution is acceptable.

(c) If the CO determines that Contractor: (1) provided key personnel at the commencement of contract performance other than the specific individuals proposed in its proposal without obtaining prior written approval from the CO; or (2) fails to timely provide suitable and qualified substitutes for any key personnel during contract performance and such failure is impairing the successful completion of the contract, the CO may terminate the contract for default or cause, in full or in part, after taking the appropriate action prescribed by the FAR (e.g., issuance of a cure or show cause notice).

(d) Contractor will be excused from the advance notice requirement in paragraph (b) above for substitutions necessitated by Acts of God or other emergent conditions (e.g., death or incapacitation of the employee, family emergencies of the employee, etc.).

(e) If Contractor proposes subcontractor personnel for any key personnel position(s), Contractor shall incorporate the substance of this clause, including this paragraph (e), in the applicable subcontract(s).

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52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance.