26-012 Exh. A-9 Service and Pricing Proposal Form.xlsx

This is a Service and Pricing Proposal Form (Exhibit A-9) for a Water Sampling and Testing Services contract issued by Capital Region BOCES, involving a cooperative venture among 30 school districts across northeastern New York counties including Albany, Schenectady, Saratoga, Schoharie, Washington, Warren, Hamilton, and Essex. The solicitation seeks a vendor to provide water sampling services and ELAP-certified laboratory testing to comply with New York Public Health law regulations for potable water testing and standards. Vendors are expected to submit pricing for hourly sampling services, per-sample testing fees for lead and copper, and potential dropoff discounts, with offers to be evaluated on a best value basis.

The pricing structure requires vendors to quote an hourly rate for sampling services that includes travel and mileage costs, and per-sample testing fees for lead and copper analyses that cover supplies, transportation, and laboratory reporting expenses. Additional evaluation criteria include the vendor's ELAP-certified laboratory location, maximum response and turnaround times, staffing capacity, sample pickup/dropoff options, company history, and service delivery approach. The proposal form allows vendors to provide detailed narrative responses about their capabilities, with yellow-shaded sections requiring specific pricing and operational information to be completed as part of the competitive offer submission.