25Q0010 Combined Synopsis Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Off-Gas Service & Testing

Solicitation Number: N3904025Q0010

Response Deadline: November 7, 2024

POC: David Agea / david.a.agea.civ@us.navy.mil / (207)-994-0614

GENERAL INFORMATION:

1. In accordance with FAR Part 13, this combined synopsis/solicitation for commercial items is prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2024-07 and DFARS Change Notice 20241010. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request for Quote (RFQ)

4. This acquisition is for: Full and Open Competition

5. DPAS Rating: DO-A3

6. North American Industry Classification System Code (NAICS):

541380 – Testing Laboratories and Services

The size standard is: $19 (in millions of dollars)

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

Required Delivery Date: November 20th Place of Performance: Vendor’s location

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes shall include:

REQUEST FOR QUOTATION

N3904025Q0010

1. A fully completed RFQ.

2. Signed OPSEC – Contract Security Stipulation for U-NNPI form.

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904025Q0010 DUE DATE: 11/07/2024 03:00 PM ET

From: Portsmouth Naval Shipyard Your company info:

david.a.agea.civ@us.navy.mil Name:

Contracting, Code 410 POC:

Kittery, ME 03904 (P) PHONE: (207)-994-0614 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC___N/A__ WAWF (Wide Area Workflow) ___X__

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

VENDOR _____ CAN _____ CANNOT (please select option) FULLY COMPLY WITH THE

REQUIREMENTS OUTLINED IN THE ATTACHED STATEMENT OF WORK. IF VENDOR

CANNOT FULLY COMPLY, PROVIDE DETAILED EXPLANATION AS TO WHY: ______

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Off-Gas Service – C.1, ITEM 0001:

VENDOR SERVICE TO OFF-GAS

TEST DELRIN 100AF MATERIAL

IAW NAVSEA SS800-AG-MAN-

010/P-9290A, APPENDIX F,

PARAGRAPHS F4.2, F4.3, AND

F4.4.

1 Lot

0002 Off-Gas Service - C.1, ITEM 0001:

VENDOR SERVICE TO OFF-GAS

TEST 1 LOT CONSISTING OF A

6” PIECE OF L-P-390 TY-1 CL-M

GR-1 MATERIAL IAW NAVSEA

SS800-AG-MAN-010/P-9290A,

APPENDIX F, PARAGRAPHS

F4.2, F4.3, AND F4.4.

1 Lot

0003 Freight – All costs associated with shipping.

1 Job

0004 Contract Data Requirements List see Exhibit A for further information.

As Required

Required Delivery Date: November 20th Place of performance is: Vendor’s location For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Award may be made on the basis of adherence to the schedule and/or soonest mobilization.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Detailed Statement of Work and Applicable Clauses.

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED

YELLOW FIELDS ARE REQUIRED).

STATEMENT OF WORK

C.1, ITEM 0001: VENDOR SERVICE TO OFF-GAS TEST DELRIN 100AF MATERIAL IAW NAVSEA

SS800-AG-MAN-010/P-9290A, APPENDIX F, PARAGRAPHS F4.2, F4.3, AND F4.4.

REQUISITION# TO BE PROVIDED AT TIME OF SHIPMENT.

C.2 ITEM 0002: See Exhibit “A” Seq A001: CDRL DI-MISC-81356A (Certificate of Compliance).

C.3, ITEM-0002: See Exhibit “A” Seq.A002: CDRL DI-MISC-80678 (OFF-GAS TESTING ANALYSIS)

NON-METALLIC MATERIAL OFF-GASSING TEST REPORTS MUST, AS A MINIMUM, RECORD

THE FOLLOWING DATA PER NAVSEA SS800-AG-MAN-10/P9290, APPENDIX F:

A. TESTING FACILITY NAME, ADDRESS, AND PHONE NUMBER.

B. DATE MATERIAL TESTED.

C. A POSITIVE STATEMENT THAT MATERIAL COMPOSITION WAS REVIEWED BY NAVSEA TO

IDENTIFY ANY

ADDITIONAL TARGET OR NON-TARGET COMPOUNDS PRIOR TO TESTING (SEE NOTE

BELOW).

D. LOT OR BATCH NUMBER OF MATERIAL.

E. MATERIAL CHEMICAL NAME OR PRODUCT NAME, MODEL NUMBER, AND SERIAL

NUMBER FOR END ITEMS/COMPLETE ASSEMBLIES.

F. MANUFACTURER OF MATERIAL.

G. SAMPLE WEIGHT.

H. SAMPLE SURFACE AREA.

I. CURING PROCEDURE - A DESCRIPTION OF PRETEST CURING (INCLUDE CURE TIME AND

CONDITIONS) OR BURN-IN OPERATION (WHEN APPLICABLE).

J. PRESSURE AND VOLUME OF TEST CHAMBER.

K. TEMPERATURE OF TEST CHAMBER. INDICATE WHETHER OR NOT THE ELECTRICAL

EQUIPMENT/ASSEMBLY WAS ENERGIZED BASED ON BURN-IN BENCH TESTING RESULTS.

L. TOTAL TIME SPECIMEN WAS IN CHAMBER BEFORE CHEMICAL ANALYSIS.

M. SIGNATURE AND DATE OF TEST DIRECTOR.

N. TEST RESULTS:

(1) LIST OF CONSTITUENTS ANALYZED OR IDENTIFIED.

(2) METHOD OF ANALYSIS USED TO ANALYZE CONSTITUENT (SEE TABLE F-5).

(3) ALLOWABLE LIMIT OF EACH CONSTITUENT (SEE SECTION F.6).

(4) REPORTING LIMIT FOR EACH CONSTITUENT (SEE PARAGRAPH F.5.4.C).

(5) ABSOLUTE MEASURED LEVEL OF EACH CONSTITUENT.

(6) NORMALIZED MEASURED LEVEL OF EACH CONSTITUENT (PPM/L OR PPM/G/L - SEE

PARAGRAPH F.4.2.C)

(7) EVIDENCE OF ODOR BEFORE AND AFTER THE TEST (SEE PARAGRAPH F.4.4.1.B).

(8) CURING/BURN-IN TESTING RESULTS, INCLUDING CURE TIME AND CURE CONDITIONS

(E.G., TEMPERATURE, PRESSURE, CLEANING, ETC.). IF BURN-IN BENCH TESTING OF

POWERED EQUIPMENT WAS DONE PRIOR TO OFF-GAS TESTING, ANNOTATE THAT ALONG

WITH TEST CONDITIONS.

NOTE: THE PRODUCT NAME, INCLUDING MODEL AND SERIAL NUMBER, FOR END ITEMS

MAY BE USED FOR COMPLETE EQUIPMENT ASSEMBLIES (ALSO KNOWN AS COMMERCIAL

OFF THE SHELF (COTS) MATERIAL) WHEN THE MATERIAL CHEMICAL NAME IS UNKNOWN.

THE TESTING ACTIVITY MUST ATTEMPT TO IDENTIFY THE NON-METALLIC MATERIAL OF

COMPLETE EQUIPMENT ASSEMBLIES AND PROVIDE THEM WHEN AVAILABLE. THIS

OPTION IS NOT ALLOWED FOR NONMETALLIC MATERIAL THAT IS FABRICATED FROM

RAW NON-METALLIC MATERIAL. THE ACTIVITY REQUESTING LABORATORY OFF-GAS

TESTING MUST PROVIDE THE SAFETY DATA SHEET (SDS) TO THE APPROPRIATE PROGRAM

MANAGER TO ASCERTAIN WHETHER ADDITIONAL TARGET COMPOUNDS OR NON-TARGET

COMPOUNDS

NEED TO BE LOOKED FOR DURING THE OFF-GAS TESTING (SEE SECTION F.5.3.D).

THE NON-METALLIC MATERIAL OFF-GAS TEST REPORTS MUST BE EVALUATED IN

ACCORDANCE WITH SECTION F.6. ALL OFF-GAS TEST REPORTS WILL BE RETAINED AND

MAINTAINED IN A MANNER SUITABLE FOR AUDIT. NON-METALLIC OFF-GAS TEST REPORTS

THAT ARE USED TO QUALIFY A SPECIFIC MATERIAL OR ARE BEING USED IN LIEU OF THE

TESTING SPECIFIED IN SECTION F.5.5 MUST BE SUBMITTED TO THE PROGRAM MANAGER

FOR APPROVAL AND WILL BE MAINTAINED TO SUPPORT DSS CERTIFICATION.

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.204-8 Annual Representations and Certifications 52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—

Commercial Products and Commercial Services 52.222-48 Exemption from Application of the Service Contract Labor Standards to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment-Certification 52.223-3 Hazardous Material Identification & Material Safety Data 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions 52.232-33 Payment by Electronic Funds Transfer--System for Award Management 52.232-36 Payment by Third Party 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.242-15 Stop-Work Order 52.245-1 Government Property 52.245-9 Use and Charges 52.246-1 Contractor Inspection Requirements 52.246-4 Inspection of Services – Fixed Price 52.247-34 F.O.B. Destination 52.252-2 Clauses Incorporated by Reference 52.252-6 Authorized Deviations in Clauses

Additional DFARS contract terms and conditions applicable to this procurement are:

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area Workflow Payment Instructions 252.245-7003 Contractor Property Management System Administration 252.245-7005 Management and Reporting of Government Property

C-202-H001 ADDITIONAL DEFINITIONS—BASIC (NAVSEA) (OCT 2018)

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES

(NAVSEA) (OCT 2018)

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

D-211-H001 PACKAGING OF DATA (NAVSEA) (OCT 2018)

D-223-W001 EXPLOSIVE OR HAZARDOUS MATERIALS – PACKAGING & LABELING (NAVSEA)

(OCT 2018)

D-247-H002 PACKING OF SUPPLIES—BASIC (NAVSEA) (DEC 2020)

D-247-H004 MARKING AND PACKING LIST(S)--BASIC (NAVSEA) (FEB 2022)

D-247-W001 PROHIBITED PACKING MATERIALS (NAVSEA) (OCT 2018)

E-246-H016 INSPECTION AND ACCEPTANCE OF F.O.B. DESTINATION DELIVERIES (OCT 2018)

F-211-W001 PARTIAL DELIVERIES (NAVSEA) (OCT 2018)

F-242-H001 CONTRACTOR NOTICE REGARDING LATE DELIVERY (NAVSEA) (OCT 2018)

F-247-H001 DELIVERY OF DATA (NAVSEA) (OCT 2018)

F-247-N002 INSTRUCTIONS FOR DELIVERIES TO PORTSMOUTH NAVAL SHIPYARD

(NAVSEA) (MAR 2019)

G-232-H002 PAYMENT INSTRUCTIONS AND CONTRACT TYPE SUMMARY FOR PAYMENT

OFFICE (NAVSEA) (JUN 2018)

G-232-H004 GOVERNMENT PURCHASE CARD METHOD OF PAY (NAVSEA) (JUN 2023)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2018)

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (JUL 2021)

H-223-N001 INFORMATION ON EXPOSURE TO HAZARDOUS MATERIAL (NAVSEA) (JAN 2019)

52.212-1 Instructions to Offerors--Commercial Items

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only

(4) Please review all specifications carefully.

(5) Vendor shall submit a copy of their property management system or plan with their quote.

II. CONTENT OF QUOTE

Technical Submission to include:

o RFQ pricing and information pages completed by the vendor.

o Provide equipment, procedures and standards utilized in the performance of the off-gas testing.

In accordance with FAR subpart 45.201, the offeror shall, contained within their response to this request for (quote/proposal), submit a copy of their internal Government Property Management System Plan to be used in managing Government Property in accordance with FAR 52.245-1. Failure to provide a Property Management Plan may result in disqualifying the Offeror from further consideration. The Offeror’s submittal shall demonstrate their internal controls (control, use, preserve, protect, repair, and maintain) to protect Government property in its possession.

The Offeror shall submit its Property Management System in place for the Government’s review to ensure it complies with FAR clause 52.245-1(f). Alternatively, the contractor may provide a confirmation letter of an approved Property Management System from Defense Contract Management Agency (DCMA) and/or any Federal Government agency within the 3 years from solicitation issuance date. The Government shall evaluate the Property Management Plan (or confirmation letter) submitted to determine whether it is compliant with FAR 52.245-1. If the Offeror does not have a Property Management System in place, the Government may accept an Offeror’s plan that shows the intent to comply with FAR clause 52.245-1(f). The plan shall include a timeline for implementing a formal Property Management System that will be used to manage Government Property in its possession.

The Contracting Officer shall make a determination regarding whether or not the submittal meets the ten (10) elements of FAR clause 52.245-1(f). If the Contracting Officer's determination is that the submittal does not meet the ten (10) elements of FAR clause 52.245-1(f), the Contracting Officer will notify the contractor at award that they have 45 days to submit a corrective action plan. The corrective action plan shall include a timeline for implementation.

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation will constitute a deficiency which will make the offer unacceptable. Potential contractors will be screened for contractor responsibility in accordance with FAR Subpart 9.1.

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable. Quotes will be evaluated based on the following criteria:

- Technical Acceptability

- RFQ completed and signed.

- Provide equipment, procedures and standards utilized in the performance of the off-gas testing.

- Price (Lowest Price Technically Acceptable, after adherence to other factors)

- Past Performance (vendors will reviewed using CPARS/FAPIIS for past performance)

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical:

-Please provide documentation demonstrating your capabilities in fulfilling the SOW.

-Schedule: Please confirm availability for requested period of performance. If your company is unavailable for the requested period, please provide earliest available start.

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

Price:

The Price will be evaluated as Lowest Price Technically Acceptable

Past Performance: Vendors will be reviewed by the Contracting Office using CPARS/FAPIIS for means of determining past performance.

The Portsmouth Naval Shipyard intends to award this contract as a single award.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

E-246-W002 CERTIFICATE OF COMPLIANCE (NAVSEA) (OCT 2018)

(a) A certification of material shall be provided by the Contractor, one (1) copy to accompany the shipment (in the packing list envelope) and (l) copy mailed to arrive at time of receipt of the shipment. Mark all certificates to the attention of Code 00Q.

(b) The certificate shall state compliance of material with drawing specification and contract/order requirements. The certificate shall as a minimum state the company name, contract/order number, drawing or specification number, and date. The certificate shall state, above the signature of a legally authorized representative of the company, the following:

This certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18, United States Code, Section 1001.

(c) Failure to provide certification at the time of shipment may result in material being rejected and returned at the contractor's expense.

(d) The certificate shall read as follows:

I certify that on ______ [insert date], the ____ [insert Contractor’s name] furnished the supplies called for by the Order/Contract No._____ via ____ [Carrier] on ________ [identify the bill of lading or shipping document] in accordance with all applicable requirements. I further certify that the supplies or services are of the quality specified and conform in all respects with the contract requirements, including specifications, drawings, preservation, packaging, packing, marking requirements, and physical item identification (part number), and are in the quantity shown on this document.

Date of Execution: ________________________________ Signature: _______________________________________ Typed Name: ____________________________________ Title: ___________________________________________

(End of text)

(END OF COMBINED SYNOPSIS/SOLICITATION)