25-009149M MPA RFP Landscaping v.2.docx

REQUEST FOR PROPOSAL

25-009149M v.2 As-Needed Landscaping Services

COVER SHEET

RFP Issue Date: October 9, 2025

RFP Number: 25-009149M v.2

RFP Title: As-Needed Landscaping Services

RFP Questions Due: Tuesday, October 21, 2025 @ 10:00 AM MST

Addendum (if necessary): Tuesday, October 28, 2025

Proposal Due Date: Thursday, November 13, 2025 @ 2:00 PM MST

Proposal will be received at: BidNetDirect.com (Only electronic submissions via BidNet Direct accepted.)

The City of Brighton by and through its Division of Procurement & Contracts is accepting Proposals from qualified Firms to furnish all labor, equipment, supplies, and material as necessary for As-Needed Landscaping Services stated herein this Request for Proposal.

SUBMISSION INSTRUCTIONS

1. PROJECT SUMMARY: The awarded Contractor shall provide all labor, materials (unless otherwise specified), tools, equipment, and services necessary to complete the landscaping project in accordance with the approved landscape plans, Brighton Streetscape Standards, and general City of Brighton Standards and Specifications. The work shall include, but is not limited to, landscape design, vegetation removal, planting, irrigation installation, mulch application, and traffic control.

2. CONTRACT TERM: The award firm will be required to sign a Master Price Agreement.

2.1. Requests for work to be performed will be based on actual need and the capabilities, experience, and availability of the vendor. No guarantee of the actual work requirement is implied or expressed by this solicitation.

2.2. The Term of this Agreement shall be for one (1) year, commencing on the date an Agreement is executed by the City. All Services to be performed under said Agreement shall commence promptly after receipt of a fully executed task order to the extent that the Professional has been authorized to proceed by the City.

2.3. The City, at its sole discretion, may offer annually to extend this Agreement for up to four (4) additional one-year terms provided the Professional has performed the Services satisfactorily and all terms and conditions of the Agreement have been fulfilled. Each extension must be mutually agreed upon in writing, by and between the City and the Contractor, approved by the City of Brighton City Council, and shall be subject to the annual appropriation of funds, therefore. To be considered, the firm will need to price out the base term and each additional optional term, for a total of five (5) years, with the proposal under Fee Schedule.

3. TASK ORDER AGREEMENT:

Individual Project Requirements shall be awarded based on the pricing and scope of the Master Price Agreement and will be awarded via executed Task Order Agreement or issued Purchase Order. Detailed quotes shall be provided for all individual Project Requirements and shall contain a detailed scope to be incorporated into the Task Order Agreement or Purchase Order.

4. RESPONSE FORMAT:

Each response shall consist of the following, in one (1) single Word or PDF document, and in the following order, unless otherwise specifically requested in the specifications/scope of work. Should Respondents include a cover letter or executive summary, it shall not exceed one (1) page. Information that is reasonably considered proprietary should be clearly marked as confidential.

4.1. CAPABILITIES AND EXPERIENCE:

4.1.1. Provide specific information regarding the Firm’s experience and capabilities on similar projects or related services. Focus, to the greatest extent possible, on past or present experience with projects similar to this scope. Include experience with other past projects for the City of Brighton which would be of benefit to this service. Provide a summary of the Firm’s local in-house capabilities in all disciplines that may be applicable.

4.1.2. Provide resumes for key personnel working for the Firm, not to exceed one (1) page per resume. Provide an organizational chart that identifies each of the project members and the respective reporting hierarchy. The City desires to work with one point of contact within the Firm or company. The Project Manager shall be one individual that shall have the responsibility for things such as construction inspection, meeting attendance, as well as all other requirements as set forth in the specific requirements as needed.

4.1.3. Provide a list of completed projects of similar size and nature. The project list shall include the name of the customer, date of service, and project budget with final cost.

4.2. PROJECT APPROACH: Provide a comprehensive plan incorporating the requirements of the scope of work, applicable regulatory agency requirements, and the Firm’s suggested value-adding services for the project. Include tasks and details of all phases, should the scope require a phased approach. The approach shall outline objectives, deliverables, and outcomes. Identify risks, constraints, and assumptions within the approach provided. Outline an approval and monitoring process that your Firm plans to follow.

4.3. WORK IN PROGRESS: List the projects the Firm currently has in progress including the location and name of project, original contract amount, current contract amount, percentage of completion, and scheduled completion date.

4.4. SAFETY RECORD: Explain the Firm’s Workers compensation experience modification rating (EMR) and safety record for the past five (5) years by including a copy of the EMR summary document provided by the Firm’s insurance provider with the submission. If EMR details are not available, please provide OSHA-reported incidents, or other pertinent safety-related documents that you may have available to demonstrate your organization’s safety record for the past 5 years.”

4.5. CERTIFICATE OF FACT OF GOOD STANDING: Include current Certificate of Good Standing with the State of Colorado.

4.6. QUALIFICATION STATEMENT: Complete attached statement in its entirety and include with your submission.

4.7. SUBFIRM & MATERIAL SUPPLIER LIST: If applicable, provide a complete list of subcontractors and material suppliers and include with your submission.

4.8. AFFIDAVIT OF RESIDENCY: Complete, as applicable, and include with submission.

4.9. DISADVANTAGED BUSINESS ENTERPRISE SELF-CERTIFICATION FORM: Complete the provided form and submit with the Response.

4.10. REFERENCES: Upon request only, your Firm may be required to provide at least five (5) unique client references, newest to oldest, including contact person email, and phone number, for projects that demonstrate your ability to complete the proposed scope of services. References shall not include City of Brighton personnel and/or projects. Please include brief description of each job performed for references.

4.11. WARRANTIES:

4.11.1. Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature.

4.11.2. Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City.

4.11.3. Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City-furnished materials, equipment and labor, against defects and nonconformance in design, materials and workmanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformance, the affected item or part thereof shall be redesigned, repaired, or replaced by Service Provider in a manner and at a time acceptable to City.

4.12. SIGNATURE FORM: Signature form must be completed and signed by an authorized signatory, acknowledging all addendums issued during the solicitation period.

4.13. FEE SCHEDULE: The fee schedule will become part of the awarded Master Price Agreement and shall be submitted with the RFP documents. The schedule shall contain a per hour charge for all work and/or materials as required. The per hour charge shall include but is not limited to all on-site visits, inspections, report preparation, copies, travel time, meeting attendance, photographs, schedule reporting, final inspections, occupancy coordination, etc. A “Fee Schedule” document has been provided with the solicitation documents. The Respondent shall use the provided document and complete it accordingly.

The proposals shall be submitted on all anticipated project tasks including a per-unit rate for each task/item. Be specific and include each billable discipline’s hourly rate per term. Include any materials and/or subcontractor markups as necessary. Include as-needed fees for deliverables and emergency or after-hour rates, if applicable.

It is required that each Respondent propose the current term, in addition to each of the four optional renewal terms. No more than a 3% increase, term over term, will be accepted without sufficient justification for any such increase. The City shall have the right to accept or reject any requested price adjustments. The proposed pricing shall prevail during the specified term of the contract, at which time the City shall have the option to renew the contract for subsequent one-year periods, not to exceed a total of four additional years. The option is a City prerogative and not a right of the Respondent and will be exercised only when such continuation has been deemed in the best interest of the City.

The Master Price Agreement shall automatically terminate upon the applicable Expiration Date if the City fails to provide vendor a notice of the City’s intent to exercise its option as set forth by the Master Price Agreement.

5. OTHER TERMS:

5.1. There is no guaranteed or implied level of work to be ordered.

5.2. The City reserves the right to award one or multiple contractors.

5.3. The City reserves the right to supply any or all materials.

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SPECIFICATIONS/SCOPE OF WORK

1. Scope of Services

1.1 Basic Landscape Design

· Develop and implement a basic landscape design based on City of Brighton approved landscape plans and field conditions.

· Incorporate plant materials, rock and wood mulch, and boulders per the "Brighton Streetscape Standards."

1.2 Vegetation Removal

· Remove all existing junipers, any dead vegetation, and other vegetation as directed by the City from the project site.

· Cut back existing shrubs at least three (3) inches from the inside curb line of medians.

· Remove and haul away all leftover debris, including plant material, trimmings, and trash.

1.3 Planting

· Furnish and install all trees, shrubs, and perennials as indicated on the approved landscape plans. City Forester or City designee may request to tag trees with Contractor ahead of planting.

· Verify plant counts and report any discrepancies between plans and field conditions to the project manager before proceeding.

· Ensure all plant material is installed per horticultural best practices.

1.4 Irrigation Installation

· As directed by the City, install new drip irrigation systems throughout the project area to adequately support all plantings. This may include bubblers around trees per City of Brighton Park Standards.

· Contractor is responsible for calling for underground utility location services and obtain any and all permits before any excavation or installation begins.

· Contractor shall repair any damage caused to existing irrigation systems and notify the project manager immediately.

· Any damages to existing trees or shrubs must be reported, and replacement may be required at the discretion of the project manager.

1.5 Mulching and Boulders

· Wood Mulch:

· Will be provided by the City of Brighton.

· Contractor shall coordinate with City staff for material loading.

· Spread evenly at a depth of three (3) inches in accordance with Brighton Streetscape Standards.

· Rock Mulch:

· To be applied per Brighton Streetscape Standards.

· Must constitute at least 40% of the overall mulch area.

· Boulders:

· Placement and integration are encouraged and must align with Brighton Streetscape Standards.

1.6 Traffic Control

· Contractor will provide appropriate traffic control measures for work in medians or areas affecting roadways or pedestrian pathways.

· Follow all applicable local and state traffic safety regulations.

1.7 Site Cleanup and Finishing

· Prior to mulch or plant installation, remove all weeds and trash from the planting areas.

· Sweep all hard surfaces of dirt, dead plant material, and debris.

· Remove and properly dispose of all construction and landscape waste materials from the site.

3. Quality Assurance and Warranty

· Contractor shall warranty all plant material for a period of one (1) year from the date of final project completion.

· All work must comply with applicable codes, industry standards, and City of Brighton regulations.

4. Coordination and Communication

· The Contractor shall notify the project manager immediately of:

· Any conflicts between site conditions and the landscape plan.

· Any damage to irrigation systems or existing vegetation.

· Contractor shall coordinate with City staff regarding mulch pickup and logistics.

5. Deliverables

· Installed landscape per approved plan and City standards.

· Digital as-built drawings if required by the City.

· Warranty documentation for plant material.

· Final site cleanup and walkthrough approval by the City’s project manager.

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RFP-14-22

RFP-14-22

02.20.029 Page 7 of 7 RFP# 25-009149M v.2

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